Fire Extinguishers

University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
INVITATION FOR BIDS
Issue Date: 05/11/26 BID NUMBER
Refer ALL Inquiries To Mark Sillman Requisition: 1001141831 3000012776
Phone Number 919/962-9463 OPENING DATE
05/22/26
NOTICE TO BIDDERS
Bids must be sealed. Bids are subject to the conditions made a part hereof and will be received at this office until 1:00 PM
on the opening date shown above and will then be opened.
Bids will include the supplies, materials, and/or services as described below, delivered "FOB destination Chapel Hill, NC" with all
transportation charges prepaid and included in the bid price, Requested delivery date : 05/06/2026
Bids and/or addenda submitted via facsimile (FAX) machine in response to this Invitation for Bids will not be acceptable. Bids are
subject to rejection unless submitted on this form.
Offer shall be valid for 60 days from date of bid opening unless otherwise stated here ----------------------- days
Prompt Payment Discount ---------------------- % -------------------- days
DELIVERY: Early delivery is requested and bidder is urged to state earliest guaranteed delivery. Delivery will be made from
-------------------------------------------------(city and state) within -------------------------days after receipt of order
LIST: Name, address and telephone number from which service and parts are available.
[ ] YES [XXX] NO Mandatory Site Visit/Pre-bid Conference
Date:
Time:
Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid site visit on
_____________. Attendees must meet promptly at ______________ Eastern Time at ____________________. All attendees
must sign in upon arrival, and on-time attendance will be strictly enforced. Bids received from prospective Vendors that were not
present for the entire site visit/pre-bid conference may be disqualified from award consideration. The purpose of this visit is for
all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the
work called for by this IFB. No allowances will be made for unreported conditions that a prudent Vendor would recognize as
affecting the work called for or implied by this bid. Vendors are cautioned that any information relayed to attendees during the
site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or
adds to requirements in this IFB, must be confirmed by written addendum before it can be considered to be a part of this bid.
1

University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
EXECUTION
Certification: By executing this bid, the undersigned Vendor certifies that: (i) this bid is submitted competitively and without
collusion(G.S.143-54),(ii)noneofitsofficers,directors,orownersofanunincorporatedbusinessentityhasbeenconvictedof
anyviolationsofChapter78AoftheGeneralStatutes,theSecuritiesActof1933,ortheSecuritiesExchangeActof1934(G.S.
143-59.2),(iii)itisnotanineligiblevendorassetforthinG.S.143-59.1,(iv)nogifthasbeenoffered,extended,orpromisedby
any of its employees or representatives to any University employee associated with preparing plans, specifications or estimates
forthisIFB,orinawardingoradministeringthecontracttoresultfromthisIFB,orininspectingorsupervisingtheservicestobe
rendered(G.S.133-32),(v)ifanyoftheservicestobeperformedunderthisIFBwillbeperformedoutsidetheUnitedStatesby
theVendororVendor'ssubcontractors,VendorhasdisclosedsuchinformationinwritingtotheUniversity(G.S.147-33.97);(vi)
it acknowledges that the University's internal auditor and State of North Carolina auditors have the right under North Carolina
law to access upon request the Vendor's records and representatives to audit fees and performance associated with procurement
contracts (G.S. 147-64.7), (vii) it and each of its subcontractors for any contract resulting from this IFB complies with the
requirementsofArticle2ofChapter64oftheNCGeneralStatutes,includingtherequirementforeachemployerwithmorethan
25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system (G.S.
143-48.5). FalsecertificationmayconstituteaClassIfelonyunderNorthCarolinalaw.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids cannot be
accepted.
BIDDER FEDERAL TAX ID NUMBER
STREET ADDRESS PO BOX NUMBER
CITY & STATE ZIP TELEPHONE NUMBER
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING TOLL FREE TELEPHONE NUMBER
AUTHORIZED SIGNATURE DATE FAX NUMBER
Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days. After this time, any withdrawal of offer
shall be made in writing, effective upon receipt by the University.
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University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
IFB # 3000012776
______________________________________________________
For internal processing, please provide your company's Federal Employer Identification Number or
alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute
132-1.10(b) this identification number shall not be released to the public. This page will be removed and
shredded, or otherwise kept confidential, before the procurement file is made available for public
inspection.
This page is to be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
___________________________________________________
Vendor Name
______________________________
North Carolina State procurement vendor identification number for eVP
______________________________
North Carolina Secretary of State vendor identification number
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor
in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal).
If you do not have a vendor number, register at https://evp.nc.gov/SignIn
3

University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
Table of Contents
1.0 PURPOSE AND BACKGROUND................................................................................................ 5
2.0 GENERAL INFORMATION....................................................................... .........................................5
2.1 INVITATION FOR BIDS DOCUMENT............................................................................................5
2.2 IFB SCHEDULE..............................................................................................................................5
2.3 BID QUESTIONS...............................................................................................................................6
2.4 BID SUBMITTAL................................................................................................................6
2.5 BID CONTENTS................................................................................................................................6
2.6 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS.................................................................7
2.7 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS...........................................7
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS...........................................................7
3.1 METHOD OF AWARD.......................................................................................................................7
3.2 BID EVALUATION PROCESS..........................................................................................................8
4.0 REQUIREMENTS....................................................................... ..........................................................8
4.1 PRICING....................................................................... ......................................................................8
4.2 PRODUCT IDENTIFICATION..........................................................................................................8
4.3 TRANSPORTATION AND IDENTIFICATION................................................................................8
4.4 DELIVERY...........................................................................................................................9
4.5 WARRANTY.......................................................................................................................................9
4.6 REFERENCES.....................................................................................................................................9
4.7 SAMPLES/DEMONSTRATION/DESCRIPTIVE LITERATURE....................................................9
4.8 INVOICES...........................................................................................................................................10
ATTACHMENT A: LOCATION OF WORKERS UTILIZED BY VENDOR............................................11
ATTACHMENT B: INSTRUCTIONS TO BIDDERS................................................................................ 12
ATTACHMENT C: PRICING FORM .........................................................................................................16
ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION...................................................17
4

University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
1.0 PURPOSE AND BACKGROUND
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BIDS DOCUMENT
The IFB is comprised of the main body of this IFB document, plus the attachments, and any addenda released before contract
award.AllattachmentsandaddendareleasedforthisIFBinadvanceofanycontractawardareincorporatedhereinbyreference.
All terms in this IFB shall be enforceable as contract terms. The use of phrases such as "shall," "must," and "requirements" are
intendedtocreateenforceablecontractconditions.
2.2 IFB SCHEDULE
Event Responsibility Date and Time
Issue IFB University
05-11-2026
Hold Pre-bid Meeting/Site Visit University
N/A
Submit Written Questions Vendors
05-13-2026 NLT 1:00 PM EST
Provide Response to Questions University
ASAP
Submit Bids Vendors
05-22-2026 NLT 1:00 PM EST
Contract Award University (date subject to change)
TBD
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University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
2.3 BID QUESTIONS
Upon review of the IFB, Vendors may have questions regarding the IFB. Vendors shall submit any such questions by the above
due date listed in the section titled "IFB Schedule" above.
Written questions shall be e-mailed to mark_sillman@unc.edu by the date and time specified above. No phone calls will be
accepted. Vendors should enter "IFB #3000012776: Questions" as the subject for the email. Questions submittals should include
a reference to the applicable IFB section and be submitted in a format shown below:
Reference Vendor Question
IFB Section, Page Number Vendor question...?
Questions received prior to the submission deadline date, the University's response, and any additional terms deemed necessary
by the University will be posted in the form of an addendum to the Interactive Purchasing System (IPS), http://www.ips.state.nc.
us, and shall become an Addendum to this IFB. No information, instruction or advice provided orally or informally by any
University personnel, whether made in response to a question or otherwise in connection with this IFB, shall be considered
authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this IFB.
2.4 BID SUBMITTAL
All bids are subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the
address indicated in the table below, for furnishing and delivering those items or services as described herein.
Mailing address for delivery of bid eVP
via US Postal Service
https://evp.nc.gov/
NOT AUTHORIZED
IFB NUMBER: 3000012776
University of North Carolina - CH
Purchasing Services
IMPORTANT NOTE: All bids shall be delivered through the NC State eVP portal on or before the bid deadline in order to
be considered timely. All risk of late arrival due to unanticipated delay is entirely on the Vendor. All Vendors are urged to
take the possibility of delay into account when submitting a bid. Attempts to submit a bid through the mail, hand
delivery, via facsimile (FAX) machine, telephone or electronic means (other than eVP), including but not limited to e-
mail, in response to this IFB shall NOT be accepted.
The electronic copy of your bid must be provided as a single read-only package. The electronic files must NOT be password
protected and must be capable of being copied to readable media such as Microsoft Word or Microsoft Excel.
2.5 BID CONTENTS
Vendors shall complete all of the applicable portions of this IFB that require the Vendor to provide information and include an
authorized signature where indicated.
a) Completed and signed version of EXECUTION PAGE, and signed receipt pages of any addenda released in conjunction
with this IFB
b) Completed version of ATTACHMENT A: LOCATION OF WORKERS UTILIZED BY VENDOR
c) ATTACHMENT B: INSTRUCTIONS TO BIDDERS
d) ATTACHMENT C: PRICING FORM
e) ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION
6

University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
2.6 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
a) CONTRACT LEAD: Representative of the University who corresponds with potential Vendors in order to identify and
contract with that Vendor providing the greatest benefit to the University and who will administer the contract for the
University.
b) END USER DEPARTMENT: The department or unit of the University that receives the products procured from the
Vendor.
c) FOB-DESTINATION: Title transfers from Vendor to purchaser at the destination point of the shipment; Vendor owns
commodity in transit and files any claims, and Vendor pays all freight and any related transportation charges. A
solicitation may request Vendors to separately identify freight charges in their bid, but no amount or charge not included
as part of the total bid price will be paid.
d) IFB: Invitation for Bids.
e) QUALIFIED BID: A responsive bid submitted by a responsible Vendor.
f) STATE: The State of North Carolina, including any of its sub-units recognized under North Carolina law.
g) UNIVERSITY: The University of North Carolina at Chapel Hill.
h) VENDOR: The supplier, bidder, proposer, company, firm, corporation, partnership, individual or other entity
submitting a response to this Invitation for Bids.
2.7 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions, the University's terms and conditions, all relevant exhibits and
attachments, and any other components made a part of this IFB, and comply with all requirements and specifications herein.
VendorsalsoareresponsibleforobtainingandcomplyingwithallAddendaandotherchangesthatmaybeissuedinconnection
withthisIFB.
If Vendors have questions, issues, or exceptions regarding any term, condition, instruction or other
component within this IFB, those must be submitted as questions in accordance with Section 2.4 BID
QUESTIONS. If the University determines that any changes will be made as a result of the points raised,
then such decisions will be communicated in the form of an IFB addendum. The University may also elect
to leave open the possibility for later negotiation of specific components of the contract that have been
addressed during the question and answer period. Other than through this process, the University will
reject and shall not be required to evaluate or consider any additional or modified terms and conditions or
Instructions to Bidder submitted with Vendor's response. This applies to any language appearing in or
attached to the document as part of the Vendor's response that purports to vary any terms and conditions or
Vendors' instructions herein or to render the bid non-binding or subject to further negotiation. By
execution and delivery of a bid in response to this Invitation for Bids, Vendor agrees that any additional
or modified terms and conditions, including Instructions to Bidders, whether submitted purposely or
inadvertently, or any purported condition to the offer shall have no force or effect, and will be
disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute
sufficientgroundstorejectVendor'sbidasnonresponsive.
If a Vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to
inquire during the question period, in accordance with the instructions in Section 2.4 BID QUESTIONS,
about whether a specific, proposed modification is acceptable to or will be considered by the University.
Identification of objections or exceptions to the University's terms and conditions in the bid itself shall not
be allowed and shall be disregarded or the bid rejected. By executing and submitting its bid in response to
this IFB, Vendor understands and agrees that the University may exercise its discretion not to consider any
andallproposedmodificationsaVendormayrequest.
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS
3.1 METHOD OF AWARD
7

University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
TheUniversitymayobtainbidsfromoneormorepotentialvendors.Allbidswillbeevaluatedandawardwillbebasedonlowest
responsivebidmeetingspecifications
While the intent of this IFB is to award a contract to single vendor for all line items, the University reserves the right to make
separateawardstodifferentVendorsforoneormorelineitems,tonotawardoneormorelineitemsortocancelthisIFBinits
entiretywithoutawardingacontract,ifitisconsideredtobemostadvantageoustotheUniversitytodoso.
3.2 BID EVALUATION PROCESS
1. Bids are requested for the items as specified, or item(s) equivalent in design, function and performance. The University
reservestherighttorejectanybidonthebasisoffit,formandfunctionaswellascost.Allinformationfurnishedonthis
bidmaybeusedasafactorindeterminingtheawardofthiscontract.
2. At that date and time specified as the bid opening, the package containing the bids from each responding firm will be
openedpubliclyandthenameoftheVendorandtheprice(s)bidannounced.
3. TheUniversityshallreviewallVendorresponsestothisIFBtoconfirmthattheymeetthespecificationsandrequirements
oftheIFB.TheUniversityreservestherighttowaiveanyminorinformalityortechnicalityinbidsreceived.
4. For all responses that pass the initial review process, the University will review and assess the Vendors' pricing. The
UniversitymayrequestadditionalformalresponsesorsubmissionsfromanyorallVendorsforthepurposeofclarification
or to amplify the materials presented in any part of the bid. Vendors are cautioned, however, that the University is not
requiredtorequestclarification,andoftendoesnot.Therefore,allbidsshouldbecompleteandreflectthemostfavorable
termsavailablefromtheVendor.Pricesbidcannotbealteredormodifiedaspartofaclarification.
5. Bidswillbeevaluated,basedontheawardcriteriaidentifiedinSection3.1METHODOFAWARD.
Upon completion of all evaluations, the University will make award(s) based on the evaluation and post the award(s) to IPS
under the IFB number for this solicitation. Award of a contract to one Vendor does not mean that the other bids lacked merit, but
that, all factors considered, the selected bid was deemed most advantageous and represented the best value to the University.
Vendors are cautioned that this is an invitation for bids, not a request or an offer to contract, and the University reserves the
unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the University.
4.0 REQUIREMENTS
This Section lists the requirements related to this IFB. By submitting a bid the Vendor agrees to meet all stated requirements in
this Section as well as any other specifications, requirements and terms and conditions stated in this IFB. If a Vendor is unclear
about a requirement or specification or believes a change to a requirement would allow for the University to receive a better bid,
the Vendor is urged and cautioned to submit these items in the form of a question during the question and answer period in
accordance with Section 2.4.
4.1 PRICING
Bid price shall constitute the total cost to End User Department for delivery fully assembled and ready for use, including all
applicable charges for shipping, delivery, handling, administrative and other similar fees. Vendor shall not invoice for any
amounts not specifically allowed for in this IFB. Complete ATTACHMENT C: PRICING FORM and include with Bid.
Please refer to Attachment C for delivery details.
4.2 PRODUCT IDENTIFICATION
[XXX]MAKE AND MODEL
Manufacturer's name and model/catalog numbers shall be provided for the sole purpose of identification and to establish
general quality level of the fire extinguishers being provided.
4.3 TRANSPORTATION AND IDENTIFICATION
The Vendor shall deliver Free-On-Board (FOB) Destination to any location requested by the University with all transportation
costs included in the total bid price.
The purchase order number shall be shown on all packages and shipping manifests to ensure proper identification and payment of
invoices. A complete packing list shall accompany each shipment. Vendors shall not ship any products until they have received
an order.
8

University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
4.4 DELIVERY
The Vendor shall deliver Free-On-Board (FOB) Destination to the following location(s):
111 Airport Dr
General Storeroom-125
CHAPEL HILL, NC 27599
USA
Successful Vendor must complete delivery within 15 consecutive calendar days after receipt of a request to purchase new fire
extinguishers.
For completion by Vendor: Delivery will be made from __________________________________________ (city, state) within
_____ consecutive calendar days after receipt of purchase order. Promptness of delivery may be used as a factor in the award
criteria.
4.5 WARRANTY
Manufacturer's standard warranty shall apply. Vendors shall include a copy of the manufacturer's standard warranty with the bid
response.
Vendor warrants that all equipment furnished under this IFB will be new, of good material and workmanship. The warranty will
be for a minimum period of twelve (12) months from date equipment is put into operation. Such warranty shall cover the cost of
all defective parts replacement, labor, freight, and technicians travel at no additional cost to the University.
The report of a problem does not presuppose that every call must result in an "on-site" visit for service/repair. The Vendor and/or
service sub-contractor shall utilize best efforts to resolve problems in a timely fashion through the use of acceptable servicing
methods to include, but not limited to, verbal problem analysis and remote diagnosis. The warranty requirement does not impose
any additional duty on the University to make other than normal and good faith problem resolution efforts or expenditures of
time. Vendor is responsible for compliance with warranty terms by any third-party service provider.
Vendor is authorized by manufacturer to repair equipment offered during the warranty period? [ ] YES [ ] NO
Will the Vendor provide warranty service? [ ] YES [ ] NO, an authorized third party will perform warranty service
Contact information for warranty service provider:
Company Name: _______________________________________________
Company Address: _____________________________________________
_____________________________________________
Contact Person (name): _________________________________________
Contact Person (phone number): __________________________________
Contact Person (email): _________________________________________
4.6 [XXX] REFERENCES
Vendors shall provide at least three (3) references for which your company has provided goods and services of substantially the
same features and quantity to those solicited herein.
9

University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
BID NUMBER MUST APPEAR ON ALL
Chapel Hill, NC 27599-1100
QUOTATIONS
Telephone 919-962-2251 FAX 919-962-0636
AND RELATED CORRESPONDENCE
4.7 INVOICES
Invoices must include detailed line item information to allow End User Department to verify pricing at point of receipt matches
the correct price from the original date of order. At a minimum, the following fields must be included on all invoices:
Vendor's Billing Address, Vendor's Federal ID Number, Order Date, Manufacturer Part Numbers, Vendor Part Numbers, Item
Descriptions, Price, Quantity, and Unit of Measure.
a) Invoices must be submitted to the End User Department at the following address:
University of North Carolina at Chapel Hill
104 Airport Dr
Campus box 1220
Chapel Hill, NC 27599-1220
b) Invoices shall bear the purchase order number to ensure prompt payment. The Vendor's failure to include the correct
purchase order number shall cause delay in payment.
This Space is Intentionally Left Blank
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