BUS PARTS

Location:	North Carolina
Posted:	May 11, 2026
Due:	May 21, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components
Solicitation No:	251-27-114
Publication URL:	To access bid details, please log in.

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Invitation for Bid # 251-27-114

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Patrick Harris

Telephone No: 919-588-3459

E-Mail: bids-pharris3@wcpss.net

Proposals will be publicly opened: May 21, 2026 @ 2:00pm

Contract Type: Agency Specific Term Contract

Commodity: 998-09-00 Bus Parts

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO BIDDERS

Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout

this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via

facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.

EXECUTION

In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish

and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified

herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

● The submission of false or misleading information in the vendor’s proposal.

● Any efforts to dissuade or discourage other vendors from submitting proposals.

● Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

● Any form of bid collusion or bid rigging.

Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.

BIDDER:

STREET ADDRESS:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY NO.

P.O. BOX:

ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

FAX NUMBER:

E-MAIL:

Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:

_______ % __________________ days.

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IFB SCHEDULE

The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.

Event

Issue IFB

Submit Written Questions

Provide Response to Questions

Submit Proposals

Responsibility

WCPSS

Vendor

WCPSS

Vendor

Date and Time (ET.)

5-11-26

5-13-26, 2:00 pm

5-14-26, 2:00 pm

5-21-26, 2:00 pm

PROPOSAL QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best

proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the

above due date.

Written questions shall be emailed to bids-pharris3@wcpss.net by the date and time specified above. Vendors should enter

“IFB 251-25-114 Questions” as the subject for the email. Question’s submittals should include a reference to the applicable

IFB section and be submitted in a format shown below:

Reference

IFB Section, Page Number

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary

by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction

or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in

connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained

in an Addendum to this IFB. Addendum’s associated with the Invitation for Bid will be posted to the following links

and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:

(http://wcpss.net/domain/101)

(http://www.evp.nc.gov/solicitations)

PROPOSAL SUBMITTAL

Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received

at the address indicated in the table below, for furnishing and delivering those items or services as described herein.

Mailing address for delivery of proposal

PROPOSAL NUMBER: IFB: 251-27-114

Wake County Public Schools

ATTN: Patrick Harris

1551 Rock Quarry Rd. Building F

Raleigh, NC 27610

IMPORTANT NOTE: All responses shall be physically delivered to the office address listed above on or before the response

deadline in order to be considered timely, regardless of the method of delivery. This is an absolute requirement. All risk

of late arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier, or other delivery service

is entirely on the Vendor. It is the sole responsibility of the Vendor to have the proposal physically in this Office by the

specified time and date of opening. The time of delivery will be marked on each proposal when received, and any proposal

received after the proposal submission deadline will be rejected. Sealed proposals, subject to the conditions made a part

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hereof, will be received at the address indicated in the table in this Section, for furnishing and delivering the commodity as

described herein.

a) Submit one (1) signed, original executed proposal response and one (1) electronic copy on a flash drive

simultaneously to the address identified in the table above.

b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the

package(s) for delivery as shown in the table above. If Vendor is submitting more than one (1) proposal, each

proposal shall be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes

from a single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted

with the information above included on the outside of the proposal package.

PURPOSE AND BACKGROUND

For background purposes, The Wake County Public School System (WCPSS) is currently the largest school

district in North Carolina and the 15th largest in the United States. There are currently 199 schools serving a

student population of approximately 160,000, with approximately 20,000 staff. Wake County covers 854

square miles. Additional information about the school system can be accessed via the internet site

(www.wcpss.net).

SCOPE OF WORK

IF INTERESTED IN RESPONDING TO THIS BID SOLICITATION, PLEASE CONTACT

PATRICK HARRIS BY E-MAIL (bids-pharris3@wcpss.net) TO RECEIVE A LIVE EXCEL

VERSION OF THE PDF WORKBOOK FOR BUS PARTS.

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ALL RESPONSES ARE TO BE MADE BOTH HARDCOPY AND ELECTRONIC FLASH DRIVE VERSION IN THE EXACT

FORMAT AS PROVIDED. ANY ALTERATIONS OR CHANGES TO THE PROVIDED FORMAT WILL BE GROUNDS FOR

DISQUALIFICATION. EACH WORKBOOK PAGE BID RESPONSE MUST BE A ROW FOR ROW, COLUMN FOR

COLUMN MATCH, WHETHER A NO BID OR PRICE IS PROVIDED. A MICROSOFT EXCEL VERSION FLASH DRIVE

MUST BE SUBMITTED WITH YOUR BID OR YOUR BID WILL BE DISQUALIFIED!!!

WCPSS MUST RECEIVE RESPONSES FOR ALL PART NUMBERS AS LISTED AND SPECIFIED. ALTERNATES ARE

ACCEPTABLE EXCEPT IN THE CASES WHERE “OEM ONLY” APPEARS IN THE SUBSTITUTE COLUMN. FOR PARTS

NOT SPECIFIED AS “OEM ONLY”, VENDORS MUST SUBMIT THE PROPER CERTIFICATION FROM THE

MANUFACTURER THAT STATES THEY ARE APPROVED TO RESELL PARTS. ALTERNATES MUST BE EQUAL TO OR

GREATER IN QUALITY AND MUST BE EQUIVALENT IN ALL REGARDS TO FORM, FIT, AND FUNCTION. IF QUOTING

A FUNCTIONALLY EQUIVALENT ITEM OR ITEMS, ALL INFORMATION INCLUDING ITEM NUMBERS AND COMPLETE

DESCRIPTIONS MUST BE SPECIFIED FOR YOUR BID TO BE CONSIDERED. WCPSS RESERVES THE RIGHT TO

DETERMINE IF BIDDER’S FUNCTIONAL EQUIVALENT IS ACCEPTABLE.

PRICING SHALL BE FIRM UNTIL JUNE 30, 2027.

WCPSS IS UNDER CONTRACT WITH AN OUTSIDE SERVICE PROVIDER FOR SERVICES RELATED TO

TRANSPORTATION INVENTORY MANAGEMENT AND PARTS ORDERING. THE SERVICE PROVIDER MAY PLACE

ORDERS FOR PARTS AND INVENTORY, INCLUDING AND PARTS INCLUDED IN THIS BID SOLICITATION, PURSUANT

TO ITS CONTRACT WITH WCPSS. ANY OFFER TO SELL PARTS OR INVENTORY TO WCPSS SHALL BE EXTENDED

WITHOUT PENALTY TO WCPSS’ SERVICE PROVIDER OF CHOICE. A BIDDER MAY REQUEST INFORMATION

REGARDING THE SERVICE PROVIDER FROM WCPSS, AND WCPSS SHALL MAKE REASONABLE EFFORTS TO

PROVIDE THE REQUESTED INFORMATION IN A TIMELY MANNER.

DELIVERY OF PARTS SHOULD BE WITHIN 10 BUSINESS DAYS AFTER ORDER IS PLACED.

ALL SHIPPING & HANDLING CHARGES MUST BE INCLUDED IN UNIT PRICES FOR QUOTE TO BE VALID.

UNIT PRICES SHOULD REFLECT ALL APPLICABLE DISCOUNTS, SPECIAL OFFERS AND/OR PROMOTIONS.

APPLICABLE SALES TAX WILL BE ADDED WHEN PURCHASE ORDER IS ISSUED. DO NOT INCLUDE SALES TAX IN

YOUR QUOTE.

WAKE COUNTY PUBLIC SCHOOL SYSTEM RESERVES THE RIGHT TO AWARD LINE BY LINE OR TO OVERALL

LOWEST BIDDER.

ANY AND ALL QUESTIONS MUST BE SUBMITTED VIA EMAIL TO PATRICK HARRIS

Bids-pharris3@wcpss.net

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AWARD OF CONTRACT

It is the general intent to award this contract line by line or to overall lowest bidder. The right is reserved, however, to make

awards to multiple vendors, if such shall be considered by Wake County Public School System to be most advantageous

or to constitute its best interest. The successful bidder(s) will be notified by the Purchasing Department.

AWARD CRITERIA

1. Pricing.

2. Quality of Items/Service: Includes answers and methodology where applicable.

3. Experience.

4. Conformity with specifications herein.

SOURCE SELECTION

WCPSS will review all information submitted in order for WCPSS to award the contract to the bidder providing the most

responsive/responsible low bid.

The evaluation committee may request clarifications, an interview with or presentation from any or all bidders.

However, the WCPSS may refuse to accept, in full or partially, the response to a clarification request given by

any bidder. Bidders are cautioned that the evaluators are not required to request clarifications; therefore, all

offers should be complete and reflect the most favorable terms.

ii.

Evaluation Process Explanation. WCPSS employees will evaluate all proposals. All proposals will be initially

classified as being responsive or non-responsive. If a proposal is found non-responsive, it will not be

considered further. All responsive proposals will be evaluated based on stated evaluation criteria, as provided

with this IFB. Any references in an answer to another location in the IFB materials or Proposal shall have

specific page numbers and sections stated in the reference.

iii.

To be eligible for consideration, a bidder must meet the intent of all requirements. Compliance with the intent

of all requirements will be determined by WCPSS. Responses that do not meet the full intent of all

requirements listed in this IFB may be subject to point reductions during the evaluation process or may be

deemed non-responsive. Further, a serious deficiency in the response to any one factor may be grounds for

rejection.

iv.

Bidders are advised that WCPSS is not obligated to ask for or accept after the closing date

Bidder may be disqualified from any evaluation or award if bidder or any key personnel proposed, has

previously failed to perform satisfactorily during the performance of any contract with WCPSS, or violated

rules or statutes applicable to public bidding in the State of North Carolina, as documented. Vendors must not

be debarred from doing business with the State of North Carolina or Federal Government.

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

During the evaluation period—from the date bids are opened through the date the contract is awarded—each Vendor

submitting a bid (including its representatives, sub-contractors and/or suppliers) is prohibited from having any

communications with any person inside or outside of WCPSS, other government agency office, WCPSS body or private

entity, if the communication refers to the content of Vendor’s bid or qualifications, the contents of another Vendor’s bid,

another Vendor’s qualifications or ability to perform the contract, and/or the transmittal of any other communication of

information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of bids

and/or the award of the contract. A Vendor not in compliance with this provision shall be disqualified from contract award,

unless it is determined in WCPSS’ discretion that the communication was harmless, that it was made without intent to

influence and that the best interest of WCPSS would not be served by the disqualification. A Vendor’s bid may be

disqualified if its sub-contractor and supplier engage in any of the foregoing communications during the time that the

procurement is active (i.e., the issuance date of the procurement to the date of contract award). Please contact bids-

pharris3@wcpss.net .

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	251-27-114
Project Title:	BUS PARTS
Description:	BUS PARTS FOR DISTRICT-WIDE BUSES (TRANSPORTATION DEPARTMENT)
Opening Date:	5/21/2026 2:00 PM
Posted Date:	5/11/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-27-114	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-05-21T14:00:00.0000000	Posted Date * 2026-05-11T14:04:53.0000000Z	Primary Commodity Code Transportation components and systems
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Petra Gooding
Description BUS PARTS FOR DISTRICT-WIDE BUSES (TRANSPORTATION DEPARTMENT)

BUS PARTS

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See also