RFQ 26-0507 2027 Street Improvement

Town of Holly Springs
REQUEST FOR QUALIFICATIONS
RFQ 26-0507 2027 Street Improvement
ISSUE DATE: 05/07/2026
DUE DATE: 05/26/2026, 2:00pm EDT
Prepared by
Holly Springs Utilities & Infrastructure Services Department
May 2026
Holly Springs, North Carolina
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I. PURPOSE
The Town of Holly Springs is seeking a Statement of Qualifications from licensed engineering firms for
professional engineering services, construction administration, construction engineering & inspections
in the preparation of the 2027 Street Improvement Project.
II. BACKGROUND
Holly Springs is a global biomanufacturing hub located in Wake County, NC, the third fastest-growing
county in the country. Located approximately 10 miles from Raleigh and Research Triangle Park, minutes
from RTP airport, and three tier-one research universities, Holly Springs boasts an ecosystem
encompassing infrastructure, diverse talent, affordability, and quality of life.
The town currently maintains over 170 miles of roadway for which it receives state funds. Approximately
every five (5) years, a pavement condition survey (FHWA method) is conducted for the entire town-
maintained road network. Based on the latest street rating survey, streets are prioritized for
rehabilitation. Funding will be provided through Powell Bill funds. Powell Bill funds are annual state-
shared gas tax revenues allocated to municipalities in North Carolina for roadway maintenance under G.S.
136-41.1-4.
III. PROJECT DESCRIPTION
The work for the Town of Holly Springs 2027 Street Improvement Project includes resurfacing work
(estimated to be 7.3 centerline miles or 96.9k SY of asphalt) which consists of pavement repair and
resurfacing, including associated rehabilitation (mill & overlay) reconstruction and utility adjustments of
selected roads or sections thereof. Please see RFQ Attachment A. Any pedestrian curb ramp within the
project limits and sidewalk section adjacent to the ramp shall be evaluated and if feasible, be brought up
to latest ADA (PROWAG) standards. The Town will provide data from the latest pavement condition
survey and the selected consultant will evaluate and confirm that the data is acceptable. The consultant
shall provide a complete range of professional services including, but not limited to design and
construction document development, project management, contract administration, permitting, bidding,
services during construction including construction administration and construction inspection and
managing public engagement during construction.
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IV. SCHEDULE
The following table shows the schedule of events for the conduct of this solicitation. Details for some of
the events are described in subsequent sections. All dates are subject to change.
DATE / TIME EVENT
May 7th, 2026 Issuance of Solicitation
May 12th, 2026, by 2:00 p.m. Deadline to Submit Questions
May 19th, 2026 Town to Post Answers to Questions (if any)
May 26th, 2026, by 2:00 p.m. Submission Deadline
June 2026 Selection Committee Review of Submittals
August 2026 Contract Award
September & October 2026 Design & Bid Package Creation
November 2026 Construction Bid Process
March 2027 Project Construction Begin
June 2027 Project Construction Completion
July 2027 Project Closeout
V. SUBMITTAL INSTRUCTIONS
Format
Responses shall be submitted in a single, digital PDF file and contain the content described below. The
file should be a maximum of 15 pages in length, not including the cover letter or authorized appendices
detailed in the content section. Please use size 11 point or larger font for readability.
Content
Responses must satisfy the criteria outlined below to be responsive to this solicitation. Any modifications
or enhancements proposed beyond the identified scope of work outlined in this document must be
clearly identified. The successful consultant must demonstrate previous similar project expertise, working
knowledge of the Town, technical capabilities of the proposed staff, and a solid understanding of the
proposed scope of work and issues. The consultant must also possess sufficient technical and staff
availability to complete the project within the expected timeline.
No work product, design, or costs/fees specific to this project, may be submitted. Failure to
meet the requirements listed in this section may deem the submission as non-responsive and
be removed from consideration.
Cover Letter [no more than one (1) page]
Provide the legal name, address, and telephone number of the firm along with the designated contact's
name, title, email address, and telephone number. Provide the type of business entity (Corporation,
partnership, sole proprietor, etc.) and the year the business was established. Provide the location in
which the majority of the work will be executed and managed. Provide the same information for each
subconsultant or each member of a joint venture, if applicable).
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Include a statement attesting to the submittal's accuracy and signed by an individual authorized to
execute binding legal documents for the firm. Communicate your understanding of the scope and a brief
description of your approach to performing the requested services. If applicable, any addenda published
should be acknowledged as being received (including the issue date).
Qualifications and Experience of the Consultant Firm(s)
Please describe the prime consultant's recent experience relevant to this project. Provide three (3)
References to Previous Work (similar to this proposed work). Hyperlinks may be included for the past
projects.. Include brief project profiles with project reference contact information for each profile. Place
emphasis on projects managed by the key personnel proposed for this project.
Qualifications and Experience of Key Staff
Identify key individuals (task leaders) to be assigned to this project and include the qualifications and
expected responsibilities of each of the identified individuals. Provide experience summaries of key
individuals, including relevant licensure information and certifications, placing emphasis on previous
experience with similar projects in similar roles.
For each subconsultant or each member of a joint venture, please include a brief description of relevant
experience and qualifications. Describe what work and the percentage of work will be shared with a
subconsultant or other business entity.
Project Approach/Work Plan
This section should include a detailed description of the proposer's understanding of the intent,
objectives, and overall approach to the project to deliver services in an effective, timely, and professional
manner. Describe the firm's project management, coordination, and quality control procedures. The
project approach must identify whether subconsultants/firms will be utilized and the subconsultants to
be used. Subconsultants are permitted under this contract, but the percentage of the work to be done by
the primary and the subconsultant firms needs to be included in the submittal. The proposer should
identify the level of assistance required from the Town and/or project partners to complete each task.
Schedule
The schedule should show all milestones, critical stakeholder/public meetings, and deliverables to
maintain project progress by the project end date.
Appendices
Appendices to include the following (pages will not be counted in the response page limitation):
Copy of engineering firm license to practice in North Carolina
Certificate of Insurance evidencing that all coverages, limits, and endorsements required herein
are maintained and in effect:
o Professional Liability Insurance greater $5M per occurrence, and per aggregate. OR an
umbrella policy of $5M plus general commercial liability of $2M aggregate/$1M per
occurrence
o Commercial General Liability
o Automobile Liability
o Worker's Compensation within statutory limits
o Employers Liability
(Optional) Standard contract language or general conditions that the firm seeks to incorporate
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Submittal Instructions
Respondents should submit one (1) navigable PDF file electronically via email to the contact listed below
by the response due date. Please reference the solicitation name and number in the email's subject line.
Upon receipt, all responses and supporting materials become the property of the Town and are subject to
public record. Responses received after this deadline will not be considered.
All responses must be received no later than 2:00 PM (EDT) on Tuesday, May 26th, 2026.
To: Purchasing Division
Subject: RFQ 26-0507 2027 Street Improvement
purchasing@hollyspringsnc.gov
Questions Contact Information
Respondents shall submit all questions, in writing, to the contact listed below. When submitting questions,
please reference the solicitation name and number, as well as the page and section, if applicable.
Question submissions must be received by 2:00 PM EDT on Tuesday, May 12th, 2026.
To: Dirk Siebenbrodt, PE, Engineer III
dirk.siebenbrodt@hollyspringsnc.gov
Questions submitted after the question submittal deadline do not require a response from the Town.
Apart from question submissions, respondents should refrain from contacting Town staff prior to the
response deadline.
Addenda
Responses to question submissions and addenda (if applicable) will be posted on the Town of Holly Springs
website at the following hyperlink: https://www.hollyspringsnc.gov/2456/Bids-Requests-for-Proposals
It is suggested that you sign up for email updates at the bottom of this page to ensure you receive all
relevant information, as it is posted. It is the respondent's responsibility to ensure they have received,
reviewed, and understood all posted addenda.
VI. EVALUATION CRITERIA
Responses will be reviewed by a Selection Committee designated by the Town and per the evaluation
criteria defined below
Relative Experience (35%)
Demonstrated relative experience in creating similar planning studies working with a
diverse group of stakeholders and the ability to prepare user-friendly planning products.
Qualifications (30%)
Qualifications of the firm and personnel assigned to this project, demonstrating the consultant's
capacity to complete requested services, experience completing similar projects, and
experience with data collection and analysis related to the scope of work elements.
Overall Project Understanding (30%)
Demonstrated overall project understanding and regional work experience/familiarity.
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The outlined project approach demonstrates the ability and commitment to ensuring a
successful project.
References (5%)
References to previous similar work.
VII. SELECTION
Firms will be selected on the basis of demonstrated competence and qualification for the services required
and in accordance with Chapter 143, Article 3D of the North Carolina General Statutes. The Town
encourages minority firm participation. A resident firm, defined as a firm that has paid unemployment
taxes or income taxes and whose principal place of business is located in the state of North Carolina, shall
be granted a preference over a nonresident firm. No project-specific work product, design, or costs/fees,
with the exception of unit price information, will be considered as part of the selection process.
VIII. CONTRACT AWARD
Upon completion of response evaluations and potential interviews, if the Town has determined a suitable
candidate, a contract will then be negotiated at a fair and reasonable fee with the best qualified firm. If a
contract cannot be negotiated with the best qualified firm, negotiations with that firm shall be terminated
and initiated with the next best qualified firm.
The Town reserves the right to award all, none, or part of the services, which may be done with or without
re-solicitation.
It is anticipated that a recommendation will be forwarded to the Town Council for contract award in
August of 2026. The awarded firm is expected to begin work upon receipt of the notice to proceed shortly
after.
IX. TOWN'S RIGHTS AND OPTIONS
The Town reserves the right, at the Town's sole discretion, to take any action affecting this solicitation, this
solicitation process, or the services or facilities subject to this solicitation, that would be in the best
interests of the Town, including:
To supplement, amend, substitute, or otherwise modify this solicitation, including the
schedule, or to cancel this RFQ, at any time;
To require any respondent to supplement or clarify its submission or provide additional
information relating to its response;
To investigate the qualifications, experience, capabilities, and financial standing of each
respondent submitting a response;
To waive any defect or irregularity in any response received;
To reject any or all responses;
To share the responses with Town employees, as deemed necessary by the Town;
To award all, none, or any part of the services and enter into contracts with one or more of
the respondents deemed by the Town to be in the best interest of the Town, which may
be done with or without re-solicitation;
To discuss and negotiate with any respondents their response terms and conditions,
including but not limited to financial terms; and
To terminate discussions and negotiations with any respondent at any time and for any
reason.
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Accuracy of Solicitation and Related Documents
Each respondent must independently evaluate all information provided by the Town. The Town makes no
representations or warranties regarding any information presented in, or otherwise made available during
this procurement process, and assumes no responsibility for conclusions or interpretations derived from
such information. Additionally, the Town will not be bound by or responsible for any explanations or
conclusions regarding this or any related documents other than those provided by an addendum issued by
the Town. Respondents may not rely on any oral statement by the Town or its agents, advisors, or
consultants.
If a respondent identifies potential errors or omissions in this or any other related documents, the
respondent should immediately notify the Purchasing Manager of such potential discrepancy, in writing.
The Town may issue a written addendum if it determines correction is necessary.
Expense of Solicitation Process
The Town accepts no liability, and respondents will have no actionable claims for reimbursement of any
costs or expenses incurred while participating in this solicitation process. This includes expenses and costs
related to response submission, submission of written questions, interview attendance, contract
negotiations, or activities required for contract execution.
X. DISCLOSURES
Confidentiality
Responses to the solicitation will become public records and, therefore, will be subject to public
disclosure. However, North Carolina General Statutes Section 132-1.2 provides a method for protecting
some documents from public disclosure. If the respondent follows the procedures prescribed by those
statutes and designates a document confidential or trade secret, the Town will withhold the document
from public disclosure to the extent that is entitled or required to do so by applicable law.
Equal Employment Opportunity
The Town of Holly Springs does not discriminate in administering any of its programs and activities. The
selected respondent will be required to ensure that no person shall be denied employment, fair treatment
or be discriminated against on the basis of race, sex, religion, age, national origin, or handicap.
Minority/Women/Small Business Enterprise
It shall be the practice of the Town of Holly Springs to provide minority-owned, women-owned, and small
business enterprises (collectively "M/W/SBE") as well as other responsible vendors with fair and
reasonable opportunity to participate in the Town's business opportunities including but not limited to
employment, construction development projects, and material/services consistent with the laws of the
State of North Carolina. The policy of the Town prohibits discrimination against any person or business in
pursuit of these opportunities on the basis of race, color, national origin, religion, sex, age, disability, or
veteran status. It is further the policy of the Town to conduct its contracting and procurement programs so
as to prevent such discrimination and to resolve all claims of such discrimination.
Contracting
Any contract developed for work shall be construed and enforced in accordance with the laws of the state
of North Carolina. Any controversy or claim arising because of contracting shall be settled by an action
initiated in the appropriate division of the General Court of Justice in Wake County, North Carolina.
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Conditions and Limitations
The Town reserves the right to reject any or all responses to the solicitation, to advertise for new
responses, or to accept any response deemed to be in the best interest of the Town. A response to this
solicitation should not be construed as a contract nor an indication of a commitment of any kind on the
part of the Town nor does it commit either to pay for costs incurred in the submission of a response to this
request or for any cost incurred prior to the execution of a final contract. The Town will reserve the right
to dismiss any part or all of the contracted team when, in the Town's opinion, the project is not moving as
scheduled or is hindered in any way by the actions or personalities of team members.
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