Re-Bid Dan Nicholas Park Trains
| Location: | North Carolina |
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| Posted: | Nov 17, 2025 |
| Due: | Dec 4, 2025 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 358-2026-016(a) |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 358-2026-016(a) |
| Project Title: | Re-Bid Dan Nicholas Park Trains |
| Description: | Rowan County is solicitating proposals from qualified firms to provide services for design, plans, specifications, cost, and equipment to build two (2) custom electric train Locomotives with three (3) coaches each, installation, warranty and possible ongoing maintenance support with the Dan Nicholas Park amusement attraction equipment and infrastructure located in Rowan County, North Carolina. |
| Opening Date: | 12/4/2025 10:00 AM |
| Posted Date: | 11/18/2025 |
| Status: | Open |
| Department: | COUNTY OF ROWAN |
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Solicitation Number
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358-2026-016(a)
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Department
COUNTY OF ROWAN
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Status Reason
Open
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Opening Date
2025-12-04T10:00:00.0000000
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Posted Date
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2025-11-17T20:57:41.0000000Z
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Commodity Code
Locomotives and electric trolleys
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Mandatory Conference/Site Visit
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Special Instructions
https://www.rowancountync.gov/677/Current-Bids-or-Request-for-Proposals-RF
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Solicitation Type
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Select RFP IFB RFI
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Owner
Jody Farrow-Bennett
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Description
Rowan County is solicitating proposals from qualified firms to provide services for design, plans, specifications, cost, and equipment to build two (2) custom electric train Locomotives with three (3) coaches each, installation, warranty and possible ongoing maintenance support with the Dan Nicholas Park amusement attraction equipment and infrastructure located in Rowan County, North Carolina.
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Attachments
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Attachment Preview
REQUEST FOR PROPOSALS
FOR
ROWAN COUNTY
Dan Nicholas Park Train
Re-Bid # 2026-016(a)
ROWAN COUNTY
130 West Innes Street
Salisbury, NC 28144
704-216-8178
jody.farrow-bennett@rowancountync.gov
Date Issued: Monday, November 17, 2025
Date Due: Thursday, December 4, 2025, at 10:00 AM ET.
Administered By: Jody Farrow-Bennett, Purchasing Director
Rowan County 2026-016(a)
Date Due: Thursday, December 4, 2025, at 10:00 AM ET
NOTICE TO CONTRACTOR
Request for Proposals
Dan Nicholas Park Train
(Re-Bid) REQUEST FOR PROPOSALS
ROWAN COUNTY
Dan Nicholas Park Electric Train – Parks & Recreation
Rowan County is solicitating proposals from qualified firms to provide services for design, plans, specifications, cost, and
equipment to build two (2) custom electric train Locomotives with three (3) coaches each, installation, warranty and
possible ongoing maintenance support with the Dan Nicholas Park amusement attraction equipment and infrastructure
located in Rowan County, North Carolina. All proposal submitted must meet or exceed the time frame and the
product/service specifications as outlined in this Request for proposal (RFP). The County intends to contract with one
applicant to provide the services outlined in this RFP.
Hard Copy Proposals for the Rowan County’s Dan Nicholas Park Train will be accepted until Thursday, December 4,
2025, at 10:00 AM ET at the Rowan County Purchasing Department, 130 West Innes Street, Suite 31, Salisbury, North
Carolina 28144. Request documents may be obtained from the County website or by contacting the Rowan County
Purchasing Director:
Rowan County Purchasing Department
Attn: Jody Farrow-Bennett, Purchasing Director
130 West Innes Street, Suite 31
Salisbury, NC 28144
704-216-8178
Submission of a proposal signifies the applicant’s agreement that their proposal and the content thereof are valid for
ninety (90) calendar days following the submission deadline and will become part of the contract that is negotiated
between Rowan County and the successful applicant. All prices submitted with the proposal shall remain in effect for the
ninety (90) day period.
Insurance requirements are listed in the document and will be required only from the awarded applicant before
entering into contract with Rowan County.
Once the RFP is public all questions related to the RFP shall be directed to the Purchasing Director. Any contact related
to the RFP with County Staff and/or Board of Commissioners will be prohibited and cause for rejection.
Rowan County reserves the right to award and/or reject any and/or all proposals and waive any technicalities or
irregularities. For complete details, consult the RFP.
This is the 17th day of November 2025.
Rowan County
By: Jody Farrow-Bennett
Rowan County Director of Purchasing and Contract Administration
2|Page
Rowan County 2026-016(a)
Date Due: Thursday, December 4, 2025, at 10:00 AM ET
Table of Contents
Request for Proposals
Dan Nicholas Park Train
REQUEST FOR PROPOSALS ..................................................................................................................................... 1
NOTICE TO CONTRACTOR ...................................................................................................................................... 2
1.
Section 1: Introduction & General Instructions ...................................................................... 4
1.1. Intent of Request for Proposal.................................................................................................... 4
1.2. Important Dates ......................................................................................................................... 4
1.2.1. Issue Date: Sunday, October 19, 2025 ...................................................................................... 4
2.
Section 2: proposal Submission................................................................................................ 4
2.1. Submission of Proposal............................................................................................................... 4
2.2. Request for Clarification ............................................................................................................. 4
2.3. Errors and Omissions.................................................................................................................. 5
2.4. Signed Proposal Considered an Offer.......................................................................................... 5
2.5. Insurance Coverage .................................................................................................................... 5
2.6. ADA Compliance......................................................................................................................... 6
2.7. Conflict of Interest...................................................................................................................... 6
3.
Section 3: Evaluation of proposals ........................................................................................... 6
3.1. Evaluation Criteria...................................................................................................................... 6
3.2. Oral Presentations...................................................................................................................... 7
3.3. Liquidated Damages ................................................................................................................... 7
3.4. Pricing ........................................................................................................................................ 7
3.5. Final Selection ............................................................................................................................ 7
3.6. Required Information ................................................................................................................. 7
4.
Section 4: Agreement & General Conditions........................................................................... 7
4.1. Timeline to Execute Contract...................................................................................................... 7
4.2. Availability of Funds ................................................................................................................... 8
4.3. Non-Discrimination .................................................................................................................... 8
4.4. Minority Participation................................................................................................................. 8
4.5. Collusive Bidding ........................................................................................................................ 8
4.6. General Indemnity...................................................................................................................... 8
4.7. Warranty.................................................................................................................................... 8
4.8. References ................................................................................................................................. 8
4.9. Termination................................................................................................................................ 9
5.
Section 5: Scope of Work ........................................................................................................10
5.1. Equipment Safety Requirements ...............................................................................................10
5.2. Proposal to Include the Following:.............................................................................................10
5.3. Minimum Equipment Requirements:.........................................................................................10
5.4. Proposal Requirements: ............................................................................................................11
6.
Section 6: Applicant Reference Sheet .....................................................................................12
7.
Section 7: Proposal Response Form ........................................................................................13
3|Page
Rowan County 2026-016(a)
Request for Proposals
Date Due: Thursday, December 4, 2025, at 10:00 AM ET
Dan Nicholas Park Train
1. Section 1: Introduction & General Instructions
1.1. Intent of Request for Proposal
The purpose and intent of this Request for Proposal (RFP) is seeking proposals from qualified firms to design,
engineer, fabricate two fully electric 1/3 scale replicas of a mid-to-late 1800s-style locomotive (preferably a 4-2-
4 wheel configuration) with three passenger coaches each (full train is to contain one ADA coach with ramp),
install equipment, provide warranty and possibly provide ongoing maintenance support with the Dan Nicholas
Park amusement attraction equipment and infrastructure located in Rowan County, North Carolina. The train
will operate on a G24 scale track and serve as a public attraction at Dan Nicholas Park.
a. This Document
b. Scope of Work
c. Applicant Information Sheet
d. Proposal Response Form
1.2. Important Dates
1.2.1. Issue Date:
1.2.2. Deadline for written questions:
1.2.3. Deadline for Submitting Proposals:
Monday, November 17, 2025
Monday, November 24, 2025, at 5:00 PM ET
Thursday, December 4, 2025, at 10:00 AM ET
2. Section 2: proposal Submission
2.1. Submission of Proposal
Proposals must be presented on the Proposal Response Form in a sealed envelope. Submit one (1) hard copy
and One (1) electronic submittal in .pdf format using software such as Adobe, CutePDF or PDF Writer, to be
utilized for ADA required public information.
• Electronic deliveries: jody.farrow-bennett@rowancountnc.gov
• Paper Deliveries -mailings/hand-deliveries:
Rowan County Purchasing Department
Attn: Jody Farrow-Bennett, Purchasing Director
130 West Innes Street, Suite 31
Salisbury, NC 28144
The package shall be sealed and plainly marked “RFP 2025-016(a) Dan Nicholas Park Train”.
Applicant must submit one original SEALED hard copy proposal.
No responsibility shall be attached to Rowan County (the County) for the premature opening of any proposal not
properly addressed or identified.
This will be a public opening. Once proposal is awarded all submitters will receive notification.
Sealed Proposals are due on Thursday, December 4, 2025, at 10:00 AM ET; opening will be held in the J. Newton
Cohen, Sr. Administration Building at 130 West Innes Street, Conference Room 101, Salisbury, North Carolina.
Failure to submit a Proposal to an authorized County Employee by this deadline will disqualify the Applicant
from consideration in this project.
2.2. Request for Clarification
The County will not be bound by or be responsible for any interpretations or conclusions drawn from this RFP.
All questions or requests for clarification or additional information must be submitted in writing no later than
4|Page
Rowan County 2026-016(a)
Request for Proposals
Date Due: Thursday, December 4, 2025, at 10:00 AM ET
Dan Nicholas Park Train
5:00 pm on Monday, November 24, 2025, at 5:00 PM ET. These written questions or requests must be
submitted to Jody Farrow-Bennett, Purchasing Director, by mail or e-mail. Any questions the County feels are
pertinent to all interested applicants will be delivered to all participating applicants as an addendum to this RFP.
All addendums will be posted on the County website https://www.rowancountync.gov/675/Purchasing and it is
the responsibility of the Applicants to check for any addendums. The addenda for clarification will be posted by
5:00 pm Tuesday, November 25, 2025.
In addition, the County assumes no responsibility for conclusions or interpretations derived from technical and
background information presented in this RFP or otherwise distributed or made available during this
procurement process. The County will not be bound by or be responsible for any explanation, interpretation, or
conclusions of this RFP or any documents provided by the County, other than those given in writing by the
County, through the issuance of an addenda. It is the full responsibility of the Applicants to thoroughly
investigate the needs/requirements of the County not necessarily assumed in this RFP.
2.3. Errors and Omissions
The Applicant shall not take advantage of any errors or omissions in this RFP and shall promptly notify the
County of any omissions or errors found in this document.
2.4. Signed Proposal Considered an Offer
Receipt of a signed proposal shall be considered an offer on the part of the Applicant. The terms, conditions, and
specifications of this RFP will become part of the contract if the proposal shall be deemed approved and
accepted by the County. In the event of a default on the part of the applicant after acceptance by the County,
the County may take such action as it deems appropriate, including legal action for damages or specific
performance.
2.5. Insurance Coverage
The Applicants shall not commence work under this contract until all insurance required under this section has
been obtained. The Applicants shall not allow any subcontractor to commence on work that has been
subcontracted until similar insurance has been obtained by the subcontractor. Also, the Applicants agrees that
once awarded and during the term of this contract, the Applicants, at their sole cost and expense, shall provide
commercial insurance of such type and with such terms and limits as may be reasonably associated with the
contract. At a minimum, the Applicants shall provide and maintain the following coverage and limits:
2.5.1.WORKER’S COMPENSATION
Worker’s compensation insurance as required by North Carolina law to cover all the Provider’s employees
engaged in any work under the Agreement. Workers’ Compensation in the minimum amount of $500,000
employer’s liability. A Certificate of Insurance shall be issued confirming the above coverage. The
Certificate must include a clause obligating the Insurer to give thirty (30) days prior notice in the event of
cancellation of or major change in insurance.
2.5.2.COMPREHENSIVE GENERAL LIABILITY
The applicant shall maintain Comprehensive General Liability coverage in amounts not less than $1,000,000
per occurrence / $2,000,000 aggregate. This Certificate must also include a clause obligating the insurer to give
thirty (30) days prior notice in the event of cancellation of or major change in insurance and name the County
as an additional insured.
This coverage must include:
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