CONTRACT DOCUMENTS
MILLSIDE PARKWAY AT CLUBSIDE DRIVE / MUNDY
MILL ACADEMY INTERSECTION IMPROVEMENTS
CITY OF
GAINESVILLE, GEORGIA
Date
FEBRUARY 2026
CITY OF GAINESVILLE
SECTION 00 01 10 - 1
TABLE OF CONTENTS
Division 00
Section
00 40 00.16
00 41 53
00 43 13
00 45 00
00 45 00.01
00 45 13
00 45 19
00 45 19.01
00 45 20
00 45 43
00 52 33
00 61 13.13
00 61 13.16
00 62 16
00 65 19.16
00 72 13
00 73 00
Division 01
Section
01 11 13
01 14 00
01 21 13
01 22 00
01 31 00
01 32 00
01 33 00
01 41 00
01 41 13
01 42 00
01 45 00
01 55 00
01 56 16
01 74 13
01 77 00
Bidding and Contract Requirements
Title
Invitation to Bid
Copy of Company’s Business License or Articles of Incorporation
Bid-Unit Price
Bid Bond
Vendor Application
Drug-Free Workplace Certificate
Statement of Bidder’s Qualifications
Non-Collusion Affidavit of Prime Bidder
Non-Collusion Affidavit of Sub-Contractor
Contractor’s License Certification
Corporate Certificate
Contract Agreement
Performance Bond
Payment Bond
Company’s Insurance Certificate
Final Affidavit, Release and Lien Waiver
General Conditions
Supplemental Conditions
General Requirements
Title
Summary of Work
Work Restrictions
Cash Allowances
Measurement and Payment
Project Management and Coordination
Construction Progress Documentation
Submittal Procedures
Regulatory Requirements
Codes and Standards
References
Quality Control
Vehicular Access and Parking
Temporary Dust Barriers
Progress Cleaning
Close-out Procedures
CITY OF GAINESVILLE
INVITATION TO BID
BID No. 26011
Millside Parkway at Clubside Drive / Mundy Mill Academy
Intersection Improvements
Bid Release:
Pre-Bid Date:
Bid Questions Deadline:
Bid Due Date:
February 25, 2026
March 17, 2026
March 19, 2026
March 26, 2026
Postal Return Address:
City of Gainesville
Financial Services Department
P.O. Box 2496
Gainesville, GA 30503
Courier Delivery Address:
City of Gainesville
Financial Services Department
300 Henry Ward Way, Suite 201
Gainesville, GA 30501
City of Gainesville
Invitation to Bid
BID No. 26011
Millside Parkway at Clubside Drive / Mundy Mill Academy Intersection Improvements
OVERVIEW
The City of Gainesville (hereafter referred to as “City”) is seeking bids to perform work required for the
Millside Parkway at Clubside Drive / Mundy Mill Academy Intersection Improvements project for the Public
Works Department.
BID CORRESPONDENT
Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the
Administrative Services Department correspondent listed below:
Kevin Hutcheson
300 Henry Ward Way
Suite 201
Gainesville, GA. 30501
khutcheson@gainesvillega.gov
Unauthorized contact regarding the Bid with other City employees may result in disqualification. Any oral
communications will be considered unofficial and non-binding on the City of Gainesville. Vendor should
rely only on written statements issued by the Bid correspondent.
PRE-BID MEETING
A Pre-Bid Meeting will be held at 10:00 PM Eastern Standard Time on March 17, 2026 in the Public Works
Conference Room, City Government Administration Building, 3rd Floor located at 300 Henry Ward Way,
Suite 202, Gainesville, GA 30501.
BID QUESTIONS
All questions must be submitted in writing to the Bid correspondent named above. Questions must be
received by 10:00 AM March 19, 2026. A list of questions and answers will be provided to all known
Bidders and by request. Requests may be made to the Bid correspondent named above.
BID RESPONSE DATE AND LOCATION
The Administrative Services department must receive the vendor’s Bid in a sealed envelope, in its entirety,
not later than 10:00 AM, Eastern Standard Time in Gainesville, Georgia on March 26, 2026. Bids arriving
after the deadline will be returned unopened to their senders. All Bids and accompanying documentation
will become the property of the City of Gainesville and may not be returned. One (1) original and (1) copy
of this Bid must be submitted to allow for evaluation. Bids must be clearly marked on the outside of the
package:
Mundy Mill Parkway at Clubside Drive / Mundy Mill Academy Intersection Improvements, Bid #26011
Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no
responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for
actual Bid receipt. Late Bids will not be accepted nor will additional time be granted to any vendor. Bids
may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.
Bid Schedule:
Bid Release:
February 25, 2026
Pre-Bid Meeting:
March 17, 2026
Bid Questions Deadline: March 19, 2026
Bid Due Date:
March 26, 2026
WAIVER OF TECHNICALITIES
All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville
reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any
portion thereof if it is determined that either method results in lower costs, better service, final satisfaction
or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item
number or in total. Determination of best response to Bid will be the sole judgment of the City of
Gainesville. Bids shall remain valid for ninety days for the date of Bid opening.
BID REJECTION
The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.
Any vendor, who acts as a supplier to another vendor submitting a bid and also submits a bid of their
own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of
unethical or immoral business practices. Any vendor associated with this practice may be banned from
doing business with the City of Gainesville for up to three years.
MODIFICATION OF BIDS
Any clerical mistake that is patently obvious on the face of the Bid may, subject to the limitations described
below, be corrected upon written request and verification submitted by the Bidders. A nonmaterial
omission in a Bid may be corrected if the Administrative Service Department determines that correction to
be in the City’s best interest. Omissions affecting or relating to any of the following shall be deemed
material and shall not be corrected after Bid opening:
(1) Price Information; and
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
