Debris Monitoring, Disaster Recovery and Emergency Planning Services
| Location: | Georgia |
|---|---|
| Posted: | Feb 25, 2026 |
| Due: | Apr 14, 2026 |
| Agency: | City of Newnan |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Debris Monitoring, Disaster Recovery and Emergency Planning Services
|
| Category: | Request for Proposals |
| Status: | Open |
|
Attachment Preview
City of Newnan, Georgia
Request for Proposals
for
Debris Monitoring, Disaster Recovery and Emergency
Planning Services
Issue Date:
Issued By:
Inquiries:
Proposals Due:
Bid Opening:
Wednesday, February 25, 2026
City of Newnan
Office of City Manager
25 LaGrange Street
Newnan, GA 30263
Hasco Craver, Assistant City Manager
City of Newnan
hcraver@newnanga.gov
Tuesday, April 14, 2026, by 2:00PM. EST
Tuesday, April 14, 2026, at 2:00PM. EST
CITY OF NEWNAN, GEORGIA
Debris Monitoring, Disaster Recovery and Emergency Planning Services
A. PURPOSE
The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85
South, and County seat of Coweta City, Georgia, is seeking Competitive Sealed Proposals from
qualified Contractors to provide professional services on an on-call basis under a renewable annual
contract (up to four years) to facilitate contract compliance Debris Monitoring, Disaster Recovery
and Emergency Planning Services following a disaster. It is the intent to enter into a pre- event
contract, which would result in no immediate cost to the City of Newnan, GA. The Contractor shall
provide all materials and services necessary in the performance of this bid. The City of Newnan
does not guarantee a minimum value for this contract.
B. GENERAL INFORMATION AND SCHEDULE
This RFP has been issued on February 25, 2026. All Firms interested in submitting a proposal
MUST SUBMIT all addendums if applicable with their proposal.
The City may award the bid to the vendor demonstrating the most complete response and full
compliance with the specifications and in accordance with procurement requirements set forth by the
Federal Government. The City are each an Equal Opportunity Employer and encourages all small and
minority-owned businesses to submit proposals.
The City reserves the right to offer an award based on any combination of factors it determines to be
in the best interests of the City and the City’s residents. Price may be a factor, but will not determine
the awarding of the bid. The bid will be awarded to the “best bidder” and not the “low bidder”. The
City will make the determination of which bidder is the “best bid” and not the vendor.
A pre-bid conference will not be held at this time.
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Title of RFP:
Date of Issue:
Last day to submit questions:
Date of final answers:
Proposal due date:
Copies of proposal required:
Proposal opening date:
Proposal submission location:
Proposal opening location:
Project name:
Site location/Size:
Funding source:
Firm selection schedule:
FACT SHEET
Debris Monitoring, Disaster Recovery and Emergency Planning
Services
February 25, 2026
March 24, 2026 2PM
March 31, 2026 2PM
April 14, 2026 before 2:00PM
1 original, 1 copies plus 1 digital copy
April 14, 2026 at 2:00PM
Newnan City Hall, Office of the City Manager
Newnan City Hall, Office of the City Manager
Debris Monitoring, Disaster Recovery and Emergency Planning
Services
Newnan, GA
City of Newnan – FEMA Reimbursement
Target date of April 28, 2026 or ASAP
C. INSTRUCTION TO BIDDERS
Written responses to all written inquiries received by 2:00 PM ET, March 24, 2026 will be posted
on the City’s website at under bid opportunities, Debris Monitoring, Disaster Recovery and
Emergency Planning Services, as having been issued the RFP on or before February 25, 2026. It is
the proposer’s responsibility to follow this bid process so that they will be aware of all addenda
being posted prior to bid opening. Acknowledgement of all addenda is required. No City staff or
other officials associated with this RFP should be contacted regarding this RFP other than the
City Official named below Doing so may result in disqualification.
All inquiries regarding this RFP Must be in writing via email and addressed to:
Hasco Craver, Assistant City Manager hcraver@newnanga.gov
An original, five (2) copies and one (1) digital copy of this RFP are to be submitted to:
Cleatus Phillips,
Newnan City Manager
25 Lagrange Street
Newnan, Georgia 30263
Proposals must be submitted no later than 2:00PM EST, April 14, 2026. Proposals must be
received in a sealed envelope or container marked “Competitive Sealed Proposals for Debris
Monitoring, Disaster Recovery and Emergency Planning Services”. Place the Project name,
and opening date on the submitting envelope or container.
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No proposal will be received or accepted after the above specified date and time of the proposal
opening. Proposals submitted after the designated date and time will be deemed invalid and
returned unopened to the proponent.
All materials and documents submitted in the response shall become the property of the City and
will not be returned.
This bid specifications are to be considered as a minimum set of specifications and standards.
Failure to provide adequate information to enable the City to evaluate the bidder, or proposed
services, will be considered failure to meet bid requirements and may result in the elimination of
the bidder’s response.
Each service listed must be priced individually.
Failure on the part of a vendor to honor a bid which they have submitted will be considered breach
of contract, and may result in said vendor being deemed ineligible to bid on future purchases and
disqualified from any successful award on this bid. Vendors are encouraged to double check bid
pricing to make sure it is accurate. The bidder agrees to hold the bid price for 90 days following the
bid opening.
Warranty
All services provided by the vendor must have a 100% guarantee. If services are not performed as
bid, the vendor shall be liable for any damages or loss of funds associated with the failure.
Pricing and Quote Preparation
Bidders are encouraged to list any options or services it may provide that it feels might be of
interest to the City, not included in base bid price.
Qualifications of Vendor
Summary of Qualifications: Proposals must include a cover letter, a description of the firm’s
capabilities and services, a discussion of the firm’s expertise relative to the background and
experience requirements contained herein, and resumes of qualified professionals who will be
responsible for completing assigned tasks. This material should also be provided for key sub-
Consultants.
Litigation Summary: Provide a list of all claims, arbitrations, administrative hearings, and
lawsuits related to debris monitoring, brought against your company.
D. BACKGROUND
As the City of Newnan has been impacted by natural disasters in the past, the City feels the need to be
prepared for any future events for the well-being, safety, and health of its citizenry. This RFP will
allow the City to be able to quickly begin any cleanup that will assist in alleviating the affects of such
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an event.
E. INTRODUCTION
Natural and man-made disasters precipitate a variety of debris that includes, but not limited to, such
things as trees, sand, gravel, building/construction materials, vehicles, personal property and etc.
The quantity and type of debris generated from any particular disaster is a function of the location
and kind of event experienced, as well as the magnitude, duration and intensity.
The quantity and type of debris generated, it’s location and the size of the area over which it is
dispersed directly impacts the type of collection and disposal methods used to address the debris
problem, associated costs incurred, and the speed with which the problem can be addressed.
In a major catastrophic disaster, the City of Newnan may have difficulty locating staff, be under
staffed, have problems locating equipment, and may have difficulty funding the debris removal in
short term as well as long term.
Private contractors play a significant role in the debris removal, collection, reduction, and disposal
process. Private contractors may be employed to supplement the efforts of the City’s and volunteer
works crews. If it is determined that the available resources are insufficient to complete the debris
removal process in a timely manner then the pre-selected private contractors may be utilized to
perform all or parts of the clean-up. They will be advised and given explicit details as to the scope
of their operations. The extent of their involvement will be dictated by the needs of the City and are
incident specific.
Once the contract is executed between the City of Newnan, GA and the successful Proposer, the
successful Proposer will be bound by the pre-event on-call services contract to deliver the services
required by this proposal. The City of Newnan, GA must first approve any change in or substitution
of team members, including any consultant, in writing.
F. SCOPE OF SERVICES
DISASTER DEBRIS MONITORING SERVICES
It is anticipated that the Agreement between the City of Newnan, GA and the selected firm will
contain the following scope of work. The full scope of services will be defined within the contract
executed with the City of Newnan, GA.
The selected firm will be expected to provide disaster debris monitoring services to include debris
generated from the public rights-of-way, drainage areas/canals, waterways, and other public,
eligible, or designated areas.
Specific services may include:
1. Coordinating daily briefings, work progress, staffing, and other key items with the
City.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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