RFP-26-02-JBSA-Fiber Optic Cabling Installation Services-Lackland (149th Fighter Wing) Addendum No. 3

REQUEST FOR PROPOSALS RFP-26-02-JBSA-
Fiber Optic Cabling Installation Services-
Lackland (149th Fighter Wing)
JBSA Fiber Optic Cabling Installation Services
Alamo Area Council of Governments (AACOG)
Procurement Department
2700 NE Interstate 410 Loop, Suite 101
San Antonio, TX 78217
Solicitation Deadlines
RFP Release Date
July 8, 2026 @ 4:00 pm
SPirtee- VBiisdit S Riteeq uVeissitt ( RSVP) July 10, 2026 @ 4:00 pm
Deadline
July 22, 2026 @ 8:30 am
Questions Deadline
Aug 5, 2026 @ 12:00 pm
Q&A Posting
Aug 7, 2026 @ 4:00 pm
Response Deadline
Aug 19, 2026 @ 4:00 pm

RFP Posting Locations
https://aacog.gov/procurement
https://www.txsmartbuy.com/esbd
Notice to Prospective Respondents
Prospective Respondents who obtain this RFP from any source other than the
Alamo Area Council of Governments (AACOG) shall promptly contact AACOG and
provide their name, company name, and email address. This will ensure receipt of
any addenda or official communications related to this RFP. Failure to provide this
information shall place the prospective Respondent at full risk of submitting an
incomplete or non-compliant Proposal.
PART 1 - SCOPE OF REQUEST & PROGRAM OVERVIEW ............................................................................ 8
Table of Contents
1.2 Background Information ..................................................................................................................................... 8
1.3 Purpose of the RFP ............................................................................................................................................ 9
1.4 Scope of Work ..................................................................................................................................................... 10
1.5 Contractor Responsibilities ............................................................................................................................... 13
1.6 Pricing Structure ................................................................................................................................................ 15
1.7 Contract and Payments ...................................................................................................................................... 17
1.8 Respondent Requirements ................................................................................................................................. 18
1.9 Service Area ........................................................................................................................................................ 19
1.10 Procurement Standard ..................................................................................................................................... 20
PART 2 - SUBMISSION INFORMATION ........................................................................................................... 21
Error! Bookmark not defined.
2.1 Submission Requirements ................................................................................................
2.2 Authorized Points of Contact ...................................................................................................................................................... 23
2.3 Communications Restriction ....................................................................................................................................................... 23
2.4 Questions and Addenda ................................................................................................................................................................ 24
2.5 Schedule and Changes ................................................................................................................................................................... 24
2.6 Availability of RFP ........................................................................................................................................................................... 25
PART 3 -ADMINISTRATIVE REQUIREMENTS/INSURANCE/BONDS ...................................................... 26
2.7 Proprietary Information and Public Information Act .................................................................................................... 25
3.1 Eligible Providers ............................................................................................................................................................................. 26

3.2 Contract Information ...................................................................................................................................................................... 27
3.3 Governing Provisions and Limitations ................................................................................................................................... 28
3.4 Administrative Requirements and Insurance ..................................................................................................................... 30
3.5 Administrative and Fiscal Capacity ......................................................................................................................................... 32
PART 4 - PROPOSAL REVIEW & SELECTION PROCESS ............................................................................ 33
3.6 Performance and Payment Bond Requirements ................................................................................................................. 32
4.1 Evaluation Process ........................................................................................................................................................................... 33
4.2 Evaluation Criteria ........................................................................................................................................................................... 34
PART 5 - RESPONSE REQUIREMENTS ............................................................................................................ 39
4.3 Procurement Dispute Resolution .............................................................................................................................................. 38
5.1 Email Submission ............................................................................................................................................................................. 39
5.2 Response Format .............................................................................................................................................................................. 39
5.3 Proposal Validity Period ................................................................................................................................................................. 39
5.4 Page Limitations................................................................................................................................................................................ 40
5.5 Order of Contents ............................................................................................................................................................................. 40
5.6 Table of Contents ............................................................................................................................................................................... 41
5.7 Executive Summary ......................................................................................................................................................................... 41
5.8 Narrative .............................................................................................................................................................................................. 41
5.9 Narrative Organization and Clarity Requirements ............................................................................................................. 41
5.10 Email Subject Line .......................................................................................................................................................................... 41
PART 6 - REQUIRED PROPOSAL FORMS AND ATTACHMENTS .............................................................. 42
5.11 File Format and Naming .............................................................................................................................................................. 41
Error! Bookmark not defined.
6.1 Required Forms and Certifications (Mandatory Submission) ........................................................................................ 42
6.2 Required Proposal Attachments (Mandatory Submission) .................................
6.3 AACOG Vendor Packet (Separate File Requirement) ......................................................................................................... 42
6.4 Insurance Submission Requirement (Pass/Fail) ................................................................................................................. 42
6.5 Form Execution Requirements .................................................................................................................................................... 43
Appendix A - General Technical Requirements ................................................................................................... 43
6.6 Appendix Overview ......................................................................................................................................................................... 43
Appendix B - Project-Specific Statements of Work (SOWs) ................................................................................ 43
NON-DISCRIMINATION CERTIFICATION ..........................................................Error! Bookmark not defined.
A. Error! Bookmark not defined.
B. Error! Bookmark not defined.
Minimum Eligibility Requirements (Pass/Fail) .........................................................
Proposal Submission Requirements ...............................................................................

C. Error! Bookmark not defined.
D. Error! Bookmark not defined.
Appendix Requirements and Acknowledgements ....................................................
E. Error! Bookmark not defined.
Pricing Requirements ...........................................................................................................
F. Error! Bookmark not defined.
Task Order and JBSA Requirements ...............................................................................
Evaluation Information Provided (Scored) .................................................................

Definitions and Acronyms
FDoerf ipnuitripoonsse s of this Request for Proposals (RFP), the following definitions and acronyms apply:
Addendum
A written amendment issued by AACOG that modifies, clarifies, or supplements this RFP. Only written
Closeoaudtd Peancdkaa igsesued by AACOG are official and binding.
The complete set of documentation required for final acceptance of a task order, which may include, as
applicable: as-built drawings, labeling schedules, OTDR and power meter test results, splice documentation,
Noticew toa rPrraonctieeesd, a (nNdT oPt)her deliverables required by the task order.
Written authorization issued by AACOG that permits the Contractor to begin performance under a specific
task order. No on-site work, mobilization, delivery, installation, or field investigations may begin prior to
Proposraecleipt of a written NTP and required JBSA approvals.
RequeTsth feo cro Imnfpolremte arteisopno n(RseF Is)ubmitted by a Respondent to this RFP.
A formal written request submitted by the Contractor seeking clarification, interpretation, or resolution of
Responand eanmtb (iPgruoitpyo, dseisrc)repancy, or conflict in task order documents, drawings, or requirements.
SubmiAttnayl vendor submitting a Proposal in response to this RFP.
A document, drawing, report, plan, certification, or other information required to be submitted by the
Contractor for review and acceptance, to demonstrate compliance with task order requirements, JBSA
Submirtteaqlu Direesmcreinpttsi,o ann d(S ADp)pendix A requirements.
A submittal category used to organize required documentation for review and acceptance. SD categories are
Task Oirddeenrti f(iTedO )in Appendix A and may be further defined in the applicable task order.
A written authorization issued by AACOG that defines the final, binding Scope of Work, deliverables,
Task Osrcdheerd uRleeq, auneds tp (rTicOinRg) f /o rT aa sspke Ocirfdice prr Porjeocpto. Wsaol rRke mqauye sotn ly be performed under an issued task order.
A written request issued by AACOG under that describes a specific project scope and requests the
GovernCmonetnrat c/t oJBr StoA s ubmit pricing, schedule, and required deliverables for that individual task order.
For purposes of this RFP and any resulting contract(s), "Government" refers to the Joint Base San Antonio
(JBSA) entities and personnel responsible for installation coordination, access, safety, security, engineering
review, and acceptance of work. AACOG is the contracting entity and is the only party authorized to issue
task orders, execute contracts, or approve payment. 5 57
Page of

Notice to Proceed (NTP)
A written authorization issued by AACOG confirming that all required approvals have been obtained and
authorizing the Contractor to begin work under a specific task order. No on-site work may begin prior to
As-Buiilsts Duarnawcei nofg as n NTP.
Final documentation prepared by the Contractor that accurately reflects the actual installed conditions of
the work performed under a task order, including routes, locations, and labeling. As-built drawings shall be
Closeosuutb Pmaictkteadg ein the format required by the applicable task order.
A complete set of final documentation required for task order closeout and acceptance, which may include
(as applicable): OTDR results (raw traces and PDF summaries), power meter results, splice documentation,
labeling schedules, as-built drawings, warranties, and any other required closeout deliverables identified in
Letter tohfe I tnassukr oarbdielirt.y
A written statement from the Respondent's insurance carrier or licensed insurance broker confirming the
Respondent's ability to obtain the required coverages and limits identified in this RFP upon award. A letter
of insurability does not replace the requirement to provide a Certificate of Insurance (COI) upon task order
Pass/Faawila Rrde,q ausi arpempliecnatb le.
A requirement that must be met for a Proposal to be considered responsive and eligible for evaluation.
Failure to meet a pass/fail requirement may result in the Proposal being deemed non-responsive and
Integraextecdlu Pderod jfercotm T feuarmth e(IrP cTo)n sMideeertaintigo n.
A coordination meeting conducted for an active task order between AACOG, JBSA stakeholders, and the
Contractor to review schedule, safety, access coordination, submittals, and progress.
6 57
Page of

Acronyms (Key Terms Only)
Acronym Meaning Acronym Meaning
AACOG Alamo Area Council of Governments JBSA Joint Base San Antonio
AN Access Node NTP Notice to Proceed
ATCT Air Traffic Control Tower OPSEC Operations Security
BICSI Building Industry Consulting Service International OSP Outside Plant
CE Civil Engineer OTDR Optical Time Domain Reflectometer
CN Communications Node RFI Request for Information
CUI Controlled Unclassified Information RFP Request for Proposals
DAF Department of the Air Force SD Submittal Description
FOC Fiber Optic Cable SOW Statement of Work
HDD Horizontal Directional Drilling TO Task Order
UFC Unified Facilities Criteria
IGSA Intergovernmental Support Agreement IPT Integrated Project Team
7 57
Page of

PART 1 - SCOPE OF REQUEST & PROGRAM OVERVIEW
This Part outlines the purpose, scope, and structure of this RFP, including program
requirements and the anticipated delivery of fiber optic cabling installation services
under AACOG's IGSA with Joint Base San Antonio (JBSA).
1.2 Background Information
1.2.1 Alamo Area Council of Governments (AACOG)
The Alamo Area Council of Governments (AACOG) is a political subdivision of the
State of Texas, established in 1967 under Chapter 391 of the Texas Local
Government Code as a voluntary association of municipal and county governments
and special districts. AACOG serves the Alamo Area / State Planning Region 18,
which spans thirteen (13) counties and approximately 12,582 square miles,
including Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes,
1.2.2 MKiesnsdioalnl, Kaenrdr , MReegdiinoan, aMl cSMeurvlliecne,s a nd Wilson counties.
Through planning, coordination, and service delivery activities, AACOG supports its
member governments and regional partners in addressing shared needs and
priorities. As part of this mission, AACOG enters into intergovernmental agreements
to facilitate regional services and infrastructure projects, including those supporting
1.2.3 Pfreodceurarle imnsetanltla tAiountsh loocraittye d within the region.
AACOG is administering this procurement pursuant to its Blanket
Intergovernmental Support Agreement (IGSA) with Joint Base San Antonio (JBSA)
and will serve as the contracting entity for this procurement and any resulting
1.2.4 Ectohnitcrsa cat(nsd). Non-Discrimination
It is AACOG's policy to treat all individuals, including potential members, vendors,
Respondents, subcontractors, providers, suppliers, and others, fairly, equitably, and
without discrimination. AACOG employees are committed to performing their duties
1.2.5 Fluawndfuinllyg aanndd e tChoicmallpyl,i wanhcilee avoiding any actual or perceived conflicts of interest.
Projects issued under this Request for Proposals (RFP) will be funded through
federal funding in support of infrastructure requirements at Joint Base San Antonio
(JBSA) and related facilities. Funding availability for individual task orders is subject
to federal authorization, appropriation, and allocation, and may vary by project.
Contractors shall comply with all applicable federal, state, and local laws,
regulations, and installation-specific requirements associated with federally funded
projects. Nothing herein shall be construed as a guarantee of funding or the issuance
of any task order.
8 57
Page of

1.3 Purpose of the RFP
1.3.1 General Purpose
The Alamo Area Council of Governments (AACOG) is soliciting Proposals from
qualified and experienced vendors to provide engineering, furnishing, installation,
testing, termination, and commissioning services for a fiber optic cabling
infrastructure project at Joint Base San Antonio (JBSA) under the Blanket
Intergovernmental Support Agreement (IGSA) between AACOG and JBSA.
The purpose of this Request for Proposals (RFP) is to award a contract to a
qualified Contractor to perform the work described in the attached Appendix B -
Project Statement of Work (SOW). The project includes the installation of single-
mode fiber optic cabling and associated infrastructure, together with all labor,
equipment, materials, supervision, testing, documentation, and related services
necessary to successfully complete the project in accordance with the
requirements of this RFP and the Project Statement of Work.
The successful Respondent shall perform all work in compliance with applicable
federal, state, local, and JBSA installation requirements, including all technical,
safety, security, and access requirements specified in this solicitation and its
1.3.2 Taatstakc hOmrdeenrt Project Summary
This solicitation is for one (1) fiber optic cabling installation project at Joint Base
San Antonio (JBSA)-Lackland. The selected Contractor shall engineer, furnish,
install, and test (EFI&T) the fiber optic infrastructure in accordance with the
requirements set forth in Appendix B - Project Statement of Work (SOW).
The project consists of the installation of twelve (12) single-mode fiber optic cable
routes originating from Building 935 and extending to designated facilities within
the 149th Fighter Wing area at JBSA-Lackland. The Contractor shall provide all
labor, supervision, equipment, materials, tools, transportation, testing,
documentation, and incidental services necessary to complete the project in
accordance with the requirements of this RFP and the Statement of Work.
The complete project scope, technical specifications, installation requirements,
drawings, and required deliverables are contained in Appendix B - Project
Statement of Work (SOW).
1.3.3 Contract Structure
The initial contract term is anticipated to be one (1) year, with up to four (4)
additional one-year renewal options, subject to satisfactory Contractor
performance, continued need, and availability of funding.
9 57
Page of

1.3.4 Task Orders and No Guarantee
AACOG intends to award one (1) contract to the Respondent whose Proposal is
determined to be the most advantageous to AACOG based on the evaluation
criteria set forth in this Request for Proposals (RFP).
AACOG reserves the right to reject any or all Proposals, waive minor informalities
or irregularities, request clarifications, negotiate with the selected Respondent as
permitted by applicable law, or cancel this solicitation if it is determined to be in
the best interest of AACOG.
Award of a contract is contingent upon the availability of funding, successful
contract negotiations, and all required approvals. The resulting contract shall be
for the completion of the project described in Appendix B - Project Statement of
Work (SOW).
1.4 Scope of Work
1.4.1 Notice to Proceed (NTP) and JBSA Approvals
The Contractor shall not commence any on-site work, mobilization, material
delivery, installation activities, or field investigations until AACOG issues a written
Notice to Proceed (NTP) for the applicable task order and all required JBSA access,
security, and coordination approvals have been obtained. Any work performed
prior to receipt of a written NTP and required approvals shall be performed at the
1.4.2 Task Order Authority and Document Hierarchy
Contractor's sole risk and expense.
All work performed under the resulting contract shall be in accordance with this
Request for Proposals (RFP), Appendix B - Project Statement of Work (SOW),
Attachment G - Cost Breakdown (Mandatory Submission), and all other attachments
incorporated into this solicitation. The resulting contract shall establish the
Contractor's obligations regarding the scope of work, deliverables, schedule,
milestones, completion requirements, and pricing.
Appendix B - Project Statement of Work (SOW) establishes the technical
requirements, installation standards, project specifications, and required
deliverables for this project. Attachment G - Cost Breakdown (Mandatory
Submission) shall be used by Respondents to submit their pricing proposal.
In the event of any conflict, inconsistency, or ambiguity between this RFP and the
attachments, the order of precedence shall be as follows:
This Request for Proposals (RFP);
Executed Contract and any written amendments or addenda;
Appendix B - Project Statement of Work (SOW);
Attachment G - Cost Breakdown (Mandatory Submission); and
10 57
Page of