Active Transportation Facilities Mapping services - Request for Proposals (RFP)

Location:	California
Posted:	Jun 8, 2026
Due:	Jul 10, 2026
Agency:	City/County Association of Governments of San Mateo County
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction V - Transportation, Travel and Relocation Services
Publication URL:	To access bid details, please log in.

Active Transportation Facilities Mapping services – Request for Proposals (RFP)

The City/County Association of Governments of San Mateo County (C/CAG) is seeking qualified consulting firms to conduct Active Transportation Facilities Mapping throughout San Mateo County.

The purpose of this project is to establish the base dataset that the upcoming Countywide Bicycle and Pedestrian Plan update will rely on. This work will result in detailed maps of existing public sidewalk assets, including pedestrian curb ramps and crossing treatments, throughout San Mateo County. The gathered and developed information will be used for active transportation gap analysis, project identification and prioritization, grant application, and will additionally be shared with local jurisdictions for their own use as planning support. Results from the analysis are not intended to determine legal ADA compliance, and data collected will be approximate planning-level data. C/CAG is open to different data collection methodologies, including desktop studies, innovative and technology-driven methods, or a hybrid approach, provided vendors demonstrate sufficient accuracy and consistency.

Questions regarding this RFP must be submitted by June 22, 2026, at 5:00 p.m. PST, and proposals are due by July 10, 2026 at 5:00 p.m. PST. Both questions and proposals must be submitted electronically to Matt Petrofsky, Senior Programs Specialist, at mpetrofsky@smcgov.org .

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REQUEST FOR PROPOSALS

for

Active Transportation Data Mapping Services

Issue Date: June 8, 2026

City/County Association of Governments of San Mateo County

555 County Center, 5th Floor, Redwood City, CA 94063

Deadline for Requests for Clarifications: June 22, 2026, 5:00 P.M.

Submissions are due prior to July 10, 2026, 5:00 P.M.

TABLE OF CONTENTS

1. Introduction ................................................................................ 2

1.1 Agency Description .......................................................... 2

1.2 Contract and Response Information ................................. 2

1.3 Preliminary Schedule ....................................................... 3

2. Minimum Qualifications ............................................................ 3

3. Project Description and Background.......................................... 3

3.1 Scope of Work, Period of Performance, and Budget...... 4

4. Proposal Requirements ................................................................ 4

4.1 General Conditions.......................................................... 4

4.2 Submittal Requirements .................................................. 5

4.3 Proposal Format .............................................................. 5

5. Proposal Evaluation ..................................................................... 9

5.1 Evaluation Process .......................................................... 9

5.2 Evaluation Criteria .......................................................... 9

Appendix A – Scope of Work ....................................................... 14

Appendix B – Data Deliverables Checklist .................................. 21

Appendix C – Cost Proposal Template ......................................... 22

Appendix D – Sample Agreement Template................................. 23

1. Introduction

1.1 Agency Description

The City/County Association of Governments of San Mateo County (C/CAG) was founded in 1990 as

a Joint Powers Authority, tasked with working on issues that affect the quality of life in San Mateo

County. C/CAG provides a collaborative forum for all jurisdictions in San Mateo County to pursue

our goals for a safe, equitable, and accessible multi-modal transportation network and an

environmentally sustainable, climate resilient future. C/CAG’s member agencies include the County

of San Mateo and the twenty cities and towns. C/CAG’s Strategic Plan outlines ongoing

responsibilities across four key program areas – transportation; stormwater management; energy,

environment and climate; and land use and airport compatibility. The full Plan is available at

https://ccag.ca.gov/plansreportslibrary-2/strategic-plan-2024-2029/.

1.2 Contact and Response Information

Proposals submitted in response to this Request for Proposal (RFP) will be used as a basis for

selecting the Consultant for this project. The proposals will be evaluated and ranked according to the

criteria provided in Section 5, “Proposal Evaluation,” of this RFP.

The RFP documents for this project are available for download on the C/CAG website at

https://ccag.ca.gov/opportunities/rfpsrfqs/. Proposers are responsible for checking the website for any

Addenda to this RFP. Responses shall be submitted in accordance with the instructions set forth in the

RFP.

Interested firms must submit their Proposal by July 10, 2026, 5:00 P.M., in accordance with the

instructions contained in the RFP. Other key RFP dates are listed below under “Preliminary

Schedule”. Please submit the proposal to:

C/CAG Point of Contact:

Matt Petrofsky

Senior Program Specialist

E-mail: mpetrofsky@smcgov.org

Proposals received after the time and date specified above will be deemed nonresponsive to the

requirements of the RFP and will not be considered. The date and time of proposal receipt will be

recorded based on the email submission timestamp. C/CAG is not responsible for submissions delayed

for any reason.

This RFP is not a commitment or contract of any kind. C/CAG reserves the right to pursue any and/or

all ideas generated by this request. Costs for developing the proposals are entirely the responsibility of

the proposer and will not be reimbursed. C/CAG reserves the right to reject any and all proposals, waive

minor irregularities, request additional information, or revisions to offers, negotiate with any or all

proposers, and waive any requirements of this RFP when it determines that waiving a requirement is in

the best interest of C/CAG.

1.3 Preliminary Schedule

Date

June 8, 2026

June 22, 2026 at 5:00 P.M

July 10, 2026 at 5:00 P.M.

August 24 to 28, 2026

October 8, 2026

October 13, 2026

Issue RFP

Description

Closing Date/Time for Requests for Clarifications

Response to RFP Due

Optional consultant interviews

C/CAG Board approval

Notice to Proceed and Project Kick-off

Any questions related to this RFP shall be submitted in writing to the attention of Matt Petrofsky via

email at mpetrofsky@smcgov.org. Questions shall be submitted before June 22, 2026 at 5:00 P.M.

2. Minimum Qualifications

Proposers must demonstrate that the firm or team submitting the proposal (“Proposer”) meets the

following Minimum Qualifications to be eligible for consideration for this project:

a) Proposer must demonstrate to C/CAG’s satisfaction that the firm or team has successfully

completed a minimum of three transportation asset mapping projects within the last 5 years.

3. Project Description and Background

As the Congestion Management Agency and County Transportation Agency for San Mateo County,

C/CAG, and its partnering agencies strive to provide a safe, accessible, and comprehensive network of

bicycle and pedestrian facilities for a diverse population in San Mateo County. These facilities aim to

increase mobility and provide equitable access to affordable and reliable transportation options.

As a part of that work, C/CAG updates the San Mateo County Comprehensive Bicycle and Pedestrian

Plan (Countywide Bicycle and Pedestrian Plan) every five years. That plan identifies pedestrian and

bicycle infrastructure gaps within the County to recommend projects to improve bicycle and pedestrian

safety and enhance multimodal transportation options. The next update is expected to begin in late 2026.

The Active Transportation Data Mapping Services that are being solicited aim to establish the base data

set that the upcoming Countywide Bicycle and Pedestrian Plan update will rely on. This work will result

in detailed maps of existing public sidewalk assets, including pedestrian curb ramps and crossing

treatments, throughout San Mateo County. The gathered and developed information will be used for

active transportation gap analysis, project identification and prioritization, grant application, and will

additionally be shared with local jurisdictions for their own use as planning support. Results from the

analysis are not intended to determine legal ADA compliance, and data collected will be approximate

planning-level data. C/CAG is open to different data collection methodologies, including desktop

studies, innovative and technology-driven methods, or a hybrid approach, provided vendors demonstrate

sufficient accuracy and consistency.

While there is no current consolidated Countywide database of pedestrian infrastructure, per the

California Department of Transportation 2024 California Public Road Data report, there are

approximately 2,098 miles of maintained public roads in the County of San Mateo. Private streets and

multi-use trails should not be included in analysis. The County of San Mateo hosts a GIS database that

includes map data for streets and roads throughout the County (https://www.smcgov.org/tsd/gis-data-

download). Given the scale of the Countywide network, C/CAG recognizes that vendors may propose

phased or tiered data collection approaches. Vendors may propose such approaches if they clearly

describe the scope, sequencing, cost implications, and deliverables associated with each phase. Vendors

are also encouraged to identify opportunities for innovation, cost savings, or improved outcomes.

C/CAG is now seeking to partner with a vendor to gather this information and complete the needed

mapping and analysis.

The firm selected as a result of this RFP will work under the direction of a C/CAG Senior Programs

Specialist, and will carry out the activities detailed in the Scope of Work provided in Appendix A.

3.1 Scope of Work, Period of Performance, and Budget

a) Scope of Work

The scope of work for the project is provided in Appendix A, Scope of Work. The Proposer

selected to enter into a contract (“Consultant”) will be expected to perform all work and analysis

necessary to complete the scope of work.

b) Period of Performance

C/CAG expects the work to commence in November 2026, and to be completed no later than

November 2027. At C/CAG’s sole option, the contract may be extended for up to two (2)

additional years for work contemplated by Appendix A, Scope of Work.

c) Budget

There is $247,700 available to complete the scope of work as defined. The final budget will be

subject to the competitive RFP process.

4. Proposal Requirements

These guidelines are provided for standardizing the preparation and submission of responses by all

Proposers. The intent of these guidelines is to assist Proposers in preparation of their proposals, to

simplify the review process, and to help assure consistency in format and content.

4.1 General Conditions

By submitting a response to this RFP, Proposers acknowledge and accept C/CAG’s rights as set forth in

this RFP, including those identified in these general conditions.

• Neither submission of a proposal nor C/CAG’s receipt of proposal materials confers any right to

the proposer nor any obligation on C/CAG. This RFP does not commit C/CAG to award a

contract, nor will C/CAG defray any costs incurred in preparing proposals or participating in any

presentations or negotiations.

• C/CAG accepts no financial responsibility for any costs incurred by a firm in responding to this

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Active Transportation Facilities Mapping services - Request for Proposals (RFP)

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