Labor, Materials, and Equipment Needed to Provide Two (2) Year

Location:	Louisiana
Posted:	Oct 22, 2025
Due:	Dec 2, 2025
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	JPP-50-00148925
Publication URL:	To access bid details, please log in.

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Bid Number 50–00148925

Contract to Perform Landscape Maintenance for Hope Haven

BID DUE: December 2, 2025 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net, by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II: Ruby Tran

Email: ruby.tran@jeffparish.gov

Phone: 504-364-2687

May 2025

Changes to Jefferson Parish Bidding Information

The Jefferson Parish Purchasing Department would like to make vendors aware of the

following changes that are now effective:

 Additional Requirements for Bid Instructions:

The Additional Requirements for Bid Instructions have been revised. The numbers

correlating with the instructions may not be the same number as past bids. Please

read ALL instructions and bid documents carefully and thoroughly prior to bid

submission.

 Affidavits:

There is a new affidavit for all bids named “Generic Bid Affidavit”. The Public Works

Bid Affidavit and Non-Public Works Bid Affidavit are no longer valid. The “Generic

Bid Affidavit” must be submitted with ALL bid submissions.

 Insurance Requirements:

Within ten (10) days of bid opening, the apparent low bidder will be required to

provide FINAL insurance certificates evidencing the insurance coverages of the

subject bid (please refer to each individual bid specifications requirements) to

Jefferson Parish which shall name “the Parish of Jefferson, its Districts,

Departments, and Agencies under the direction of the Parish President and the

Parish Council” as additional insured on the Commercial General Liability and the

Comprehensive Automobile Liability policies to protect against negligence by the

contractor, as provided by contract.

Failure to provide your certificate of insurance within the ten (10) days of bid

opening shall result in the Parish rejecting your bid as non-responsive and moving

on to the next apparent lowest bidder.

You may still opt to send in your insurance certificates with your bid submission,

however, if the provided certificates are not in FINAL form, if you are the apparent low

bidder, then you will still be required to send in a FINAL certificate within 10 days of bid

opening.

BID # 50-00148925 - SPECIFICATIONS

LABOR, MATERIALS, AND EQUIPMENT NEEDED TO PROVIDE TWO (2) YEAR

CONTRACT TO PERFORM LANDSCAPE MAINTENANCE FOR HOPE HAVEN

Section 1.0 – Pre-Bid Conference:

All prospective bidders are invited to attend this non-mandatory pre-bid conference which will be held at

9:00AM on November 6, 2025 at General Government Building – Suite 4400 located at 200 Derbigny St.,

Gretna, LA 70053. However, failure to attend the pre-bid conference shall not relieve the bidder of

responsibility for information discussed at the conference.

Section 2.0 – Louisiana Contractor’s License:

Bidders and/or any applicable subcontractor(s) shall possess the following licenses:

• Louisiana State Contractor’s Commercial license with the classification of SPECIALTY:

LANDSCAPE, GRADING AND BEAUTIFICATION.

• This license number is to be located on the electronic envelope.

• This license number shall be displayed on the bid submittal.

Section 3.0 – Louisiana Department of Agriculture & Forestry License:

Bidders shall be licensed per LSA-R.S. 37:2150-2163 and shall furnish copies of the front and back (if

applicable) of each required license. Failure to submit these copies will deem the bid non-responsive.

Bidders and/or any applicable subcontractor(s) shall possess the following licenses:

• Louisiana Department of Agriculture & Forestry State Landscape Horticulturalist License.

• Louisiana Department of Agriculture & Forestry Irrigation Contractor License.

Copies of these licenses shall be presented to the Recreation Department before signing of the contract.

Section 4.0 – Scope:

We extend this bid to provide insurance, labor, materials, delivery, equipment, transportation, fuel, and all

other incidentals necessary to provide a two (2) year contract to perform the following services at the

Hope Haven property located at 1130 Barataria Boulevard in Marrero, Louisiana for the Jefferson Parish

Recreation Department:

• Grass Cutting

• Weed Eating

• Tree & Shrub Trimming

• Edging

• Blowing and/or Sweeping

• Weed Control

• Trash and Debris Removal

• Mulch Placement

• Automatic Irrigation System Repairs

Section 5.0 – Bid Bond:

A Bid Bond in the amount of 5% of the total bid amount is due with the bid submission.

Section 6.0 – Performance Bond:

A Performance Bond in the amount of 50% of the total contract amount will be required. Performance

bond shall be produced upon contract execution.

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BID # 50-00148925 - SPECIFICATIONS

Section 7.0 – Payment Bond:

A Payment Bond in the amount of 50% of the total contract amount will be required. Payment bond shall

be produced upon contract execution

Section 8.0 – Site Location:

The site shall encompass the Hope Haven property located at 1130 Barataria Boulevard in Marrero,

Louisiana. The site includes the Hope Haven Fitness Trail and the surrounding property. The Site is

bound to the north and the west by the entrance to Archbishop Shaw High School. The Site is bound to

the south by the neighborhood along Evans Drive. The site is bound to the east by Barataria Boulevard.

Additionally, the Site includes the wooded green space to the south of the Shaw sports fields. The entire

Site is roughly 26 acres. This figure includes the green areas, buildings, parking lots, wooded area and

drainage ditches.

Section 9.0 – Regulations:

The Contractor is solely responsible to adhere to any and all regulations and guidelines set forth by all

local, state and federal agencies.

Section 10.0 – Quantities/Inspections:

All interested bidders are encouraged to visit the site before submitting a bid. The site is easily

accessible at any time.

Section 11.0 – Term of Contract:

The contract shall be for two (2) years. All required licenses and insurance shall be current through the

term of the contract.

Section 12.0 – Subcontractors:

The use of sub-contractors shall be allowed to fulfill the requirements of this contract. The Contractor shall

be fully responsible for the actions of any sub-contractors. Jefferson Parish must be made aware whenever

a subcontractor is scheduled to be working at the Site. No sub-contractor(s) may perform more than 49%

of the contract’s required work.

Section 13.0 – Liquidated Damages:

In the event of incomplete and/or unsatisfactory work, Jefferson Parish may assess the Contractor with

liquidated damages as listed below:

A: Incomplete Work:

• This contract requires the Contractor to complete scheduled tasks within a given time frame.

These schedules are created to ensure that the site maintains a high quality appearance

throughout the year. Each task such as grass cutting, weed removal, mulching and trimming

provide the Contractor with a set time frame in which the task must be complete. Jefferson

Parish may assess the Contractor with liquidated damages in the amount of $100.00 per calendar

day that each task remains incomplete past the given time frame. Agreed upon weather delays

and/or other conditions outside of the Contractor’s control will be considered in the event that

liquidated damages are assessed.

B: Unsatisfactory Work:

• In the event that any portion of the Contractor’s work is considered unacceptable, a

representative from Jefferson Parish will notify the Contractor of any deficiencies in writing. From

the time of notification, the Contractor will have two (2) calendar days to amend the noted

deficiencies. The Parkways Department may assess the Contractor with liquidated damages in

the amount of $100.00 per calendar day that the noted deficiencies are not addressed.

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BID # 50-00148925 - SPECIFICATIONS

Section 14.0 – Bid Specifications:

A: Debris and Trash:

• Any non-organic or manmade debris that is not part of or obstructs the area to be maintained by

the successful bidders is considered to be trash and will be removed prior to the start of any work.

• The successful bidder shall be responsible for establishing the most efficient method of trash

removal. Shredding of trash by mowers and equipment will not be permitted.

• The Contractor shall not be responsible for emptying the Site’s trash receptacles. However, it

shall not be permissible for the Contractor to utilize any of the Site’s trash receptacles for disposal

of debris or trash. All debris and trash shall be picked up and completely removed from the site

by the Contractor at each visit.

B: Repair/Replacement:

• A list of common incidental repair items is included with this bid (see Attachment “A”). All bidders

shall price the incidental items on the bid form for the possibility of providing and installing the

items during the life of the contract.

• There is no minimum or maximum quantity of each item that may be required during the contract.

• The prices provided with the bid will be used in determining the low bidder, but will not determine

the overall contract price.

• All items on the incidental contract will require prior approval before ordering and/or installing. A

purchase order shall be issued by Jefferson Parish prior to work beginning.

• Failure to receive a purchase order prior to work beginning may be cause for non-payment of the

invoice for services.

• Whenever possible, the successful bidder shall supply the same manufacturer and product

number of any incidental items repaired or replaces. All as-equal products must receive prior

approval, in writing, from Jefferson Parish.

• All incidentals item pricing shall include all freight, taxes, labor, tools, any additional soil and/or

mulch (plant material), and all supplies needed properly install each item.

C: Equipment Requirements:

• The successful bidder shall determine the proper equipment needed to perform all work listed in

this contract.

• The bid shall include all equipment, insurance, operators, fuel, maintenance and transportation.

• All equipment shall be in a good state of operation and shall be maintained to work and perform

the tasks it was designed for in an expedient time frame.

• Continual breakdown, repairs or work stoppage due to equipment failure will not be permitted.

• Any damage that occurs to the Site related to faulty equipment shall be repaired immediately at

the contractor’s expense.

• The Contractor shall exercise caution with the park’s asphalt walking track. An existing concrete

crossing is available to access the inside of the asphalt track.

D: Experience:

• The Contractor must have the resources and capabilities to meet the expectations of this contract.

Failure to provide satisfactory work and/or inability to provide the required services in a timely

manner may result in termination of this contract.

E: Safety:

• The contractor shall be responsible for ensuring that his operations are performed in a safe manner.

This includes, but is not limited to, pedestrian and vehicular access, equipment operation and

employee and site safety. All work shall conform to the latest guidelines of OSHA.

• The Contractor shall maintain a professional work zone at all times. The use of drugs or alcohol is

prohibited while working on parish property. Confrontation with citizens and/or Jefferson Parish

personnel will not be tolerated. Soliciting and performing private work while working for Jefferson

Parish is prohibited. Failure to maintain a professional work zone, or fraudulent activities, may

result in the termination of the contract and possible legal ramifications.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00148925	Labor, Materials, and Equipment Needed to Provide Two (2) Year Contract to Perform Landscape Maintenance for Hope Haven Original: JPP-50-00148925	10/22/2025	12/02/2025 2:00:00 PM CT

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Labor, Materials, and Equipment Needed to Provide Two (2) Year

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See also