St Tammany Parish Jail Janitorial

Location:	Louisiana
Posted:	Oct 22, 2025
Due:	Nov 25, 2025
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	923456-25-9-3
Publication URL:	To access bid details, please log in.

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ST. TAMMANY PARISH

MICHAEL B. COOPER

PARISH PRESIDENT

NOTICE OF REQUEST FOR PROPOSALS

ST. TAMMANY PARISH

St. Tammany Parish Government is seeking responses for the following project:

RFP# 25-9-3 –St. Tammany Parish Jail Janitorial

This RFP is available online at: LaPAC – Louisiana Procurement and Contract

Network:https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=1

It is the Proposer’s responsibility to check the LaPAC website frequently for any possible addenda

that may be issued. The Parish is not responsible for a proposer’s failure to download any addenda

documents required to complete an RFP.

Responses will be received by the Department of Procurement, until 2:00 pm CST Tuesday,

November 25, 2025. Each response will be evaluated by designated Parish personnel after the

submission deadline and public opening has passed.

Each Proposal must be sealed. The outside of the envelope, box or package should be marked with

the Proposer’s Name and Address, the Proposal Name, the RFP #, and the Proposal Opening Date.

The successful Respondent must supply St. Tammany Parish Government with all required

documentation as specified in the RFP documents. Said Respondent must also be in Good Standing

and licensed to do business in the State of Louisiana.

Proposals will be received at the St. Tammany Parish Government Department of Procurement

Office, 21454 Koop Dr., Suite 2F, Mandeville LA., 70471 from each Respondent or his agent, or

by certified mail with return receipt requested.

Procurement Department

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG 985-898-2520

WWW.STPGOV.ORG

REQUEST FOR PROPOSAL

ST. TAMMANY PARISH GOVERNMENT

ST. TAMMANY PARISH JAIL JANITORIAL

RFP Number: 25-9-3

Proposal Opening Date: Tuesday, November 25, 2025

Proposal Opening Time: 2:00 PM

October 20, 2025

Version 2025.1

TABLE OF CONTENTS

PART I: OVERVIEW.................................................................................................................... 1

1.1 Background/Purpose ........................................................................................................ 1

1.2 Definitions ....................................................................................................................... 1

1.3 Schedule of Events........................................................................................................... 1

1.4 Proposal Submittal ........................................................................................................... 2

1.5 Proposal Response Format............................................................................................... 3

PART II: SCOPE OF WORK/SERVICES.................................................................................... 5

2.1 Scope of Work/Services................................................................................................... 5

2.2 Period of Agreement ........................................................................................................ 9

2.3 Price Schedule................................................................................................................ 10

2.4 Deliverables ................................................................................................................... 10

2.5 Location ......................................................................................................................... 10

PART III: EVALUATION .......................................................................................................... 10

PART IV: PERFORMANCE STANDARDS ............................................................................. 11

4.1 Performance Requirements............................................................................................ 11

4.2 Performance Measurement/Evaluation.......................................................................... 11

PART V: GENERAL PROVISIONS .......................................................................................... 11

5.1 Legibility/Clarity ........................................................................................................... 11

5.2 Confidential Information, Trade Secrets, and Proprietary Information......................... 11

5.3 Proposal Clarifications Prior to Submittal ..................................................................... 13

5.3.1 Pre-proposal Conference........................................................................................... 9

5.3.2 Proposer Inquiry Periods......................................................................................... 13

5.3.3 Blackout Period........................................................................................................10

5.4 Errors and Omissions in Proposal.................................................................................. 10

5.5 Performance Bond ......................................................................................................... 15

5.6 Changes, Addenda, Withdrawals ................................................................................... 15

5.7 Withdrawal of Proposal ................................................................................................. 15

5.8 Material in the RFP ........................................................................................................ 15

5.9 Waiver of Administrative Informalities......................................................................... 11

5.10 Proposal Rejection ......................................................................................................... 11

5.11 Ownership of Proposal................................................................................................... 11

5.12 Cost of Offer Preparation............................................................................................... 12

5.13 Non-negotiable Contract Terms..................................................................................... 16

5.14 Taxes .............................................................................................................................. 16

5.15 Proposal Validity ........................................................................................................... 16

5.16 Prime Provider Responsibilities..................................................................................... 16

5.17 Use of SubProviders ...................................................................................................... 16

5.18 Written or Oral Discussions/Presentations .................................................................... 17

5.19 Acceptance of Proposal Content.................................................................................... 17

5.20 Evaluation and Selection ............................................................................................... 17

5.21 Contract Negotiations .................................................................................................... 14

5.22 Contract Award and Execution...................................................................................... 18

5.23 Acknowledgment and Waiver of Protest Rights............................................................ 18

Version 2025.1

5.24 Notice of Intent to Award .............................................................................................. 15

5.25 Insurance Requirements................................................................................................. 19

5.26 SubProvider Insurance ................................................................................................... 19

5.27 Indemnification and Limitation of Liability .................................................................. 19

5.27.1 Duty to Defend ...................................................................................................... 15

5.27.2 Provider Liability .................................................................................................. 15

5.27.3 Force Majeure ................................................................................................................. 16

5.27.4 Indemnification ..................................................................................................... 16

5.27.5 Intellectual Property Indemnification ....................................................... 16

5.28 Fidelity Bond Requirements .......................................................................................... 17

5.29 Payment ......................................................................................................................... 17

5.29.1 Payment for Services .............................................................................................. 17

5.30 Termination.................................................................................................................... 17

5.30.1 Termination of the Contract for Cause ................................................................... 17

5.30.2 Termination of the Contract for Convenience ........................................................ 21

5.30.3 Termination for Non-Appropriation of Funds ........................................................ 22

5.30.4 Default of Provider..................................................................................................18

5.31 Assignment .................................................................................................................... 22

5.32 No Guarantee of Quantities ........................................................................................... 22

5.33 Audit of Records ............................................................................................................ 22

5.34 Civil Rights Compliance................................................................................................ 23

5.35 Record Retention ........................................................................................................... 19

5.36 Record Ownership ......................................................................................................... 19

5.37 Content of Contract/ Order of Precedence..................................................................... 19

5.38 Contract Changes ........................................................................................................... 19

5.39 Substitution of Personnel ............................................................................................... 20

5.40 Governing Law .............................................................................................................. 20

5.41 Anti-Kickback Clause .................................................................................................... 20

5.42 Clean Air Act ................................................................................................................. 20

5.43 Energy Policy and Conservation Act............................................................................. 20

5.44 Clean Water Act............................................................................................................. 24

5.45 Anti-Lobbying and Debarment Act ............................................................................... 25

5.46 Veteran Initiative and Hudson Initiative Program..........................................................22

Attachment “A” – Pricing Sheet and Building A, B, C, and D Floor Plans

Attachment “B” – Sample Contract

Attachment “C” – Acknowledgment and Waiver

Attachment “D” – Insurance Requirements

Attachment “E” – Affidavits

Attachment “F-1” – Sample Scoring Matrix

Attachment “F-2” – Vendor Scoring Matrix

Attachment “G” – Sample Corporate Resolution

Attachment “H” – Sample Certificate of Insurance

Version 2025.1

REQUEST FOR PROPOSAL

FOR

ST. TAMMANY PARISH JAIL JANITORIAL

PART I: OVERVIEW

1.1 Background/Purpose

The purpose of this Request for Proposal (RFP) is to obtain proposals from qualified Proposers

who are interested in providing janitorial services to the St. Tammany Parish Jail Complex located

at 1200 Champagne Street, Covington, LA 70433. Submittal of a proposal does not create any

right or expectation to a contract with the Parish.

1.2 Definitions

A. Shall – The term “shall” denotes mandatory requirements.

B. Must - The term “must” denotes mandatory requirements.

C. May - The term “may” denotes an advisory or permissible action.

D. Should – The term “should” denotes a desirable action.

E. Provider – A Proposer who contracts with the Parish.

F. Parish - St. Tammany Parish Government.

G. Discussions- For the purposes of this RFP, a formal, structured means of conducting written

or oral communications/presentations with responsible Proposers who submit proposals in

response to this RFP.

H. RFP – Request for Proposal.

I. Proposer – Person or entity responding to this RFP.

J. Agreement – A contract between the Provider and the Parish.

K. Evaluation Committee – Committee established for the purposes of evaluating proposals

submitted in response to this RFP.

1.3 Schedule of Events

1. RFP Available

2. Pre-Proposal Conference (if required):*

Date

October 22, 2025

November 4, 2025

Time (CT)

8:00 AM

10:30 AM

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
923456-25-9-3	St Tammany Parish Jail Janitorial Original: 923456-25-9-3	10/22/2025	11/25/2025 2:00:00 PM CT

Department	Non State - St. Tammany Parish Government
Section	Purchasing
Dept Code	923456
Contact	Shawn Hoover
Address	21454 Koop Dr Suite 2F Mandeville, LA 70471
Phone	985-898-2520
Fax	985-898-5227
Email	sdhoover@stpgov.org

St Tammany Parish Jail Janitorial

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