Purchase of Admissions Campus Visit Sticker Postcards

Location:	Louisiana
Posted:	Feb 25, 2026
Due:	Mar 18, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	71 - Furniture
Solicitation No:	50012-643-26
Publication URL:	To access bid details, please log in.

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INVITATION TO BID

DO NOT SHIP BASED UPON THIS BID

Bid Number: 50012-643-26

Bid Title:

Return this SIGNED form to:

Louisiana Tech University

Oﬃce of Purchasing

PO Box 3157

208 Keeny Circle, RM 408

Ruston, Louisiana 71272

Purchase of Admissions Campus Visit Sticker Postcard Blanket Bid

Bid Schedule:

Pre-Bid Conference:

N/A

Bid Submission Deadline / Opening:

March 18, 2026 @ 2:00 PM

Bidder agrees to comply with all

conditions below and attached to this

request.

Prices are to be complete and the

FOB point is to be Louisiana Tech

University unless otherwise speciﬁed.

Bidder Information: (Bidder to provide all required information)

(Full Company Name)

(Full Street or Mailing Address)

(City)

(State)

(Zip)

(Phone)

(Email)

(Fax)

(Company Quote Number if Applicable)

PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE

FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID

Typed or Printed Name / Title

Authorized Signature

The Louisiana Tech University Oﬃce of Purchasing is seeking SEALED BIDS for the following:

Purchase of Admissions Campus Visit Sticker Postcard Blanket Bid

* No bid bond is required for this solicitation *

** Prices are to remain ﬁrm from March 19, 2026 to June 30, 2026. This solicitation also includes the ability to renew the agreement for two

(2) additional one (1) year periods if both parties agree. **

**See Attached Bid Speciﬁcations for additional details**

ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.

The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech

University is not responsible for any delays caused by the bidder’s chosen means of delivery.

For questions regarding speciﬁcations, please contact the Oﬃce of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that

the above bid number appears on all communications.

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this

request may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing

and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations

listed for any items.

PUR2526028 Rev. 06/12/2025

The Louisiana Tech University Oﬃce of Purchasing is now accepting Sealed Bid solicitations for the Purchase of Admissions

Campus Visit Sticker Postcard Blanket Bid. This solicitation will result in the issuance of a blanket purchase order covering

the time period March 19, 2026 to June 30, 2026.

The Campus Visit Sticker Postcard shall meet the following speciﬁcations:

- Postcard with adhesive stickers on one side

- Postcard printed on 3.4” mil white vinyl with special removable adhesive with 10 pt C2S tag printed 4/4 with raised

spot UV on custom kiss-cut stickers

- Postcard ﬁnished size is 6” x 9” and shall meet speciﬁcations as a mailable sticker postcard

The Awarded Vendor shall mail the postcards using information provided by the University in Excel format. The University

shall expect the Awarded Vendor to make 1-2 mail-outs between May 1, 2026 and June 30, 2026. The total mailings shall

not exceed the requested amounts below in Options 1-5 of Item #1. The Awarded Vendor shall print the name and

addresses on the postcards and mail the cards. The Awarded Vendor shall utilize their own mailing permit.

Vendors shall include the cost of postage as part of their per unit pricing bid. Vendor shall not include a separate line on

this bid form for postage. The Awarded Vendor shall not bill the University for any postage or mailing charges separately.

Vendors shall submit a sample sticker postcard (Louisiana Tech University branding is not required) along with the

completed and signed bid. Failure to provide the required sample will cause the vendor’s bid to be deemed as non-

responsive.

Vendors shall submit per unit pricing on all options listed. Failure to provide per unit pricing on all options will cause the

vendor’s bid to be deemed as non-responsive. The award of this solicitation shall be based upon the lowest total per unit

pricing for options listed. The University shall utilize the option that is its best interest at the time of order. Any postcards

not mailed shall be delivered to the University at the Awarded Vendor’s expense if pickup or delivery in the Ruston,

Louisiana area is not available.

The University reserves the right to reject any and all items or bids. The University further waives any informalities in the

bidding process. The University shall award this solicitation to a single vendor.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person

submitting the quotation and pricing on the Schedule of Items page. Bid received without this information shall be

deemed as non-responsive. Vendors are encouraged to include their own quote for an explanation of your proposed

items, BUT this vendor quote shall not be a substitute for this completed Invitation to Bid Form.

PUR2526028 Rev. 06/12/2025

Schedule of Items

page 3

Bid Number: 50012-643-26

Bid Title: Purchase of Admissions Campus Visit Sticker Postcard Blanket Bid

IMPORTANT: If bidding other than requested brand and product number (or style), enclose suﬃcient literature to determine compliance with speciﬁcations. Failure to comply with this request

may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the speciﬁcations are for the purpose of describing and

establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the speciﬁcations listed for

any items.

Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids

received without this information shall be deemed as non-responsive.

Item Description

1 Admissions Campus Visit Sticker Postcards (as per speciﬁcations listed above including postage)

Option #1

Option #2

Option #3

Option #4

Option #5

Quantity

Unit Price Total Price

15000 ea

30000 ea

60000 ea

75000 ea

90000 ea

PUR2526028 Rev. 06/12/2025

Louisiana Tech University

Division of Finance

Office of Purchasing

THIS IS A REQUEST FOR A SEALED BID

INSTRUCTIONS TO BIDDERS

1. Read the entire bid, including all terms and conditions and specifications.

2. Louisiana Tech University is not liable for any cost incurred by the bidders prior to execution of a contract and the

issuance of a purchase order. Any bidder who ships or otherwise expends time or money prior to award as defined

does so at the bidder’s own risk.

3. All bid prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit prices

should be initialed by the bidder. If the bidder needs to submit a change, question, exception, or modification to any

aspect of the bid specifications, terms, conditions, or bidder instructions, must do so in written form submitted to the

Louisiana Tech University Office of Purchasing prior to the bid opening date. All responses and/or addenda will be

officially submitted by the Louisiana Tech University Office of Purchasing 72 (seventy-two) business hours before

the bid opening date. Business hours is defined as University operating hours while the University is open. Unless

received as specified above, all bid information will remain unchanged.

4. This bid is to be manually signed in ink.

5. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Destination, unless otherwise provided in the

solicitation. Bids requiring deposits, “payment in advance” or “C.O.D” may be rejected. Payment is to be made

within 30 days after receipt of properly executed invoice or delivery, whichever is later.

6. Amount of bid bond required: every bid submitted for in excess of fifty thousand dollars shall be accompanied by a

bid bond guaranteed by a surety company qualified to do business in the state of Louisiana. The bid bond shall be

for five percent of the official bid amount.

7. To assure consideration of your bid, all bids and addenda should be returned in an envelope or package clearly

marked with the bid opening date and the bid number; or submitted in the special envelope, if furnished for that

purpose. The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to

our physical location. The University is not responsible for any delays caused by the bidder’s chosen means of

delivery. Bidder is solely responsible for the timely delivery of its bid. Bids received after the due date and time will

not be considered.

8. Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to L.R.S.

39:1551-1736; Purchasing rules and regulations; executive orders; standard terms and conditions; special

conditions; and specifications listed in this solicitation.

9. Important: By signing the bid, the bidder certifies compliance with all instructions to bidders, terms conditions and

specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed

in ink by a person authorized to bind the vendor (see no. 27). All bid information shall be in ink or typewritten.

10. Address all inquiries and correspondence to the Louisiana Tech University Office of Purchasing at the address and

telephone number listed herein.

PUR2526028 Rev. 06/12/2025

11. Bid forms: All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms

provided, and properly signed (see no. 27). Bids submitted in the following manner will not be accepted:

A. Bid contains no signature indicating intent to be bound;

B. Bid sent by facsimile equipment;

C. Bid filled out in pencil; and

D. Bid not submitted on the designated bid forms.

12. Bids must be received at the address specified in the solicitation prior to bid opening time in order to be considered.

13. Standards of quality – Any product or service bid shall conform to all applicable federal, state, and local laws and

regulations, and the specifications contained in the solicitation. If bidding other than the requested brand or product

number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with

this request may eliminate your bid from consideration. Unless otherwise specified in the solicitation document, any

manufacturer’s name, trade name, brand name, or catalog number used in the specification is for the purpose of

describing the standard of quality, performance, and characteristics desired; and is not intended to limit or restrict

competition. Bidder must specify the brand and model name of the product offered in the bid. Bids not specifying

brand and model number shall be considered as offering the exact product specified in the solicitation. See bid

document for full requirements.

14. New Products: Unless specifically called for in the solicitation documents, all products for purchase must be new,

never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular

product will be considered for purchase unless otherwise specified in the solicitation documents. The manufacturer’s

standard warranty will apply unless otherwise stated in the solicitation.

15. Louisiana Tech University reserves the right to award items separately, grouped or on an all-or-none basis and to

reject any or all bids and waive any informalities.

16. This agreement is non-exclusive and shall not in any way preclude Louisiana Tech University from entering into

similar agreements and/or arrangements with other vendors or from acquiring similar, equal, or like goods and/or

services from other entities or sources.

17. Bid opening: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract

award will be given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after

bid opening. Information pertaining to completed files may be secured by visiting the Louisiana Tech University

Purchasing Office during normal working hours. Written bid tabulations will not be furnished prior to 72 hours.

18. Prices: Unless otherwise specified by Louisiana Tech University in the solicitation, bid prices must be complete,

including transportation prepaid by bidder to destination and firm for acceptance for a minimum of 30 days. If

accepted, prices must be firm for the contractual period.

19. Taxes: Vendor is responsible for including all applicable taxes, fees, and tariffs in the bid price. Louisiana Tech

University is exempt from all Louisiana state and local sales and use taxes. By accepting an award, resident and

non-resident firms acknowledge their responsibility for the payment of all taxes duly accessed by the State of

Louisiana and its political subdivisions for which they are liable, including but not limited to: franchise taxes, privilege

taxes, sales taxes, use taxes, ad valorem taxes, etc.

20. Contract renewals: In the event that bid specifications include a renewal option, a term contract may be extended

for two additional 12-month periods at the same prices, terms, and conditions upon mutual agreement of the State

of Louisiana agency and the contractor. In such cases, the total contract term cannot exceed 36 months.

PUR2526028 Rev. 06/12/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
50012-643-26	Purchase of Admissions Campus Visit Sticker Postcards Original: 50012-643-26	02/25/2026	03/18/2026 2:00:00 PM CT

Department	++ University - Louisiana Tech University
Section	Purchasing Department
Dept Code	50012
Contact	Melissa Hughes
Address	P.O. Box 3157 408 Keeny Hall Ruston, LA 71272
Phone	318-257-4205
Fax	318-257-3772
Email	mhughes@latech.edu