Annual Return Line Cleaning (Three (3) Year Multiyear Contract)

DEKALB FIRST LSBE INFORMATION
WITH EXHIBIT A
SCHEDULE OF LOCAL SMALL BUSINESS ENTERPRISE PARTICIPATION
OPPORTUNITY TRACKING FORM
The Chief Executive Officer and the Board of Commissioners of DeKalb County believe that it is
important to encourage the participation of small and local businesses in the continuing business of
County government; and that the participation of these types of businesses in procurement will
strengthen the overall economic fabric of DeKalb County, contribute to the County's economy and tax
base, and provide employment to local residents. Therefore, the Chief Executive Officer and the Board of
Commissioners have made the success of local small businesses a permanent goal of DeKalb County by
implementing the DeKalb First Local Small Business Enterprise Ordinance.
PROVISIONS OF DEKALB FIRST LOCAL SMALL BUSINESS ENTERPRISE (LSBE)
ORDINANCE
Percentage of LSBE Participation Required
20% of Total Award
Certification Designation Request For Proposals
(RFP)
LSBE Within DeKalb Ten (10) Preference
(LSBE-DeKalb) Points
LSBE Outside DeKalb Five (5) Preference Points
(LSBE-MSA)
Demonstrated GFE Two (2) Preference Points
Certified Local Small Business Enterprises (LSBEs) located within DeKalb County and prime
contractors utilizing LSBEs that are locally-based inside DeKalb County shall receive ten (10) points in
the initial evaluation of their response to any Request for Proposal. Certified LSBEs located outside of
DeKalb County but within the nine (9) County Metropolitan Statistical Area (MSA) consisting of
Cherokee, Clayton, Cobb, Douglas, Fayette, Fulton, Gwinnett, Henry and Rockdale Counties shall
receive five (5) points in the initial evaluation of their response to any Request for Proposal. Prime
Contractors who demonstrate sufficient good faith efforts in accordance with the requirements of the
ordinance shall be granted two (2) points in their initial evaluation of responses to any Request for
Proposal. Pro-rated points shall be granted where a mixture of LSBE-DeKalb and LSBE MSA firms are
utilized. Utilization of each firm shall be based upon the terms of the qualified sealed solicitation.
Prime Contractor(s) deemed responsible and remains responsive to an Invitation to Bid (ITB) because
they are either a certified LSBE-DeKalb or LSBE-MSA firm or has obtained 20% participation of an
LSBE-DeKalb or LSBE-MSA firm, submits the lowest bid price shall be deemed the lowest, responsive
and responsible bidder.
Prime Contractor(s) deemed responsible and remains responsive to an Invitation to Bid (ITB) and
documented good faith efforts, submits a lower bid price than a Prime Contractor that achieved 20%
LSBE participation, or otherwise required benchmark, then the Prime Contractor who actually met the
benchmark will be given the opportunity to match the lowest bid price of the Prime Contractor who only
made good faith efforts. Prime Contractor(s) who choose not to match the lowest bid price, then the
Revised 02/19/2021 P&C

Prime Contractor who made the good faith efforts will be deemed the lowest, responsive and responsible
bidder.
For all qualified sealed solicitations, the Director of Purchasing and Contracting, DeKalb County
Government, shall determine if the bidder/proposer has included written documentation showing that at
least twenty percent (20%) of the total contract award will be performed by a certified LSBE. This
written documentation shall be in the form of a notarized Schedule of LSBE Participation (Attached
hereto as "Exhibit A".) For all contracts, a signed letter of intent from all certified LSBEs describing the
work, material, equipment and/or services to be performed or provided by the LSBE(s) and the agreed
upon percentage shall be due with the bid or proposal documents and included with "Exhibit A". The
certified vendor list establishes the group of Certified LSBE's from which the bidder/proposer must
solicit subcontractors for LSBE participation. This list can be found on our website
https://www.dekalbcountyga.gov/purchasing or obtained from the Special Projects LSBE Program team.
Prime Contractors failing to meet the LSBE benchmark must document and demonstrate Good Faith
Efforts in accordance with the attached "Checklist for Good Faith Efforts" portion of "Exhibit A." The
notarized Schedule of LSBE Participation shall be due and submitted with each bid or proposal. Failure
to achieve the LSBE benchmark or demonstrate good faith efforts shall result in a bid or proposal being
rejected. Prime Contractors that fail to attend the mandatory LSBE meeting in person or via video
conference shall mean that the Prime Contractor has not demonstrated sufficient good faith efforts and its
bid or proposal if submitted, shall be deemed non-responsive without any further review.
Upon award, Prime Contractors are required to submit a report detailing LSBE Sub-Contractor usage
with each request for payment and not less than on a monthly basis. Prime Contractors shall ensure that
all LSBE sub-contractors have been paid within seven (7) days of the Prime's receipt of payment from
the County. Failure to provide requested reports/documentation shall constitute a material breach of
contract, entitling the County to terminate the Contract for default or pursue other remedies. LSBE
sub-contractors must confirm payments received from the Prime(s) for each County contract they
participate in.
For eligible bids/proposals valued over $5,000,000.00, the Mentor-Protege provision of the Ordinance
shall apply. Prime Contractors must agree to become mentors and take on an LSBE protege in an effort to
enhance the potential of future LSBEs. Qualifying projects shall be performed by both Mentor and
Protege through a subcontract between both parties. This requirement is in addition to all other applicable
sections of the DeKalb First Ordinance. Please review the ordinance, section 2-214 or contact the LSBE
Program Representative for detailed information regarding this initiative.
Revised 02/19/2021 P&C