Holladay Sidewalk Repair Project

DOCUMENT 00 11 16
INVITATION TO BID
PART 1 - GENERAL
1.1 CONSTRUCTION CONTRACT
A. Bidders are invited to bid on the Construction Contract known as 2026-27
Holladay Sidewalk Repair Project 2026-27.
1. The City will select up to two contractors for the work.
B. The location of the work is: Holladay, Utah
C. The Work generally includes, but is not limited to, the following: Remove and
replace concrete sidewalk.
1.2 QUESTIONS & ANSWERS
A. Email questions to Jared Bunch, P.E., Project Engineer at
jbunch@holladayUT.gov
B. All questions to be submitted by 5:00 p.m. Monday, September 21, 2026.
1.3 PRE-BID INFORMATION MEETING
A. No pre-bid meeting will be held for this project.
1.4 BIDS
A. Bids will be received until 2:00 p.m. Thursday, September 24, 2026, by email.
Bids are to be emailed to engineer@holladayut.gov with the title "2026-27
Holladay Sidewalk Repair Project Bid". Bids received after 2:00 p.m., as
conclusively established by the clock at the Bid opening location, will not be
accepted.
B. Submit all documents listed in Document 00 21 13 Instructions to Bidders,
Section 2.5.
1.5 BASIS OF BIDS
A. Bids shall be on a Unit Price basis. Unsealed or segregated Bids will not be
accepted.
B. Bids shall be evaluated based on the lowest bid amount that meet the minimum
qualifications and have favorable references. Contractor must also meet the
minimum requirements in Document 00 21 13 Instruction to Bidders, Part 3
Invitation to Bid
00 11 16 - 1

1.6 CONTRACT TIME
A. The Work will be for the fiscal year of 2026-27. All work is to be completed before
June 30, 2027.
B. The City may allow a 1-year contract extension for the 2027-28 fiscal year, with a
maximum of a 5% increase in unit prices.
1.7 BONDS
A. No Bonds are required.
1.8 RIGHT TO REJECT BIDS
A. City of Holladay reserves the right to reject any or all bids or to waive any
informality or technicality in any bid if deemed to be in the best interest of City of
Holladay.
1.9 GOVERNING LAWS AND REGULATIONS
A. This project is not federally funded and does not require the payment of specific
wage rates. Payroll submittal will not be required.
B. Bidders on this Work will be subject to the applicable provisions of all federal
rules, laws and regulations or orders.
END OF DOCUMENT
Invitation to Bid
00 11 16 - 1

DOCUMENT 00 21 13
INSTRUCTIONS TO BIDDERS
PART 1 GENERAL
1.1 DEFINED TERMS
A. Terms used in the Bid Documents that are defined in Article 1.1 of the General
Conditions will have the meanings indicated in the General Conditions.
B. General Conditions: as published in Document 00 72 00 in the current edition of
the Manual of Standard Specifications by the Utah Chapter of the American
Public Works Association.
1.2 COPIES OF BID DOCUMENTS
A. Bidders must use complete sets of Bid Documents in preparing Bids. OWNER
and ENGINEER assume no responsibility for errors or misinterpretations
resulting from the use of incomplete sets of Bid Documents.
B. Bid Documents are made available to bidders only for the purpose of obtaining
Bids on the Work. No license or grant for any other use is given.
C. Bidding Document copyrights shall remain with the OWNER.
D. All provisions of the current edition of the Manual of Standard Specifications and
Manual of Standard Plans published by the Utah Chapter of the American Public
Works Association that are applicable to the Work are hereby made a part of the
Contract Documents by reference. The publications may be downloaded from
the LTAP Center at https://utah.apwa.org/education/utah-standard-plans-
specifications/.
1.3 PRE-BID COMMUNICATION
A. All communications must be made in writing as instructed in Document 00 11
16 Invitation to Bid.
1.4 PHYSICAL CONDITIONS
A. In General: Prior to submitting a Bid, each Bidder is responsible to review all
available explorations, tests and data concerning surface conditions,
subsurface conditions and Underground Facilities at or contiguous to the site, or
otherwise, which may affect cost, progress, performance or furnishing of the
Instructions to Bidders
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Work in accordance with the time, price and other terms and conditions of the
Contract Documents.
B. Additional Explorations and Tests: If feasible as determined by OWNER, the
OWNER will provide each Bidder access to the site to conduct any explorations
and tests as each Bidder deems necessary for submission of a Bid. Bidder shall
obtain permits, fill all holes, clean up and restore the site to its former condition
upon completion of such explorations. By requesting such an exploration or
test, Bidder agrees to release, indemnify, defend, and save the OWNER harmless
from all costs damages and liabilities an any kind whatsoever, including
reasonable attorneys' fees, that may arise in connection with or as a result of the
performance of such explorations or tests.
1.5 COMPENSATION AND QUANTITIES
A. In General: The bid price for any lump sum or unit price contract includes all
labor, materials, and incidental work to fully complete the Work in a satisfactory
manner under the terms of the Contract Documents. Bidders are responsible to
inform themselves of the character of the Work to be performed.
B. Lump Sum Work: If the Work is to be paid for on a lump sum basis, the lump
sum will be the only sum paid.
C. Unit Price Work: If any portion of the Work is to be paid for on a unit price basis,
payment will cover only work actually performed and materials actually supplied
at the unit prices bid and on the terms set forth in the Contract Documents,
irrespective of any quantity approximations in the Bid Documents. Any quantity
approximations in the Bid Documents are stated as a basis for determining bids,
and they do not fix the amount of Work to be done or materials to be furnished.
Stated quantities are estimates for the purpose of doing the class of work
required. Actual quantities will vary. The OWNER may deviate in either direction
from any indicated quantities. The Bidder shall have no claim for any variation in
quantity, except to the extent permitted in the General Conditions.
1.6 EXAMINATION OF SITE AND CONTRACT DOCUMENTS
A. In General: The OWNER shall not be bound by any statements, representations,
conclusions, or assumptions made by any party, whether oral or written, except
for written statements that are issued in an Addendum.
B. Access: The Contract Documents designate the site for performance of the
Work. Bidder is responsible to investigate the site and understand all access
requirements. All additional off site lands and access thereto required for
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temporary construction facilities or storage of materials and equipment are to
be provided by Bidder.
C. Contract Documents: The submission of a Bid will constitute an incontrovertible
representation by Bidder that Bidder has complied with every requirement of this
Article 1.4; that without exception the Bid is premised upon performing and
furnishing the Work required by the Contract Documents; and that the Contract
Documents are sufficient in scope and detail to indicate and convey
understanding of all terms and conditions for performance and furnishing of the
Work.
D. Bidder's Obligations: In addition to Bidder's other responsibilities and
obligations in connection with submitting a Bid, it is the responsibility of the
Bidder before submitting a Bid, to:
1. Examine the Contract Documents thoroughly;
2. Visit the site to become familiar with local conditions that may affect cost,
progress, performance or furnishing of the Work;
3. Investigate all applicable construction and labor conditions, quantities, and
the character of the Work as they affect cost, progress, performance, or
furnishing of the Work;
4. Consider federal, state and local Laws and Regulations that may affect cost,
progress, performance or furnishing of the Work;
5. Study and carefully correlate Bidder's observations with the Contract
Documents;
6. Review all available explorations and data concerning surface and
subsurface conditions as set forth in Section 1.4 above; and
7. Identify and notify ENGINEER in writing in the manner set forth in article 2.1
below of all specific conflicts, omissions, errors, or discrepancies in the
Contract Documents, or if Bidder doubts their meanings.
The failure or omission of any Bidder to take any of the foregoing actions shall
not in any way relieve Bidder of its Bid, or its obligation to furnish all material,
equipment, labor and services necessary to carry out the provisions of the
Contract Documents and to complete the contemplated Work for the
consideration set forth in its Bid. Submission of a Bid shall constitute prima
facie evidence of compliance with these instructions.
E. Deviations from the Terms of the Contract Documents: OWNER will not accept
any deviations whatsoever from the printed terms of the Agreement and the
Contract Documents, except by Addendum or Change Order.
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1.7 EFFECT OF SUBMITTING BID.
A. Bidders are responsible to carefully examine the Contract Documents, visit the
site, and fully inform themselves so as to include in the Bid a sum to cover the
cost of all items. Bidder's failure or omission to receive or examine any form,
instrument, addendum or other document, visit the site and become acquainted
with existing conditions, or attend any pre-Bid Conference, shall in no way
relieve Bidder from any obligations with respect to Bidder's Bid or the
Construction Contract.
B. By submitting a Bid, Bidder represents that Bidder has complied with all
requirements of the Bid Documents; that the Bid is premised on properly
performing and furnishing the Work required by the Contract Documents within
the times specified; that the Bidder is informed of the conditions to be
encountered and the character, quality and quantities of the Work; and that the
Bidder believes the Contract Documents are sufficient in scope and detail to
indicate and convey understanding of all terms and conditions for performance
and furnishing of the Work.
C. Submission of a Bid constitutes a promise that the Bidder will enter the Contract
Documents in the form presented in the Contract Documents. Bidders should
carefully examine all Contract Documents, including the required Bonds and
insurance to be provided by the Bidder.
1. The Performance Bond is a guarantee of faithful performance of the
requirements of the Contract Documents, including all applicable
warranties. The Payment Bond is a guarantee of payment of all labor,
materials, or supplies used directly or indirectly in the prosecution of the
Work provided in the Construction Documents.
2. The sum of the Performance Bond and the Payment Bond shall be increased
or decreased during the course of the Work in the event that Contract
Modifications, Change Orders or Addenda increase or decrease the total
contract price. The sum of each bond shall be in an amount equal to the
completed contract price at the completion of the Work.
3. OWNER does not provide any release of Performance Bonds or Payment
Bonds. The bonds are in effect throughout all periods during which a suit
may be brought under the provisions of applicable law.
D. By submitting a Bid, Bidder represents that the matters stated therein are true
and correct.
Instructions to Bidders
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PART 2 - BIDDING PROCEDURES
2.1 INTERPRETATIONS AND ADDENDA
A. All requests for interpretation of the Contract Documents shall be made in
writing and delivered to the ENGINEER vie email no later than seven (7) calendar
days prior to opening of Bids. In the ENGINEER's discretion, ENGINEER will send
the written interpretation to all persons receiving a set of Bid Documents in the
form of an Addendum. If the ENGINEER does not respond to a Bidder's request
for interpretation the Bidder shall comply with the intent and terms of the
Contract Documents.
B. No oral interpretations shall be made to any Bidder. The OWNER shall not be
responsible for or bound by any statements, interpretations, explanations,
representations, conclusions or assumptions made by any party, whether oral or
written, except for written statements that are issued in an Addendum by the
ENGINEER to all prospective bidders.
C. Each statement made in an Addendum is part of the Contract Documents at the
location designated in the Addendum. A statement issued in an Addendum
shall have the effect of modifying a portion of the Bid Documents when the
statement in the Addendum specifies a particular section, paragraph or text and
states that it is to be so modified. Only the specified section, paragraph or text
shall be so modified, and all other portions of the Bid Documents shall remain if
effect.
D. Bidders shall sign to acknowledge their receipt of all Addenda issued. Bidders
shall also acknowledge receipt of all Addenda in the space provided in the Bid.
E. Except to postpone the Bid opening, no Addenda shall be issued within 48 hours
of the Bid opening.
F. 2.2 EQUIPMENT AND MATERIAL OPTIONS PRIOR TO BID OPENING
A. If a Bidder or Supplier wishes to supply a product other than that identified in the
Contract Documents, said Bidder or Supplier shall submit a written request for
approval to the ENGINEER at least ten (10) calendar days prior to the date set for
opening of bids.
B. The procedure for submission of any such product option shall be as set forth in
Article 6.4 of the General Conditions. It is the sole responsibility of the Bidder or
Supplier to submit complete descriptive and technical information so that
ENGINEER can make a proper appraisal.
C. ENGINEER's failure to act upon such a request within five (5) days after receipt
shall be deemed a denial thereof.
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D. Any such approval is at the sole discretion of the ENGINEER and will be in the
form of an Addendum issued to all Bidder's holding Bid Documents indicating
that the additional equipment or materials are approved as equal to those
specified for the Project.
E. The Construction Contract, if awarded, will be on the basis of materials and
equipment specified in the Drawings and Specifications and any changes
permitted in any Addenda.
2.3 COMPLETING BID DOCUMENTS
A. The General Conditions identify all forms comprising the Bid Documents.
Additional copies may be obtained from the ENGINEER. The Bidder shall make
no stipulations or alterations on the Bid forms. The Bidder must use and execute
only the Bid form and Bid Schedules bound in the Contract Documents. The
complete Contract Documents (excluding the Drawings) should be submitted as
the Bidder's Bid, and Bidder shall complete and submit all forms included in the
Bid Form, Document No. 00 41 00.
B. The Bidder must fill in all items in the Bid form in ink or electronically. If
applicable, furnish both the unit and total costs for each item. The total Bid
price is the full price for the performance of all Work under the Contract
Documents. Bidder shall initial in ink any corrections, interlineations,
alterations, or erasures made by the Bidder on Bidder's entries in the Bid
Documents.
C. Any work or material which is specified in the Contract Documents or which is
necessary because of the nature of the Work, but which is not listed separately
in the Bid Schedule shall not be measured or paid for separately. The cost of
such work or material shall be considered as included in the Contract Price.
D. Bids by corporations must be executed in the corporate name by a corporate
officer authorized to sign, and must be properly attested to as an official act of
the corporation. At the OWNER's request, authority to sign shall be submitted.
E. Bids by partnerships or joint ventures must be executed in the partnership or
joint venture name and signed by a partner or joint venture whose title and
official address must be shown. If a partnership or joint venture is the low
bidder, the partnership or joint venture must also submit evidence to the
OWNER of the responsibility of the partnership or joint venture as a bidder in the
manner directed by the ENGINEER.
F. Where the Bidder is wholly owned subsidiary of another company, the Bid must
so state, and the owner or parent corporation also must agree to sign and be
bound with the Bidder.
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