FCI Phoenix FY26 QTR 2 Subsistence

U.S. Department of Justice

Federal Bureau of Prisons

Field Acquisition Office

On Behalf Of

Federal Correctional Institute, Phoenix

November 18, 2025

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in

accordance with part 12. This announcement constitutes the only solicitation. Offers are being

requested and a separate written solicitation will not be issued.

Solicitation number 15B60826Q00000001 is issued as a request for quotation (RFQ), for subsistence

requirement.

This acquisition is set-aside for small business concerns. The NAICS for this requirement is 311999 with

a small business size of 700 employees.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses

may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if

applicable).

See attached requirements worksheets for a full description of items, quantities and units of measures

for all the subsistence requirement.

(iii) Description of requirements for the items to be acquired, including documentation supporting any

brand name descriptions (see 12.102).

See attached requirements worksheets for a full description of items, quantities and units of measures

for all the subsistence requirement.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

Dates of delivery will be 30 days After Receipt of Order (ARO).

Delivery will be Freight on Board.

Delivery address will be:

FCI Phoenix

37900 N 45th AVE

Phoenix, AZ 85086

(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)).

The following provisions are appliable:

• 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

• Evaluation of Quotes: Awards will be awarded on a line item basis.

Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements

and is determined to provide the best value to the Government, considering the evaluation

factors outlined below.

(1) Price

(2) Past Performance

• Timeliness of Deliveries: The Offeror must demonstrate a consistent record of on-time

deliveries. Documented instances of late deliveries, including Contractor Performance

Assessment Reporting System (CPARS) evaluations and communications with other Contracting

Officers, will be reviewed.

• Order Accuracy and Completeness: The Offeror must show a track record of delivering

complete and accurate orders. Evidence of recurring issues such as missing or incorrect items—

supported by customer complaints, returns, or input from other Contracting Officers—will be

considered.

• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements—Representation (JAN 2017)

• 52.204-7 System for Award Management—Registration (DEVIATION NOV 2025)

• 52.225-2 Buy American Certificate

(vi) A list of contract clauses that apply to the acquisition (see 12.205(b)).

• 52.212-4, Terms and Conditions—Commercial Products and Commercial Services (DEVIATION

NOV 2025)

• 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

• 52.203-19 Prohibition on Requiring Internal Confidentiality Agreements (JAN 2017)

• 52.204-13 System for Award Management – Maintenance (DEVIATION NOV 2025)

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Debarred/Suspended

Contractors (DEVIATION NOV 2025)

• 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION NOV

2025)

• 52.219-6 Small Business Set-Aside (NOV 2020)

• 52.222-3 Convict Labor (JUNE 2003)

• 52.222-19 Child Labor—Cooperation with Authorities and Remedies(JAN 2025)

• 52.222-35 Equal Opportunity for Veterans (JUNE 2020)

FAR provisions and clauses utilize the Revolutionary FAR Overhaul Part 52 model deviation text

available at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaulpart-

52.

• 52.222-36 Equal Opportunity for Workers with Disabilities (JUNE 2020)

• 52.222-37 Employment Reports on Veterans (JUNE 2020)

• 52.222-50 Combating Trafficking in Persons (OCT 2025)

• 52.225-1 Buy American-Supplies

• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

• 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

• 52.232-36 Payment by Third Party

• 52.233-3 Protest After Award

• 52.233-4 Applicable Law for Breach of Contract Claim

• JAR 2852.212-4 Contract Terms and Conditions, Commercial Items

(vii) The date, time, and place for receipt of offer and point of contact.

The completed solicitation package must be returned no later than 8:00 a.m. Central Standard Time on

Monday, December 1, 2025.

Vendors shall submit quotes only to:

• Jacob J. Polk, Contracting Officer, Email: j3polk@bop.gov

and

• Kevin Mitterholzer, PPS, FCI Phoenix, Email: kmitterholzer@bop.gov

No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover

letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those

documents you will not receive a response.

Quotes MUST be good for 30 calendar days after close of the solicitation.

(viii) Any other additional information required by 5.101(c).

Any and all information will be posted to the General Services Administration, SAM.Gov website:

www.sam.gov. All future information about this acquisition, including amendments, awards and

cancellations will also be distributed through this site. Interested parties are responsible for monitoring

this site to ensure they have the most up-to-date information about this solicitation

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau

of Prisons.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed

Price (FFP) Purchase Order.

Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-

Fixed Price (FFP) Government Purchase Card transaction from the local food services department.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours

after the signed purchase order has been delivered to the contractor. Subsistence is a vital part of the

orderly running of the operation of a Federal Prison. In accordance with FAR 12.201-1 (b), this

contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to

require entities to complete representations based on provisions that are not included in this

solicitation. Contracting officers will rely on representations from offers based on provisions in the

solicitation. Entities are not required to, nor are they able to, update their entity registration to

remove these representations in SAM.”