IFB0218-26 Services for Cleaning and Set-ups for Events at Conference Center Grand Strand Campus

Solicitation Number: IFB0218-26
Date Issued: April 14, 2026
Procurement Officer: Toni Richardson
INVITATION FOR BID
Phone: 843-349-3680
E-Mail Address: Toni.richardson@hgtc.edu
DESCRIPTION: Services for Cleaning and Set-ups for Events at Conference Center on Grand Strand Campus
The Term "Offer" Means Your "Bid" or "Proposal"
SUBMIT OFFER BY (Opening Date/Time): May 19, 2026 at 3:00 P.M. (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: May 5, 2026 at 3:00 P.M. (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: (1) One
SUBMIT YOUR BID TO EITHER OF THE FOLLOWING ADDRESSES:
MAILING ADDRESS: PHYSICAL ADDRESS:
Horry Georgetown Technical College Horry Georgetown Technical College
Procurement Office, Procurement Office,
PO Box 261966 Bldg. 100, Room 120
Conway, SC 29528 2050 Hwy. 501 E., Conway, SC 29526
ALL BIDS MUST BE MAILED OR HAND DELIVERED TO EITHER ADDRESS ABOVE, IN A SEALED ENVELOPE MARKED WITH
SOLICITATION NAME AND NUMBER. No e-mails or faxes will be accepted.
CONFERENCE TYPE: In-Person Pre-Bid and Site Visit LOCATION:
DATE & TIME: April 30, 2026 at 2:00 P.M. HGTC Grand Strand Campus
950 Crabtree Lane
As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions Myrtle Beach, SC 29577
Conference & Business Center Building 600
AWARD & Award will be posted on May 26, 2026. The award, this solicitation, any amendments, and
AMENDMENTS any related notices will be posted at the following web address:
https://www.hgtc.edu/purchasing
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, you agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date.
NAME OF OFFEROR Any award issued will be issued to, and the contract will be formed
with, the entity identified as the Offeror. The entity named as the
offeror must be a single and distinct legal entity. Do not use the
name of a branch office or a division of a larger entity if the branch
(Full legal name of business submitting the offer) or division is not a separate legal entity, i.e., a separate corporation,
partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE TAXPAYER IDENTIFICATION NO.
(Person must be authorized to submit binding offer to contract on (See "Taxpayer Identification Number" provision)
behalf of Offeror.)
TITLE STATE VENDOR NO.
(Business title of person signing above) (Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME DATE SIGNED STATE OF INCORPORATION
(Printed name of person signing above) (If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
Sole Proprietorship Partnership Other_
Corporate entity (not tax-exempt) Corporation (tax-exempt) Government entity (federal, state, or local)
COVER PAGE (NOV. 2007)

PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office / NOTICE ADDRESS (Address to which all procurement and
principal place of business) contract related notices should be sent.) (See "Notice" clause)
Area Code - Number - Extension Facsimile
E-mail Address
PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Payment" clause) (See "Purchase Orders and "Contract Documents" clauses)
Payment Address same as Home Office Address Order Address same as Home Office Address
Payment Address same as Notice Address (check only Order Address same as Notice Address (check only one)
one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation"
Provision)
Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue Amendment No. Amendment Issue
Date Date Date Date
DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)
PROMPT PAYMENT
(See "Discount for
Prompt Payment"
clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly
rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors
selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A
summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST
BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT.
VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES.
THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING
THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A
PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4) &(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state
office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-
1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to
qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor
Preference (11-35-1524(D)).
____In-State Office Address same as Home Office Address
____In-State Office Address same as Notice Address (check only one)
PAGE TWO (SEP 2009) End of PAGE TWO

Table of Contents
SECTION I - SCOPE OF SOLICITATION
SECTION II - INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
SECTION II - INSTRUCTION TO OFFERORS - B. SPECIAL INSTRUCTIONS
SECTION III - SCOPE OF WORK/SPECIFICATIONS
SECTION IV - INFORMATION FOR OFFERORS TO SUBMIT INFORMATION
SECTION V - QUALIFICATIONS
SECTION VI - AWARD CRITERIA
SECTION VII - TERMS AND CONDITIONS
SECTION VII - TERMS AND CONDITIONS - B. SPECIAL
SECTION VIII - BIDDING SCHEDULE/PRICE-BUSINESS PROPOSAL
SECTION IX - ATTACHMENTS TO SOLICITATION
Page 3

I. SCOPE OF SOLICITATION
Horry-Georgetown Technical College seeks a source to provide cleaning and event services to include routine cleaning every
other week, set-up, tear-down and cleaning after events at the Conference Center located on the Grand Strand Campus
(Market Common) of the College. Contractor must have appropriate equipment and staff of at least 4 employees to achieve
the desired requirements as listed in this solicitation.
ACQUIRE SERVICES (JAN 2006)
The purpose of this solicitation is to acquire services complying with the description and/or specifications and conditions of this
solicitation. [01-1010-1]
MAXIMUM CONTRACT PERIOD -- ESTIMATED (JAN 2006)
Start date: July 1, 2026 End date: June 30, 2029 . Dates provided are estimates only. Any resulting contract will begin on the
date specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period".
[01-1040-1]
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT BE USED TO
CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS APPLY TO ALL PARTS
OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any other
legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance, price,
quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-35-310(5)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make changes
which the clause of the contract titled "Changes," if included herein, authorizes the Procurement Officer to order without the
consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors are
cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used interchangeably
with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror. See
bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an amendment,
or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
US or WE means the using governmental unit.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover Page
identifies the Using Governmental Unit as "Statewide Contract," either optional or mandatory, the phrase "Using Governmental
Unit" means any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to you pursuant
to the contract resulting from this solicitation. Reference the clauses titled "Purchase Orders" and "Statewide Contract."
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the Contractor to
fulfill the Contractor's obligations under the Contract.
[02-2A003-4]
AMENDMENTS TO SOLICITATION (JAN 2004)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following
web site for the issuance of Amendments: www.hgtc.edu/purchasing (b) Offerors shall acknowledge receipt of any amendment
to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space
provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received
the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-
2A005-1]
AUTHORIZED AGENT (FEB 2015)
All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically delegated in
Page 4

writing, the Procurement Officer is the only government official authorized to bind the government with regard to this procurement
or the resulting contract. [02-2A007-1]
AWARD NOTIFICATION (MAR 2024)
Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date
specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the contract resulting from
this Solicitation have a total or potential value more than one hundred thousand dollars, such notice will be sent electronically
to all Offerors responding to the Solicitation. Unless a written notice of intent to protest is timely filed pursuant to Section 11-35-
4210(1)(b) or the award is otherwise suspended or canceled, the award will be effective on the calendar day (including
weekends and holidays) immediately following the seventh business day after such notice is given. [02-2A010-3]
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)
By submitting Your Bid or Proposal, you are offering to enter into a contract with the Using Governmental Unit(s). Without
further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the
contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal
entity; "joint bids" are not allowed. [02-2A015-1]
BID ACCEPTANCE PERIOD (JAN 2004)
In order to withdraw Your Offer after the minimum period specified on the Cover Page, you must notify the Procurement Officer
in writing. [02-2A020-1]
BID IN ENGLISH & DOLLARS (JAN 2004)
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise permitted by
the Solicitation. [02-2A025-1]
AUTHORITY AS PROCUREMENT AGENT (DEC 2015)
The Procurement Officer is an employee of the Authority acting on behalf of the Using Governmental Unit(s) pursuant to the
Consolidated Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and the
Using Governmental Units(s). The Authority is not a party to such contracts, unless and to the extent that the Authority is a
using governmental unit and bears no liability for any party's losses arising out of or relating in any way to the contract. [02-
2A030-3]
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)
GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU
SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND OTHER
APPLICABLE LAWS. (a) By submitting an offer, the offeror certifies that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any
consultation, communication, or agreement with any other offeror or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other
offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a negotiated
solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for
the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid or proposal, and
that the signatory has not participated and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this
certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those principals have not
participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this certification [As used in
this subdivision (b)(2)(i), the term "principals" means the person(s) in the offeror's organization responsible for determining the
prices offered in this bid or proposal];
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not
participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs (a)(1) through
(a)(3) of this certification.
(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a signed
statement setting forth in detail the circumstances of the disclosure. [02-2A032-1]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004)
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any
state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against
them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of
Page 5

offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any
of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any
public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary
management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a
subsidiary, division, or business segment, and similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,
Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written explanation
regarding its inability to make the certification. The certification will be considered in connection with a review of the Offeror's
responsibility. Failure of the Offeror to furnish additional information as requested by the Procurement Officer may render the
Offeror non-responsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render,
in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when
making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification, in addition
to other remedies available to the State, the Procurement Officer may terminate the contract resulting from this solicitation for
default.[02-2A035-1]
CODE OF LAWS AVAILABLE (JAN 2006)
The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at:
http://www.scstatehouse.gov/code/statmast.php
The South Carolina Regulations are available at:
http://www.scstatehouse.gov/coderegs/statmast.php
[02-2A040-2]
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE (JUL 2023)
("OCI FAQ for Contractors" is available at www.procurement.sc.gov)
(a) You certify that, after reasonable inquiry, to the best of your knowledge and belief: (1) your offer identifies any services that
relate to either this solicitation or the work and that have already been performed by you, a proposed subcontractor, or an
affiliated business or consultant of either; and (2) there are no relevant facts or circumstances that may give rise to an actual or
potential organizational conflict of interest, as defined in S.C. Code Ann. Reg. 19-445.2127, or that your offer identifies and
explains any unfair competitive advantage you may have in competing for the proposed contract and any actual or potential
conflicts of interest that may arise from your participation in this competition or your receipt of an award.
(b) If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair competitive advantage or
an actual or potential conflict of interest, the State may withhold award. Before withholding award on these grounds, the State
will notify you of the concerns and provide a reasonable opportunity for you to respond. The State may consider efforts to avoid
or mitigate such concerns, including restrictions on future activities.
(c) The certification in paragraph (a) of this provision is a material representation of fact upon which the State will rely
when considering your offer for award. [02-2A047-3]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)
Any offer received after the Procurement Officer of the governmental body or his designee has declared that the time set for
opening has arrived, shall be rejected unless the offer has been delivered to the designated purchasing office or the governmental
body's mail room which services that purchasing office prior to the bid opening. [R.19-445.2070(H)] [02-2A050-1]
DRUG FREE WORK-PLACE CERTIFICATION (JAN 2004)
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable
provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.
[02-2A065-1]
DUTY TO INQUIRE (FEB 2015)
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in
compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an explanation
of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so will be at the
Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation shall be interpreted to
require the better quality or greater quantity of work and/or materials, unless otherwise directed by amendment. Offeror assumes
responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the State's attention. See clause entitled
"Questions from Offerors." [02-2A070-2]
Page 6

ETHICS CERTIFICATE (MAY 2008)
By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and will not, induce a person to
violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The following statutes require special
attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-705, regarding gifts to influence
action of public official; Section 8-13-720, regarding offering money for advice or assistance of public official; Sections 8-13-755
and 8-13-760, regarding restrictions on employment by former public official; Section
8-13-775, prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding recovery of
kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, r e g a r d i n g
restrictions on contributions by contractor to candidate who participated in awarding of contract. The state may rescind any
contract and recover all amounts expended as a result of any action taken in violation of this provision. If contractor participates,
directly or indirectly, in the evaluation or award of public contracts, including without limitation, change orders or task orders
regarding a public contract, contractor shall, if required by law to file such a statement, provide the statement required by Section
8-13-1150 to the procurement officer at the same time the law requires the statement to be filed. [02-2A075-2]
MULTIPLE OFFERS (MAR 2024)
Offerors may submit more than one Offer, provided that each Offer has significant differences other than price. Each separate
Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for Bids, each separate offer must be submitted
or uploaded as a separate document and must clearly indicate that it is a separate offer. If this solicitation is a Request for
Proposals, multiple offers may be submitted or uploaded as one document, provided that you clearly differentiate between each
offer and you submit a separate cost proposal for each offer, if applicable. [02-2A079-1]
OMIT TAXES FROM PRICE (JAN 2004)
Do not include any sales or use taxes in your price that the State may be required to pay. [02-2A080-1]
PRICING (MAR 2024)
(a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible price to the State cannot be
determined. (b) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it is
unreasonable as to price. (c) Unbalanced Pricing. The State will analyze all offers with separately priced line items or subline
items to determine if the prices are unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price,
the price of one or more line items is significantly over or understated. The responsible procurement officer may reject an offer
as unreasonably priced if she determines that unbalanced pricing increases performance risk (e.g., it is so unbalanced as to be
tantamount to allowing an advance payment) or could result in payment of unreasonably high prices. S.C. Code Ann. Reg. 19-
445.2122C. [02-2A082-2]
OPEN TRADE REPRESENTATION (JUN 2015)
By submitting an Offer, Offeror represents that Offeror is not currently engaged in the boycott of a person or an entity based in
or doing business with a jurisdiction with whom South Carolina can enjoy open trade, as defined in SC Code Section 11-35-
5300. [02-2A083-1]
PROTESTS (MAY 2024)
(a) If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to protest, but only as
provided in Section 11-35-4210. To protest the solicitation or an amendment, your written protest must be received within fifteen
Days of the date the applicable solicitation document is issued. To protest an award, (i) written notice of your intent to protest
must be received within seven Business Days of the date the award notice is posted, and (ii) your actual written protest must be
received within fifteen Days of the date the award notice is posted. Time periods are computed in accordance with Section 11-
35-310(13) and the definitions for Day and Business Day. Both protests and notices of intent to protest must be received by the
appropriate Chief Procurement Officer (CPO). See clause entitled "Protest-CPO." (b) Pursuant to Section 11-35-410, documents
directly connected to a procurement activity may be available within five days after request. All document requests should be
directed to the Procurement Officer listed on the front page of this solicitation. If a protest is pending, the protestant's lawyer may
access otherwise unavailable information by applying to the CPO for the issuance of a protective order. Additional information is
available at www.procurement.sc.gov/legal [02-2A085-3]
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015)
Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and may constitute a violation
of law.
(a) During the period between publication of the solicitation and final award, you must not communicate, directly or indirectly,
with the Using Governmental Unit or its employees, agents or officials regarding any aspect of this procurement activity, unless
otherwise approved in writing by the Procurement Officer. All communications must be solely with the Procurement Officer. [R.
19-445.2010]
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a governmental entity with
whom you have or seek to have a contract. You represent that your offer discloses any gifts made, directly or through an
intermediary, by you or your named subcontractors to or for the benefit of the Using Governmental Unit during the period
beginning eighteen months prior to the Opening Date. [R. 19-445.2165] [02-2A087-1]
Page 7

QUESTIONS FROM OFFERORS (FEB 2015) Modified
(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request
it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement Officer, via
email (address on page 1), no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label
any communication regarding your questions with the name of the procurement officer, and the solicitation's title and number.
Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective offeror
concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that
information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See clause
entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The State seeks to permit maximum
practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of
this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition.
[See R. 19-445.2140] [02-2A095-2]
REJECTION/CANCELLATION (JAN 2004)
The State may cancel this solicitation in whole or in part. The State may reject any or all proposals in whole or in part. [SC Code
Section 11-35-1710 & R.19-445.2065] [02-2A100-1]
RESPONSIVENESS (MAR 2024)
(a) Award will not be made on a nonresponsive offer. An offer is nonresponsive (i) if it does not constitute an unambiguous offer
to enter into a contract with the State, or (ii) if it imposes conditions inconsistent with, or does not unambiguously agree to, the
solicitation's material requirements. (b) Bid as Specified. Offers for supplies or services other than those specified will not be
considered unless authorized by the Solicitation. [02-2A105-3]
SIGNING YOUR OFFER (JAN 2004)
Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror is an individual, the Offer
must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted in the firm
name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror is a partnership, the
Offer must be submitted in the partnership name, followed by the words by its Partner, and signed by a general partner. (c) If
the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the signature and title of the person
authorized to sign. (d) An Offer may be submitted by a joint venturer involving any combination of individuals, partnerships, or
corporations. If the Offeror is a joint venture, the Offer must be submitted in the name of the Joint Venture and signed by every
participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant. (e) If
an Offer is signed by an agent, other than as stated in subparagraphs
(a) through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide proof of
the agent's authorization to bind the principal. [02-2A115-1]
STATE OFFICE CLOSINGS (JAN 2004)
If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the
government office designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt of offers
will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal
government processes resume. In lieu of an automatic extension, an Amendment may be issued to reschedule bid opening. If
state offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be issued to reschedule
the conference. Useful information may be available at: http://scemd.org/planandprepare/disasters/severe-winter-weather [02-
2A120-3]
DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA (FEB 2021)
(a) According to Section 11-35-410, any person submitting a document in response or with regard to any solicitation or other
request must "comply with instructions provided in the solicitation for marking information exempt from public disclosure.
Information not marked as required by the applicable instructions may be disclosed to the public." IF YOU IDENTIFY YOUR
ENTIRE RESPONSE AS EXEMPT FROM PUBLIC DISCLOSURE, OR IF YOU DO NOT SUBMIT A REDACTED COPY AS
REQUIRED, THE STATE MAY, IN ITS SOLE DISCRETION, DETERMINE YOUR BID OR PROPOSAL NONRESPONSIVE
AND INELIGIBLE FOR AWARD. (b) By submitting a response to this solicitation or request, Offeror (1) agrees to the public
disclosure of every page, or portion thereof, of every document regarding this solicitation or request that was submitted at any
time prior to entering into a contract (including, but not limited to, documents contained in a response, documents submitted to
clarify a response, and documents submitted during negotiations), unless the page, or portion thereof, was redacted and
conspicuously marked "Trade Secret" or "Confidential" or "Protected", (2) agrees that any information not redacted and
marked, as required by these bidding instructions, as a "Trade Secret" is not a trade secret as defined by the Trade Secrets
Act, and (3) agrees that, notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other
financial figures used to determine the award, as well as the final contract amount, are subject to public disclosure. (c) If your
offer includes any information that you claim is exempt from public disclosure, you must submit one complete copy of your offer
from which you have removed or concealed such information (the redacted copy). Except for the information removed or
concealed, the redacted copy must be identical to your original offer. (d) Do not mark your entire response (bid, proposal,
quote, etc.) as confidential, trade secret, or protected. If only portions of a page are subject to some protection, do not redact
the entire page. The redacted copy must reflect the same pagination as the original and show the empty space from which
information was redacted. The Procurement Officer must be able to view, search, copy and print the redacted copy without a
password. If your response, or any part thereof, is improperly marked as confidential or trade secret or protected, the State
may, in its sole discretion, determine it nonresponsive. (e) On the redacted copy, you must identify the basis of your claim by
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marking each redaction as follows: You must separately mark with the word "CONFIDENTIAL" every page, or portion thereof,
that you redacted and claim as exempt from public disclosure because it is either (1) a trade secret as defined in Section 30-4-
40(a)(1) of the Freedom of Information Act, or (2) privileged and confidential, as that phrase is used in Section 11-35-410. You
must separately mark with the words "TRADE SECRET" every page, or portion thereof, that you redacted and claim as exempt
from public disclosure as a trade secret pursuant to Section 39-8-20 of the Trade Secrets Act. You must separately mark with
the word "PROTECTED" every page, or portion thereof, that you redacted and claim as exempt from public disclosure
pursuant to Section 11-35- 1810. All markings must be conspicuous; use color, bold, underlining, or some other method in
order to conspicuously distinguish the mark from the other text. (f) In determining whether to release documents, the State will
detrimentally rely on your redaction and marking of documents, as required by these bidding instructions, as being either
"Confidential" or "Trade Secret" or "Protected". By submitting a response, you agree to defend, indemnify and hold harmless
the State of South Carolina, its agencies, officers and employees, from every claim, demand, loss, expense, cost, damage or
injury, including attorney's fees, arising out of or resulting from withholding information by the State of South Carolina or any of
its agencies, that you have redacted or marked as "Confidential" or "Trade Secret" or "Protected". (All references to S.C. Code
of Laws.) [02-2A125-3]
SUBMITTING A PAPER OFFER OR MODIFICATION (MODIFIED)
You must submit a paper offer. No offers can be emailed or faxed. The following instructions apply. (a) All prices and notations
should be printed in ink or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the
bid. Do not modify the solicitation document itself (including bid schedule). (b) (1) All copies of the offer or modification, and any
other documents required to be submitted with the offer shall be enclosed in a sealed, opaque envelope or package. (2) Submit
your offer or modification to the address on the Cover Page. (3) The envelope or package must show the time and date specified
for opening, the solicitation number, and the name and address of the bidder. If the offer or modification is sent by mail or special
delivery service (UPS, Federal Express, etc.), the outermost envelope or wrapper must be labeled "OFFER ENCLOSED" on the
face thereof. (c) If you are responding to more than one solicitation, submit each offer in a separate envelope or package. (d)
Submit the number of copies indicated on the Cover Page. (e) Facsimile or e-mail offers, modifications, or withdrawals, will
not be considered. [02-2A130-2]
VENDOR REGISTRATION MANDATORY (MAY 2024)
You must have a state vendor number to be eligible to submit an offer. To obtain a state vendor number, visit
www.procurement.sc.gov and select Doing Business with Us. Then select New Vendor Registration. (To determine if your
business is already registered, go to "Vendor Search"). Upon registration, you will be assigned a state vendor number. Note that
your vendor registration submission may take up to 30 days to process due to high numbers of registrants. Vendors must keep
their vendor information current. If you are already registered and know your User ID and Password, you can update your
information by selecting Update Vendor Registration. If you need to update information but do not have your User ID/Password,
you must complete a new vendor registration and On Step 9 - Messages to Administration indicate "Update vendor number"
with your existing 10-digit vendor number. (Please note that vendor registration does not substitute for any obligation to register
with the S.C. Secretary of State or S.C. Department of Revenue. You can register with the agencies at South Carolina Business
One Stop, http://scbos.sc.gov) [02-2A145-2]
WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004)
Offers may be withdrawn by written notice received at any time before the exact time set for opening. If the Solicitation
authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for opening.
A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening, the
identity of the person requesting withdrawal is established and the person signs a receipt for the bid. The withdrawal and
correction of Offers is governed by S.C. Code Section 11-35-1520 and Regulation 19-445.2085. [02-2A150-1]
II. INSTRUCTIONS TO OFFERORS -- B. SPECIAL INSTRUCTIONS
CONFERENCE - PRE-BID CONFERENCE (JAN 2006)
Pre-Bid/Proposal Conference Date and Time: April 30, 2026 at 2:00 P.M.
HGTC-Conference and Business Center
Grand Strand Campus, 600 Building
950 Crabtree Lane
Myrtle Beach, SC 29577
Due to the importance of all offerors having a clear understanding of the specifications and requirements of this solicitation, a
conference of potential offerors will be held on the date specified on the cover page. Bring a copy of the solicitation with you. Any
changes resulting from this conference will be noted in a written amendment to the solicitation. Your failure to attend will not
relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for
proceeding to successfully perform the work without additional expense to the State. The State assumes no responsibility for
any conclusions or interpretations made by the Contractor based on the information made available at the conference. Nor does
the State assume responsibility for any understanding reached or representation made concerning conditions which can affect
the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is
expressly stated in this contract. [02- 2B025-1]
MAIL PICKUP (JAN 2006)
Horry Georgetown Technical College picks up all mail from The US Postal Service once daily around 2:00 p.m. (excluding
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weekends and holidays). See provision entitled Deadline for Submission of Offer. [02-2B080-1]
PREFERENCES - A NOTICE TO VENDORS (SEP 2009)
On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors,
vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524
of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences .
ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD
IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING
ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU
ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY
REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] [02-2B111-1] 2B112-1
PREFERENCES - SC/US END-PRODUCT (SEP 2009): Section 11-35- 1524 provides a preference to vendors offering South
Carolina end-products or US end-products, if those products are made, manufactured, or grown in SC or the US, respectively.
An end-product is the tangible project identified for acquisition in this solicitation, including all component parts in final form and
ready for the use intended. The terms "made," "manufactured," and "grown" are defined by Section 11-35-1524(A). By signing
your offer and checking the appropriate space(s) provided and identified on the bid schedule, you certify that the end-product(s)
is either made, manufactured or grown in South Carolina, or other states of the United States, as applicable. Table of Clauses
35 Clause # Text Guidance on Use Preference will be applied as required by law. Post award substitutions are prohibited. See
"Substitutions Prohibited - End Product Preferences (Sep 2009)" provision. [02-2B112-1] 2B113A-1
PREFERENCES - RESIDENT VENDOR PREFERENCE (SEP 2009)
To qualify for the RVP, you must maintain an office in this state. An office is a nonmobile place for the regular transaction of
business or performance of a particular service which has been operated as such by the bidder for at least one year before the
bid opening and during that year the place has been staffed for at least fifty weeks by at least two employees for at least thirty
five hours a week each. In addition, you must either: (1) maintain at a location in South Carolina at the time of the bid an inventory
of expendable items which are representative of the general type of commodities for which the award will be made and which
have a minimum total value, based on the bid price, equal to the lesser of fifty thousand dollars [$50,000] or the annual amount
of the contract; or (2) be a manufacturer headquartered and having an annual payroll of at least one million dollars in South
Carolina and the end product being sold is either made or processed from raw materials into a finished end product by that
manufacturer or its affiliate (as defined in Section 1563 of the Internal Revenue Code). [02-2B114-1]
PROTEST - CPO - MMO ADDRESS (MAR 2024)
Any protest must be addressed to the Chief Procurement Officer, Materials Management Office, and submitted in writing
(a) by email to protest-mmo@mmo.state.sc.us , or
(b) by post or delivery to 1201 Main Street, Suite 600, Columbia, SC 29201.
[02-2B122-2]
RESPONSIVENESS - CORRECTION OF NON-CONFORMITY (MAR 2024)
Offerors will not be given an opportunity to correct any material nonconformity. Any deficiency resulting from a minor informality
may be cured or waived at the sole discretion of the Procurement Officer. [02- 2B127-1]
SITE VISIT (JAN 2006)
A site visit will be held at the following date, time and location. Your failure to attend will not relieve the Contractor from
responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully
perform the work without additional expense to the State. The State assumes no responsibility for any conclusions or
interpretations made by the Contractor based on the information made available at the conference. Nor does the State assume
responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of
its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this
contract.
Date & Start Time: April 30, 2026 at 2:00 P.M.
Contact Person's Name: Toni Richardson, Procurement Specialist
Contact's Phone Number: 843-349-3680
Location: HGTC Grand Strand Campus
Building 600 - Conference and Business Center
950 Crabtree Lane, Myrtle Beach,SC 29577
III. SCOPE OF WORK
Horry-Georgetown Technical College is a two-year SC State Technical College with the SC State Technical College System.
The College consists of three campuses: Conway, Myrtle Beach (Grand Strand) and Georgetown, South Carolina.
Horry-Georgetown Technical College is seeking a vendor to provide cleaning and event services to include routine cleaning
every other week, set-up, tear-down and cleaning after events at the Conference Center located on the Grand Strand Campus
(Market Common) of the College. Vendor must have appropriate equipment and staff of at least 4 employees to achieve the
desired requirements as listed in this bid.
Contractor must be available to work events on very short notice and will be required to be "on call" 24 hours a day 365 days a
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