IWQ 137908 Purchase and Installation of a Sound System at Lenora Park Community Recreation Center

October 6, 2026
INFORMAL WRITTEN QUOTE
IWQ #137908
Gwinnett County is soliciting competitive quotes from qualified suppliers for the Purchase and Installation
of a Sound System at Lenora Park Community Recreation Center for the Department of Parks and
Recreation.
Quotes should be typed or submitted in ink and r eturned to the Attention of Casey Beauston, Purchasing
Associate III. Quotes should be received by 3:00 P.M. on October 14, 2026 by email
casey.beauston@gwinnettcounty.com or sent to the Gwinnett County Financial Services - 2nd Floor -
Purchasing Division, 75 Langley Drive, Lawrencevi lle, Georgia 30046.
Questions regarding quotes should be directed to Casey Beauston, Purchasing Associate III, at
casey.beauston@gwinnettcounty.com or by calling 770-822-7995 no later than 3:00 P.M. on October 8,
2026. Quotes are legal and binding upon the bidder when submitted. The written Quote documents
supersede any verbal or written prior communications between the parties.
Successful awarded supplier will be required to m eet insurance requirements. Insurance Company must
be authorized to do business in Georgia by The Ge orgia Insurance Department, listed in the Department of
Treasury's Publication of Companies holding Ce rtificates of Authority as Acceptable Surety on Federal
Bonds and as acceptable reinsuring companies, and must have an A.M. Best rating of A-7 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Gwinn ett County Government should be directed to the ADA
Coordinator, Gwinnett County Justice and Admini stration Center, 770-822-8165.
Award will be made to the supplier submitting the lowest responsive and responsible quote. Gwinnett
County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed
in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to
negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.
We look forward to your quote and appreciate you r interest in Gwinnett County.
Casey Beauston, CPPB
Purchasing Associate III
The following pages should be returned with your quote: Quote Schedule, Pages 4-5
References, Page 6
Contractor Affidavit & Agreement, Page 7

IWQ #137908 Page 2
SOUND SYSTEM FOR LENORA PARK COMMUNITY RECREATION CENTER - SPECIFICATIONS
I. SCOPE OF WORK
A. Gwinnett County Department of Parks and Recreation is soliciting competitive quotes from
qualified suppliers for the purchase and installation of a sound system for the Community
Room at Lenora Park Community Recreation Center.
B. The successful supplier shall furnish all labor, delivery, and materials required to supply,
deliver, install, and provide training for the system. No old equipment will need to be removed.
C. The successful supplier must have low voltage licensure.
II. GENERAL REQUIREMENTS
The sound system shall meet or exceed the following minimum specifications. Quantities of items are in
the item descriptions. The use of brand name is not for restrictive purposes or to limit competition, but to
assist suppliers in determining the standard of quality and basis of design Gwinnett County is seeking. It
shall be understood that items equaling or surpassing the quality level are also acceptable. Gwinnett County
shall be the sole determinant of acceptability of all approved equivalents. It is the supplier's responsibility
to prove equivalent products equal or exceed the quality level of the product(s) specified.
1. Remote Bluetooth Pairing Button, RDL Decora Style, RDL Item #D-RBTP, or approved equivalent
(Quantity: 2)
2. Ceiling Speaker, 6.5", White, Electro-Voice Item #EVID-EC6.2, or approved equivalent (Quantity:
16)
3. Amplifier, Two Channel, 600w, Dynacord Item #V600:2, or approved equivalent (Quantity: 1)
4. Bluetooth Interface, Long Range, Dynacord Item #RU-BTLA, or approved equivalent (Quantity: 2)
5. Rack Mount Power Supply, Juice Goose Item #SQ-1500, or approved equivalent (Quantity: 1)
6. Audio Zone Mixer, 8-Channel, 4-Zone, Pure Resonance Item #MX84, or approved equivalent
(Quantity: 1)
7. Single Gang XLR Mic Jack Plate Kit, Rapco Item #1DFN, or approved equivalent (Quantity: 1)
8. Wireless Mic System, Handheld, Digital, SLXD24+/58, Shure SKU #SLXD24+/58-G57, or approved
equivalent (Quantity: 2)
9. 3.5mm Audio Interface to XLR Mic Jack, Rapco SKU #LTiBLOX, or approved equivalent (Quantity:
1)
10. Handheld Microphone, Wired, Shure SKU #SM58S, or approved equivalent (Quantity: 1)
11. Wall Rack with Power and Locking Door, Middle Atlantic Item #DWR-12-26, or approved
equivalent (Quantity: 1)
12. Rack Drawer for Mic Storage, Middle Atlantic Item #D2, or approved equivalent (Quantity: 1)

IWQ #137908 Page 3
13. NEC 4,200 ANSI Lumen Projector, Sharp/NEC Model #NP-ME423W, or approved equivalent
(Quantity: 2)
14. Projector Rolling Cart, Adjustable, Bretford Item #A2642NS, or approved equivalent (Quantity: 2)
15. Motorized Screen, 87" x 139" or 164" Diagonal, Dalite Model #34468L, or approved equivalent
(Quantity: 2)
III. REFERENCES
A minimum of three (3) references shall be provided on the "References" form included herein. References
must clearly demonstrate the successful completion of similar projects within the past five (5) years.
IV. LOCATION/DELIVERY/INSTALLATION
The site is located at the address below. No special clearance or authorization is needed to access the
building, although the awarded supplier will coordinate project dates with a department representative.
Lenora Park Community Recreation Center
4515 Lenora Church Road
Snellville, GA 30039
* Pricing in the Quote Schedule below must include all charges associated with this project, including
but not limited to:
Items for Sound System
o
Delivery
o
Installation
o
Labor
o
Materials
o
Training for County staff
o
Design/Programming
o

IWQ #137908 Page 4
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING DEEMED NON-RESPONSIVE.
QUOTE SCHEDULE
Item
Description Lump Sum Total Price
#
Lump Sum Price for the Purchase and Installation of a
1 Sound System at Lenora Park Community Recreation $
Center, per the specifications above
NOTE: Pricing MUST include all costs associated with this project. See Page 3, Section IV.
COMPANY NAME: ________________________________________________________________________________________

IWQ #137908 Page 5
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING DEEMED NON-RESPONSIVE.
QUOTE SCHEDULE CONTINUED
Certification of Non-Collusion in Quote Preparation
Signature Date
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:
Addendum No. Date Addendum No. Date
In compliance with the attached specifications and the Instructions for Vendors, the undersigned offers and agrees, within ninety (90) days of the date of quote opening,
to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the fee
schedule. By submission of this quote, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services. Vendors should select their
preferred method of electronic payment upon notice of award. For more information on electronic payments, please refer to the Electronic Payment information in the
Instructions for Vendors.
Legal Business Name
Complete Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature Printed Name
Telephone Number Fax Number E-mail Address

IWQ #137908 Page 6
FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING
DEEMED NON-RESPONSIVE.
REFERENCES
Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been
completed.
Note: References should be customized for each project, rather than submitting the same set of references
for every project bid. The references listed should be of similar size and scope of the project being bid on. Do
not submit a project list in lieu of this form.
1. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contract Amount $ Start Date
Contact Person Telephone
E-Mail Address
COMPANY NAME

IWQ #137908 Page 7
Page 7
IWQ #137908 Purchase and Installation of a Sound System at Lenora Park Community Recreation Center
CONTRACTOR AFFIDAVIT AND AGREEMENT
(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)
By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform
Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett
County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the
electronic verification of work authorization programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify
information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability
provisions and deadlines established therein.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the
physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of
Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration
Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form.
Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett
County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.
_________________________________________ _____________________________________
E-Verify * User Identification Number Date Registered
_________________________________________
Legal Company Name
_________________________________________
Street Address
_________________________________________
City/State/Zip Code
_____________________________________ _____________________________________
BY: Authorized Officer or Agent Date
(Contractor Signature)
For Gwinnett County Use Only:
__________________________________________
Title of Authorized Officer or Agent of Contractor Document ID #____________________
Issue Date: _______________________
___________________________________________
Printed Name of Authorized Officer or Agent
Initials: ___________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_______ DAY OF ______________________, 20_______
________________________________________________
Notary Public
My Commission Expires: ___________________________
* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is "E-Verify" operated by the U.S. Citizenship and
Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

GWINNETT COUNTY
FINANCIAL SERVICES RISK MANAGEMENT
VENDOR INSURANCE REQUIREMENTS
Insurance:
Contractor shall provide evidence of insurance for at least the coverage and amounts set forth below. All insurance shall
be maintained in the form and with a company (or companies) satisfactory to the Gwinnett County Board of
Commissioners. The Contractor and their Subcontractor's/vendor's Certificates of Insurance shall require that the County
be notified in writing thirty (30) days prior to cancellation, modification, or non-renewal of any insurance policy listed on
the certificate(s). Upon request, the County will be provided certified copies of all required insurance policies.
A. Minimum Coverage
Commercial General Liability (Occurrence Form):
General Aggregate (other than Prod/Comp Ops Liability) $2,000,000
Products/Completed Operations Aggregate $2,000,000
Personal & Advertising Injury Liability $1,000,000
Each Occurrence $1,000,000
* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsement CG 20 10 (edition dates of 07/04, 04/13, 12/19 or a substitute
endorsement providing equivalent coverage) and CG 2037 (edition dates of 07/04, 04/13, 12/19 or a
substitute endorsement providing equivalent coverage) must be provided with your Certificate of
Insurance.
* Primary and Non-Contributory Endorsement to be specified in writing
* Contractual Liability
* Broad Form Property Damage
* Severability of Interest
* Underground, explosion, and collapse coverage
* Personal Injury (deleting both contractual and employee exclusions)
* Incidental Medical Malpractice
* Hostile Fire Pollution Wording
* Include Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
* If project or operations are within 50 ft of a railroad, Contractor is required to name the specific Railroad
as an Additional Insured and provide a copy of the Additional Insured Endorsement CG2417 or its
equivalent.
* In the event the General Liability insurance required by this Contract is written on a claims-made basis,
Contractor warrants that any retroactive date under the policy shall precede the effective date of this
Contract; and that either continuous coverage will be maintained, or an extended discovery period will be
exercised for a period of five (5) years or applicable statute of limitation period following completion of
the work.
Automobile Liability to include:
Combined Single Limit - Each Accident $1,000,000
* Comprehensive form providing coverage for bodily injury, death of any person, and property damage
arising out of the ownership, maintenance, and use of all owned, non-owned, leased, hired, borrowed
vehicles, and any other statutorily required automobile coverage.
VENDOR INSURANCE REQUIREMENTS 1 | 5

* Gwinnett County Board of Commissioners to be named as Additional Insured
* Additional Insured Endorsements must be provided with the Certificate of Insurance
* Coverage to include loading and unloading
* Contractual Liability
Worker's Compensation & Employer's Liability Coverage to include:
Workers Compensation Georgia State Statutory Limits
Employers Liability
Bodily Injury by Accident - Each Accident $ 500,000
Bodily Injury by Disease - Policy Limit $ 500,000
Bodily Injury by Disease - Each Employee $ 500,000
* Waiver of Subrogation in favor of Gwinnett County Board of Commissioners
Umbrella/Excess Liability Insurance with policy limits as determined by Contract Sums (higher limits may be
required depending on the extent of contract):
Contract Sums:
Contracts up to $999,999
Each Occurrence and Aggregate Limit $1,000,000
Contracts from $1,000,000 to $1,999,999
Each Occurrence and Aggregate Limit $3,000,000
Contracts from $2,000,000 to $4,999,999
Each Occurrence and Aggregate Limit $5,000,000
Contracts Over $5,000,000
Each Occurrence and Aggregate Limit $10,000,000
* Concurrency of Effective Dates with Primary
* Blanket Contractual Liability
* Drop Down Feature
* Umbrella Policy must be as broad as the primary policy.
* Coverage excess over General Liability, Business Auto Liability, and Employers Liability
* In the event the Umbrella/Excess Liability insurance required by this Contract is written on a claims-
made basis, Contractor warrants that any retroactive date under the policy shall precede the effective
date of this Contract; and that either continuous coverage will be maintained or an extended discovery
period will be exercised for a period of five (5) years or applicable statute of limitation period following
completion of the work.
* Evidence of coverage in the form of a Certificate of Insurance shall be provided to the County prior to
start of work.
* Gwinnett County Board of Commissioners shall be Additional Insureds.
* Contractor shall be liable for money, securities, or other property of the County.
* Such coverage shall include an owner coverage endorsement for County and County shall be included
as a loss payee.
* Additional Insured Endorsements must be provided with the Certificate of Insurance
VENDOR INSURANCE REQUIREMENTS 2 | 5

Cyber Liability Insurance: Applies if scope of work includes the storage or transfer of any County data or sensitive
data (including but not limited to personally identifiable, health, or payment card data) or the related hosting of
database(s) or internet site(s):
Limit of Insurance per Claim $1,000,000
Aggregate Limit $1,000,000
The Contractor shall maintain insurance coverage for network security and privacy risks, including, but
not limited to, insurance for data breach or introduction of virus or malicious codes, consumer
notification, whether or not required by law, forensic investigation, public relations and crisis management
and credit or identity monitoring or similar remediation services, unauthorized access, failure of security
information theft, damage to destruction of or alteration of electronic information, breach of privacy
perils, wrongful disclosure and release of private information, collection, or other negligence in the
handling of confidential information, and including coverage for related regulatory fines, defenses, and
penalties allowed by law.
Property Insurance:
The Contractor is fully and solely responsible for any physical loss or damage to all tools, equipment,
construction office trailers and their contents, vehicles or any other personal property utilized in the
performance of the Contractor's work. Contractor agrees to waive its rights of recovery and cause its
insurers, if any, to waive their rights of subrogation against Owner and Company for any such damage or
loss, however caused.
Riggers Liability Insurance:
If any work to be performed involves the rigging, lifting. lowering or moving of property or equipment, then
those parties performing such work shall carry Rigger's Liability Insurance in an amount adequate to
insure against the physical loss or damage to the property or equipment in its care
Aviation Insurance: Applies if scope of work requires the use of aircraft, including helicopters, unmanned aircraft
systems (e.g., drones) and/or fixed-wing aircraft:
Maintain (or require aircraft owner or operator to maintain), and Contractor shall furnish proof of, Aircraft
Liability insurance with minimum limits of $10,000,000 per occurrence for bodily injury and property
damage of all aircraft.
Unmanned aircraft systems, minimum limits of $2,000,000 for bodily injury, property damage, and
personal injury (including invasion of privacy) for unmanned aircraft systems, and guest voluntary
settlement bodily injury coverage (for any aircraft except unmanned aircraft systems)
* Such policy shall include contractual liability covering all owned and non-owned aircraft
* If the party providing the Aircraft Liability insurance is not Contractor, then Contractor shall require
such party to (a) waive any subrogation rights of recovery they and/or their insurance carriers may
have against County and any other indemnified parties and (b) name County and such other parties
as Additional Insureds
* The Contractor shall (or shall require aircraft owner or operator) to hire, employ, and utilize pilots
certified by the Federal Aviation Administration to operate any such aircraft.
B. Gwinnett County Board of Commissioners (and any applicable Authority) must be specified in writing as an
Additional Insured on General Liability, Auto Liability and Umbrella Liability policies.
C. Gwinnett County should be provided with a minimum of 30 days advance written notice of cancellation,
material change, or non-renewal of policies required by the contract.
D. Certificate Holder should read:
Gwinnett County Board of Commissioners
75 Langley Drive
Lawrenceville, GA 30046-6935
VENDOR INSURANCE REQUIREMENTS 3 | 5