MACON-BIBB COUNTY, GEORGIA
Request for Proposal (RFP)
FOR
Automated Parking System and Installation
26-027-LH
MACON-BIBB COUNTY
ISSUE DATE: MONDAY, JANUARY 7, 2026
DUE DATE: THURSDAY, FEBRUARY 12, 2026
MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business
Enterprises are encouraged to participate in the solicitation process. Additionally, respondents
are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged
businesses requiring assistance with the competitive process can contact Cherise Stephens, Small
Business Affairs at (478) 300-2297 or csthepens@maconbibb.us
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GENERAL
A. Invitation
Notice is hereby given that Macon-Bibb County will receive responses to the Request for Proposal from
qualified vendors to furnish and install an Automated Parking System. Macon-Bibb County will receive
responses to this Request for Proposal (original plus 5 copies & Flash Drive) in the Procurement Department,
700 Poplar Street Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing
in Macon, Georgia on Thursday, February 12, 2026, for the Automated Parking System.
This RFP defines minimum technical, operational, and contractual requirements and serves as the basis for
vendor proposals addressing system design pricing, implementation, training, and long-term support.
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, February 12, 2026, at 2:00 P.M. in the
Macon-Bibb County Procurement Department Conference Room, located on the 700 Poplar Street, Suite 308,
Macon Georgia 31201.
Deadline for submitting questions is Friday, January 23, 2026, at 3:00 p.m. All questions must be
submitted by email only to lhardwick@maconbibb.us
B. Definitions
Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-
Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of
Commissioners.
C. Solicitation Documents
1. Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded
from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
D. A Pre-Bid conference is scheduled for 10:00 a.m., Wednesday, January 21, 2026, Procurement Conference
Room, 700 Poplar Street, Suite 308, Macon, GA 31201. This Pre-bid is not mandatory.
E. Insurance Requirements
Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia.
All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be
obtained prior to commencement of work and shall remain in force throughout the period of the contract.
Macon-Bibb County shall be named as additional insured on the policy.
Workers’ Compensation: Statutory
Errors and Omission: $1,000,000
General Liability: $1,000,000
F. Submittals
Responses must be sealed and identified on the outside of the package as and delivered to
“26-027-LH, Automated Parking System and Installation”
Macon-Bibb County Procurement Department
700 Poplar Street Suite 308
Macon, Georgia 31201
Telephone: (478) 803-0550
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Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for
closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and
formalities. Respondents shall carefully read the information contained herein and submit a complete response
to all requirements and questions as directed. Submittals and any other information submitted in response to
the RFP shall become the property of Macon-Bibb County.
G. Responsiveness
To be considered “responsive” the submission should include completed copies of the following documents:
• Price Proposal Form
• Proposer Qualification Form
• List of Sub-Consultants
• Minority Participation Goal
• Financial & Legal Stability Statement
• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit
• Non-Collusion Affidavit
H. Responsibility
To be considered “responsible” the submitting firm must meet the following minimum qualifications:
• Ten (10) years of experience providing the services included herein
• Licensed to do business in the State of Georgia
• Financially and legally responsible to perform the services included herein
I. Reservations
Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the
Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise
expressly stated or required by law.
Each submission should be prepared simply and economically, providing a straightforward, concise description
of your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of
content, responsiveness to the requirements, and an understanding of the Owner’s needs.
Macon-Bibb County makes no guarantee that an award will be made as a result of this RFP and reserves the
right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical
inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s
best interest.
Macon-Bibb County will consider only representations made within the submission in response to this RFP.
Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other
than this RFP.
Failure to comply with the requirements contained herein may result in the submission being deemed “non-
responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.
J. Local Preference
1.
Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is
within 5% (five percent) of the lowest responsive and responsible bid which conforms to the
Invitation to Bid.
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II. PROJECT OVERVIEW
This project involves the design, installation, integration and commissioning of a fully automated parking
system at Middle Georgia Regional Airport (MGRA). The system will manage vehicular access and
revenue collection for airport parking operations, with a focus on efficiency, user convenience, and no cash
handling.
III. SCOPE OF SERVICES
See attachment B for Scope of Services.
IV. SUBMITTAL FORMAT AND REQUIREMENTS
Submissions must be organized in a manner to display the required information easily accessible to include
a table of contents and labelled tabs:
Proposal Sections must include the following sections:
Executive Summary
Project Technical Approach
Project Implementation Plan/Timeline
Qualifications and References
Required Forms and Certifications
Note: Technical and Cost Proposals must be submitted in separate envelopes and titled as “Technical Proposal
and Cost Proposal.”
Experience
History of Company (including years in business)
List of projects with similar scopes and size
Contact information (including address(es), telephone/Fax numbers, email, etc.
Structure of the firm (include principal(s), project team, if applicable)
Qualifications
Proven experience working with automated parking systems
Successful installations/ implementations for automated parking system
Financial stability and long-term viability
Ability to provide references upon request
Price Proposal Structure
Hardware Costs
Software Licensing Fees
Installation and Labor Cost
Training Costs
Recurring annual fees (maintenance, support, hosting)
Optional modules and enhancements
(All pricing must be valid for a minimum of 120 days from proposal submissions)
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VII SCORING/EVALUATION CRITERIA (total possible number of points = 100)
Experience/Qualifications – Maximum 20 points
Project Technical Approach – Maximum 25 Points
Project Implementation Plan/Timeline – Maximum 25 Points
Price Proposal – Maximum 30 Points
Note: Demo presentation of proposed product (s)
Macon-Bibb County reserves the right to conduct interviews and negotiations.
VIII AWARD BASIS
Awards will be recommended to the respondent with the highest number of points.
VIIII. SUBCONTRACTOR REPORTING REQUIREMENTS
A.
Contractor shall submit a “Subcontractor/Supplier Participation Report” on this contract quarterly
to the Macon-Bibb County Office of Small Business Affairs which shall include the following:
1. The name of each subcontractor or supplier participating in the contract.
2. A description of the work to be performed, materials, supplies, and services provided by each
subcontractor or supplier.
3. Whether each subcontractor or supplier is a minority owned, woman owned, LGBTQIA+
owned, veteran owned, disabled person owned, Certified Disadvantaged Business Entity, non-
profit, or local business.
4. Whether each subcontractor is a supplier, subcontractor, or other.
5. The dollar value of each subcontract or supply agreement.
6. The actual payment to date of each subcontractor or supplier participating in the contract
.
B. The report shall be updated during the applicable quarter by the Contractor whenever any of the
approved subcontractors or suppliers have completed the portion of the work they were contracted
to perform. Copies of this report should be transmitted promptly to the Macon-Bibb County Office
of Small Business Affairs.
C. The County may withhold any payment due to the Contractor on any project for failure to submit
the Subcontractor/Supplier Report within thirty (30) days following the end of the calendar quarter
or for the failure to submit updates to the quarterly report within thirty (30) days of any
subcontractor or supplier having completed the portion of work they were contracted to perform.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
