Shredding Services
| Location: | California |
|---|---|
| Posted: | May 13, 2026 |
| Due: | Jun 10, 2026 |
| Agency: | Superior Court of California, County of Santa Clara |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 51326C |
| Publication URL: | To access bid details, please log in. |
| Bid # | Title | Deadline | Documents |
| 51326C | Shredding Services | 6/10/2026 | Request for Proposal |
Attachment Preview
RFP Title: Shredding Services
RFP Number: 51326C
REQUEST FOR
PROPOSALS
SUPERIOR COURT OF CALIFORNIA
COUNTY OF SANTA CLARA
REGARDING:
Shredding Services
RFP 51326C
PROPOSALS DUE:
6/10/2026 NO LATER THAN 1:00 P.M. PACIFIC TIME
1
GS-036 REV 4/8/26
RFP Title: Shredding Services
RFP Number: 51326C
1.0 BACKGROUND INFORMATION
The Santa Clara Superior Courts has an ongoing need for shredding service for the destruction
of all its confidential files, tapes, diskettes, hard drives, microfilms, Court reporter notes, and
hardbound law books. The Court is currently looking for a vendor that is able to contract for
these services for an extended period. Vendor must be able to work with the Court’s schedule
and security requirements for regular pickup and shredding services.
2.0 DESCRIPTION OF SERVICES AND DELIVERABLES
The Santa Clara County Superior Court (“Court”) seeks the services of a person or entity with
expertise in shredding services.
2.1 Vendor will supply 73 locking containers with key (see various sizes below) for shredding to
the Court at our current 8 facilities (number of locations and shredding containers are subject
to change).
2.2 If more shredding containers are required during the course of the contract vendor will
supply these additional containers at no extra cost to the Court & only charge the quoted rate
per container for shredding as they are added into the service.
2.3 All shredding containers will be picked up and serviced off site for a fixed destruction rate.
2.4 The Court will request for vendor to pick up bankers boxes to be shredded off site for a fixed
destruction rate.
2.5 Shredding locations, service schedule, container type and quantity below.
2.6 Vendor must be able to provide on call shredding services as needed.
2.7 Vendor to provide shredding services for microfilm, diskettes, and computer hard drives on
request at a fixed cost for the life of the contract.
2.8 All our Courthouses have elevators.
LOCATION
32 Daggett Dr San Jose, CA 95134
SERVICE
SCHEDULE
ON-CALL
201 N. First St San Jose, CA 95113
1st Floor
201 N. First St San Jose, CA 95113
1st Floor
201 N. First St San Jose, CA 95113
1st Floor
201 N. First St San Jose, CA 95113
2nd Floor
201 N. First St San Jose, CA 95113
3rd Floor
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
BIN
TYPE
96-GAL
BIN
64-GAL
BIN
96-GAL
BIN
64-GAL
BIN
96-GAL
BIN
96-GAL
BIN
QUANTITY
11
7
3
2
2
1
2
GS-036 REV 4/8/26
RFP Title: Shredding Services
RFP Number: 51326C
201 N. First St San Jose, CA 95113
4th Floor
201 N. First St San Jose, CA 95113
5th Floor
201 N. First St San Jose, CA 95113
6th Floor
201 N. First St San Jose, CA 95113
7th Floor
201 N. First St San Jose, CA 95113
8th Floor
111 W. St John Street (STE 770)
San Jose, CA 95113
190 W. Hedding St San Jose, CA
95110
190 W. Hedding St San Jose, CA
95110
191 N. First St San Jose, CA 95113
Basement
191 N. First St San Jose, CA 95113
Basement
191 N. First St SMALL CLAIMS
San Jose, CA 95113
270 Grant Ave Palo Alto, CA 94306
Basement
270 Grant Ave Palo Alto, CA 94306
2nd Floor
301 Diane Ave Morgan Hill. CA
95037
840 Guadalupe San Jose, CA
95110
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
ON-CALL
96-GAL
BIN
2
96-GAL
BIN
1
64-GAL
BIN
1
64-GAL
BIN
1
64-GAL
BIN
3
64-GAL
BIN
1
96-GAL
BIN
5
64-GAL
BIN
9
96-GAL
BIN
6
64-GAL
BIN
2
96-GAL
BIN
2
64-GAL
BIN
4
96-GAL
BIN
2
96 GAL
BIN
4
64-GAL
BIN
4
3.0 TIMELINE FOR THIS RFP
Court has developed the following list of key events related to this RFP. All dates are subject
to change at the discretion of Court.
EVENT
RFP issued
Deadline for questions
Questions and answers posted
Latest date and time proposal may be submitted
Anticipated interview dates (estimate only)
DATE
5/13/2026
5/22/2026
5/27/2026
6/10/2026 @ 1:00 pm
Week of 6/15/2026
3
GS-036 REV 4/8/26
RFP Title: Shredding Services
RFP Number: 51326C
EVENT
Evaluation of proposals (estimate only)
Notice of Intent to Award (estimate only)
Negotiations and execution of contract (estimate
only)
Contract start date (estimate only)
Contract end date (estimate only)
4.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP:
DATE
6/23/2026
6/25/2026
7/6/2026
7/25/2026
6/30/2028
4
GS-036 REV 4/8/26
RFP Title: Shredding Services
RFP Number: 51326C
ATTACHMENT
Attachment 1:
Administrative Rules
Governing RFPs (Non-
IT Services)
Attachment 2: Court
Standard Terms and
Conditions
DESCRIPTION
These rules govern this solicitation.
If selected, the person or entity submitting a proposal
(hereinafter referred to as “Proposer”) must sign this Court
Standard Form agreement (the “Terms and Conditions”).
The following provisions within the Terms and Conditions
are minimum contract terms and conditions (“Minimum
Terms”): _____.
Attachment 3:
Proposer’s Acceptance
of Terms and
Conditions
Attachment 4: General
Certifications Form
Attachment 5: Darfur
Contracting Act
Certification
Attachment 6: Payee
Data Record Form
DVBE Incentive
[Only for solicitations
of $1,000,000 or
more] Attachment 7:
Iran Contracting Act
Certification
(Only for solicitations
of $100,000, or more)
Attachment 8: Unruh
and FEHA Certification
On this form, Proposer must indicate acceptance of the
Terms and Conditions or identify exceptions to the Terms
and Conditions.
Note: A material exception to a Minimum Term will
render a proposal non-responsive.
Proposer must complete the General Certifications Form
and submit the completed form with its proposal.
Proposer must complete the Darfur Contracting Act
Certification and submit the completed certification with its
proposal.
This form contains information Court requires in order to
process payments and must be submitted with the
proposal.
For Proposers claiming the DVBE incentive, complete the
DVBE Declaration and Bidder Declaration forms to receive
the 3% incentive. See section 13.0.
Proposer must complete the Iran Contracting Act
Certification and submit the completed certification with its
proposal.
Proposer must complete the Unruh Civil Rights Act and
California Fair Employment and Housing Act Certification
and submit the completed certification with its proposal.
5.0 PAYMENT INFORMATION
5.1 Once per calendar month, vendor to provide monthly invoice to the Court for services
provided.
5.2 All invoices must reference contract purchase order.
5.3 Invoices must have matching packing slips as supporting documentation for payment to be
issued.
5
GS-036 REV 4/8/26
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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