Cssh Sludge Sewer

Clarks Summit State Hospital
Statement of Work
Sludge Removal and Sewer Line Obstruction Removal
I. Objective
The Department of Human Services ("Department") is soliciting vendors to provide Sludge
Removal and Sewer Line Obstruction Removal Services for Clarks Summit State Hospital
("CSSH") located at 1451 Hillside Drive, Clarks Summit, Pennsylvania 18411.
II. Background
CSSH operates a sewage treatment center for the entire facility. CSSH needs a contractor
to provide sludge and sewer line obstruction removal from the sewage treatment center.
III. Term of Service
The term of this service will commence upon issuance of a purchase order to the selected
Contractor ("Effective Date") and will expire two years after the Effective Date, unless it
is terminated earlier pursuant to the terms of the purchase order.
The parties may agree to renew the purchase for up to three additional one-year renewal
terms, upon the same terms and conditions as set forth in the purchase. At the time of each
renewal the parties may negotiate the purchase order unit price not to exceed a maximum
of three percent over the unit price in effect at the time of each renewal term. The
Department may further extend the term of the purchase for up to three months upon the
same terms and conditions where a continued needed exists for the services of the selected
contractor and there has been no termination under the terms of the Contract or Purchase
Order.
IV. Scope of Work - Sludge Removal
1. The selected Contractor shall provide the following sludge removal services:
A. 4000 Gallon Sludge: Pump the 4000-gallon digester once each month.
B. 1500 Gal. Grease Trap: Clean the Dietary 1500-gallon grease trap every 45 days
to include water-jetting of inlet and outlet. The Wastewater Treatment Plant Chief
Operator will schedule this service after 6:00 pm. The selected Contractor may not
complete this service during Dietary operation.
C. Pump Chlorine Contract Tank: Pump out the sediment from the chlorine contact
tank twice each year, in April and October. The selected Contractor shall utilize a
Jet Vac and Flex Tube for this service.
D. Head of Plant: Remove waste build up at influent bar screen from bar screen
container once per year, in April.
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E. Garage Drains Cleaned: Pump grease and debris from Garage catch basins twice
per year in April and October. The selected Contractor shall utilize a Jet Vac and
Flex Tube for this service.
F. Clean 40 Storm Drains: Clean 40 storm drains one time per year in September.
The selected Contractor shall utilize a vac and Jet Lines for this service, as needed.
G. Sediment from Aeration Tank: Remove sediment from Aeration Tank once per
year in May or June. The selected Contractor shall utilize a Jet Vac and Tanker for
this service.
H. Sediment Final Clarifier: Remove sediment from final clarifier once every two
years in May or June. The selected Contractor shall utilize a Jet Vac and Tanker
for this service.
I. Boiler Plant Lift Station: Pump 2000 gallons from the lift station at the Boiler Plant
once each year in July.
J. Rock Debris from Influent Tank: Remove rocks and debris from the influent tank
every two months beginning two months after the issuance of the purchase order.
The selected Contractor shall utilize a Jet Vac and Tanker for this service.
2. The selected Contractor shall remove treated sludge and foreign matter from premises
and dispose of the sludge and foreign matter according to the latest Commonwealth
of Pennsylvania, Department of Environmental Protection ("DEP") regulations in
effect. http://www.depweb.state.pa.us/portal/server.pt/community/waste/6006
3. The selected Contractor shall dispose all waste matter at a certified DEP site.
V. Scope of Work - Sewer Line Obstruction Removal
The selected Contractor shall provide the following sewer line obstruction removal
services:
A. Provide Sewer Line Obstruction Removal, as follows:
1. Remove obstructions from sanitary sewer lines, which range from two inches
through twelve inches in diameter;
2. Remove grease, sludge, roots, foreign objects, and accumulated debris from
sewer piping;
3. Remove obstructions from grease traps, bar screens, catch basins, floor drains,
lift stations, and manholes;
4. Perform hydro-jet cleaning of sewer piping when necessary;
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5. Perform mechanical root cutting where tree roots or other vegetative growth
obstruct sewer lines; and
6. Utilize vacuum equipment to remove debris and accumulate wastewater when
necessary.
B. Provide Video Sewer Inspection, as follows:
1. Provide closed-circuit television ("CCTV") inspection services when requested
by the Department;
2. Provide video inspections that include identifications of:
a. Obstruction locations;
b. Structural defects;
c. Root intrusion; and
d. Pipe separations or failures; and
3. Provide electronic copies of all video inspections to the Facility Operations
Manager or designee on flash drive or other approved electronic media within
five business days after completion of the inspection
C. Provide Emergency Response services, as follows:
1. Respond to emergency service requests 24 hours per day, 7 days per week,
including holidays; and
2. Arrive on-site within two hours after notification by the Department.
D. Provide services in accordance with the following disposal requirements:
1. Remove all debris, wastewater, grease, roots, and foreign materials generated
during work; and
2. Transport and dispose in accordance with all applicable Federal,
Commonwealth of Pennsylvania, Department of Environmental Protection
("DEP"), and local regulations.
E. Provide restoration services, as follows:
1. Restore all disturbed work areas to their original condition immediately upon
completion of work; and
2. Repair any damage caused by the Contractor at no additional cost to the
Department.
F. Sewer Line Obstruction Removal billing:
1. The selected Contractor shall bill for the use of a line truck, a hydro-jet truck,
or a vacuum truck as a daily rate.
2. The selected Contractor shall bill for the use of a camera as a hourly rate.
3. The selected Contractor shall bill for regular hours for work performed
Monday-Friday during the hours of 8:00am to 4:00pm.
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4. The selected Contractor shall bill for overtime for work performed Monday to
Friday during the hours of 4:01 pm to 7:59am or anytime on Saturday or
Sunday or Commonwealth holidays, including: Thanksgiving, Christmas,
New Years, Memorial Day, and Independence Day- July 4th.
VI. Specific Requirements
1. All services will be scheduled through the Wastewater Treatment Plant Chief Operator
or the Plumbing Supervisor.
2. The selected Contractor shall perform all services as scheduled by Ryan Wilbur, 570-
587-7241, rwilbur@pa.gov. Wastewater Treatment Plant Chief Operator during
the facility's normal Monday through Friday operation, unless otherwise indicated.
3. The selected Contractor, and all selected Contractor personnel, shall sign in and out at
the Communications Center.
VII. Bid Requirements
1. Bid Documents. Contractors' electronic submission must include the following as
attachments. Failure to submit these items when they are needed may result in the
rejection of the Contractor's submission.
A. Signed Lobbying Certification Form;
B. Workers Protection and Investment Certification;
C. Proof of Visit; and
D. A copy of current certification or permit, issued by DEP, for a permitted sewage
treatment plant for disposal of waste material.
2. Proof of Visit Instructions (Attachment A)
A. Contractors completely inspect project site prior to submitting the bid and may
contact the below to schedule this visit:
Ryan Wilbur, Wastewater Treatment Plant Chief Operator
PH: 570-587-7241, rwilbur@pa.gov.
B. Contractors must obtain the Wastewater Treatment Plant Chief Operator's
signature on Attachment A on the date of the visit and attach to their electronic
submission when bidding.
VIII. Questions and Answers
All questions regarding the IFB must be submitted via the apietlukie@pa.gov email
address. All questions must be received by October 15, 2026. Include the IFB bid
number in the subject of the email.
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All questions and answers are considered an addendum to the IFB. Answers will
be posted by October 19, 2026.
IX. Contract Award
Award will be based on lowest responsible and responsive bidder.
X. Estimated Quantities
The quantities are estimated only and may increase or decrease dependent upon the needs
of the department.
XI. Contact Information
Clarks Summit State Hospital:
Facility Operations Management
Paul Pasek/Jason Essig
570-587-7246/7248
ppasek@pa.gov
jessig@pa.gov
Water-Wastewater Treatment Plant Chief Operator
Ryan Wilbur
570-587-7241
rwilbur@pa.gov
Purchasing
Aaron Pietlukiewicz
570-587-7292
apietlukie@pa.gov
XII. Confirmation of Service
A Service Receipt will be used to verify that work has been completed.
A Service Receipt should be sent to:
DHS - Clarks Summit State Hospital
Attn: Accounting Dept.
1451 Hillside Dr.
Clarks Summit, PA 18411
By Fax to: (570) 587-7275
XIII. Payment Provisions:
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The selected Contractor will be reimbursed only for commodities/services performed and
accepted by the Commonwealth of Pennsylvania.
Failure to submit invoices in compliance with the following instructions will result in the
invoices being returned to the contractor and will substantially delay processing of
payments. The contractor shall be paid upon satisfactory delivery/completion of work
performed and submission of an invoice on the contractor's letterhead.
Include the text below if resulting document is a Purchase Order.
The invoice should contain at minimum the information listed on the sample invoice -
Supplier Sample Invoice can be found at:
http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc
Include the text below if the resulting document is a funds commitment.
Refer to Non-Procurement or Utility or Grant Based Invoices and follow the guidance on
creating and submitting a non-procurement invoice.
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