REQUEST FOR QUOTE (RFQ)
RFQ Number:
RFQ Title:
SRC0000035829
OOD Tayco Cosmopolitan Cubicles
The Opportunities for Ohioans with Disabilities Agency (OOD) is requesting quotes for the procurement and
installation of Tayco Cosmopolitan Cubicles.
All attachments and forms required in the posted opportunity MUST be submitted with quote. Quotes must
be submitted electronically at https://OhioBuys.Ohio.gov/. Only electronic bids received by the RFQ response
deadline will be accepted.
Mailed, emailed, or faxed responses will NOT be accepted.
TABLE OF CONTENTS
SECTIONS
I. General Instructions and Information
II. Timeline Requirements
III. Background and Compliance Documentation
IV. Submission Requirements and Evaluation
V. Funding Background Information
EXHIBITS
• Exhibit A – Scope of Services and Additional Terms
ATTACHMENTS
• Attachment One – Standard Affirmation and Disclosure – Executive Order 2022-02D
• Attachment Two – Certification Statements
• Attachment Three – Declaration Statements
• Attachment Four – Explanation of OPERS Non-Member (Independent Contractor) Acknowledgment
(PEDACKN)
o Attachment Four-A – Non-Member Acknowledgment (PEDACKN)
o Attachment Four-B – Statement of Non-Applicability of Non-Member Acknowledgment Form
All documents referenced above are included in this document or in the Solicitation Documents section in OhioBuys.
The Contractor is required to complete the Attachments within this RFQ and submit them in the corresponding
question in the OhioBuys questionnaire, along with any other requested documentation.
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SECTION I. – GENERAL INSTRUCTIONS AND INFORMATION
General Notes
• Submission of questions or clarifications of the RFQ must be submitted as directed in Section I. –
“General Instructions and Information”.
• The State is not responsible for the accuracy of any information regarding this RFQ that was
gathered through a source different from the inquiry/clarification process described in Section I.
• There will be no exceptions to the RFQ Submission Deadline Date/Time regardless of the cause for
delay.
• By submitting a response, the Contractor acknowledges that they have read this RFQ, understand it,
and agree to be bound by its requirements.
• OOD reserves the right to contract with multiple Contractors.
Inquiries/Clarifications
• Contractors may make inquiries or seek clarifications regarding this RFQ any time during the inquiry
period. To make an inquiry or seek clarification, Contractors must utilize OhioBuys which can be
found at ohiobuys.ohio.gov.
• Contractors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the
Solicitation Overview and navigating to the inquiries section of that page.
• Contractors are to base their RFQ responses, and the details and costs of their proposed projects, on the
requirements and performance expectations established in this RFQ for the future contract, not on
details of any other potentially related contract or project.
• If Contractors ask questions about existing or past contracts using the inquiry process, OOD will use its
discretion in deciding whether to provide answers as part of this RFQ process.
• Contractors who attempt to inquire or seek clarification verbally, electronically or by mail, will be
directed in accordance with the method detailed above. No other form of communication is acceptable.
Use of any other form of communication or any attempt to communicate with OOD staff or any other
agency of the State to discuss this RFQ may result in the Contractor being deemed not responsive.
• OOD will try to respond to all inquiries within 48 hours of receipt, excluding weekends and holidays as
defined in R.C. 124.19.
• Contractors will not receive a personalized e-mail response to their question, nor will they receive
notification when the question has been answered.
• OhioBuys provides the primary platform for Supplier Partners to engage in procurement activities
with the State of Ohio. For additional information on accessing OhioBuys or OhioBuys Training,
please visit https://procure.ohio.gov/bidders-and-suppliers
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• If you encounter an issue or have a question regarding OhioBuys, please contact the OBM Shared
Services Help Desk via email at OBM.SharedServices@OBM.Ohio.Gov - Please use "OhioBuys" in the
subject line or contact via phone at 614-338-4781 or 1-877-OHIOSS1 (1-877-644-6771).
RFQ Response Deadline and Requirements
• All RFQ responses must be received by the published submission deadline date and time.
• Each Contractor shall submit the completed RFQ response electronically at ohiobuys.ohio.gov. The
response must include all documents requested via the OhioBuys solicitation. The acceptable delivery
method for submission of RFQ responses is only via OhioBuys. Mailed, emailed, or faxed
responses will NOT be accepted.
• OhioBuys will not allow any responses to be accepted after the deadline regardless of the cause for
delay. The date and time stamp on the electronic submission in OhioBuys will be accepted as the
official receipt time.
• OOD may refuse any RFQ response if the Contractor takes exception to the terms and conditions of this
RFQ, fails to comply with the procedure for participating in the RFQ process, or the Contractor’s
response fails to meet any requirement of this RFQ. OOD may also refuse any response that it believes
is not in its best interest to accept and may decide not to do business with any of the potential
contractors responding to this RFQ.
• To protect the integrity of the evaluation and award process, RFQ responses will not be available for
public viewing until after the contract has been officially awarded. Contractors may not contact OOD
staff, other contractors, or any other member of the State to discuss their RFQ response or to discuss
any of the other RFQ responses. Contractors who attempt to make such contacts may be deemed not
responsive.
• All RFQ responses and other submitted material will become the property of OOD and will not be
returned. The Contractor should not include confidential, proprietary, or trade secret information in
an RFQ response because OOD maintains the right to use any materials or ideas submitted without
compensation to the Contractor. Additionally, all responses will be open to the public after OOD
awards the contract(s).
• OOD will retain all RFQ responses or a copy of them, as part of the contract file for the period of the
contract and any subsequent renewals. After the retention period, OOD may return, destroy, or
otherwise dispose of the RFQ responses and copies.
Waiver of Defects
• OOD maintains the right to waive any defects in any RFQ response or in the Contractor’s submission
process. OOD will only waive immaterial defects if it believes that it is in OOD’s interest.
RFQ Response Instructions
OOD wants clear and concise responses. Contractors should take care to completely answer questions, where
applicable, and meet all RFQ requirements.
OOD will not be liable for any costs incurred by any Contractor in submitting a quote, even if OOD does not
award a Contract through this process. OOD may also cancel this RFQ and contract for these services through
some other process or by issuing another RFQ.
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To be considered for an award, quotes must be judged as responsive and responsible in accordance with the
selection criteria listed in Exhibit A. In addition, the following will be considered:
Responsive: A Contractor is responsive if the quote substantively complies with the RFQ specifications
and all prescribed documentation and attachments. Quotes should not deviate from the specifications
that would affect the amount of the RFQ response or otherwise give the Contractor an unfair advantage.
Responsible: OOD’s determination of a Contractor’s responsibility will be based on factors such as:
• Experience of the Contractor
• Contractor’s financial condition
• Contractor’s conduct and performance on previous contracts
• The Contractor’s facilities (if applicable)
• The Contractor’s management skills
• The Contractor’s ability to execute the contract properly, and
• Review of Federal and State of Ohio debarment lists
Contacts
The following RFQ Representative will represent OOD during the RFQ process:
Name:
Address:
Email:
Kelle Bevins, Senior Sourcing Analyst
150 E. Campus View Blvd.
Columbus, OH 43235
ood.purchasing@ood.ohio.gov
Note: If a supplier is offered an opportunity to move into a contract, OOD will provide the awardee(s) with
the name of a contract liaison in writing.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
