FP On-Call Mechanical Brush Management

SAP
State of South Solicitation: 5400029803
Date Issued: 05/12/2026
Carolina Procurement O
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E-Mail Address: SchwalkJC@scdot.gov
Mailing Address: SCDOT Procurement Office
Fixed Price Bid
PO Box 191
EXEMPT Columbia SC 29202-0191
DESCRIPTION: FP ON-CALL MECHANICAL BRUSH MANAGEMENT
USING GOVERNMENTAL UNIT: DEPARTMENT OF TRANSPORTATION
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov
SUBMIT OFFER BY (Opening Date/Time): 06/17/2026 2:30 PM (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 05/27/2026 10:00 AM (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: ONE ONLINE
CONFERENCE TYPE: Not Applicable LOCATION: N/A
DATE & TIME: MM/DD/20YY 00:00 AM
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
AWARD & Award will be posted on 07/17/2026. The award, this solicitation, any amendments, and any
AMENDMENTS related notices will be posted at the following web address: http://www.procurement.sc.gov
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of
the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening
Date. (See "Signing Your Offer" provision.)
NAME OF OFFEROR Any award issued will be issued to, and the contract will be formed
with, the entity identified as the Offeror. The entity named as the
offeror must be a single and distinct legal entity. Do not use the name
of a branch office or a division of a larger entity if the branch or division
(full legal name of business submitting the offer) is not a separate legal entity, i.e., a separate corporation, partnership,
sole proprietorship, etc.
AUTHORIZED SIGNATURE DATE SIGNED
(Person must be authorized to submit binding offer to contract on behalf of
Offeror.)
TITLE STATE VENDOR NO.
(business title of person signing above) (Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME STATE OF INCORPORATION
(printed name of person signing above) (If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)

SSAAPP
PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office NOTICE ADDRESS (Address to which all procurement and
/ principal place of business) contract related notices should be sent.) (See "Notice" clause)
_________________________________________________ Area
Code - Number - Extension Facsimile
_________________________________________________
E-mail Address
PAYMENT ADDRESS (Address to which payments will be ORDER ADDRESS (Address to which purchase orders will be
sent.) (See "Payment" clause) sent) (See "Purchase Orders and "Contract Documents" clauses)
____Payment Address same as Home Office Address ____Order Address same as Home Office Address
____Payment Address same as Notice Address (check ____Order Address same as Notice Address (check only
only one) one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation"
Provision)
Amendment Amendment Amendment Amendment Amendment Amendment Amendment Amendment
No. Issue Date No. Issue Date No. Issue Date No. Issue Date
DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PROMPT
PAYMENT
(See "Discount for Prompt
Payment" clause)
PAGE TWO (SEP 2009) End of PAGE TWO

UPDATED BID OPENING PROCEDURES
You are strongly encouraged to submit responses via SCEIS. You may still submit via
mail or drop off your paper bid at the front desk at 955 Park St, Columbia, SC 29201.
You may attend the bid opening in person, however if you prefer to attend virtually, please
follow the instructions below a few minutes before or at 2:30 PM.
Dial: 1-833-523-3710
Access Code/Conference ID: 657738
INSTRUCTIONS FOR OFFERORS SUBMITTING HARD COPY BIDS
Mailing Address: Physical Address:
SCDOT Procurement Office SCDOT Procurement Office
P.O. Box 191 - Room 101 955 Park Street - Room 101
Columbia, S.C. 29202-0191 Columbia, S.C. 29201-3976
1. Offerors shall submit their bid in a sealed package.
2. The solicitation number and opening date must appear on the package exterior.
3. Offerors shall submit one (1) copy.
PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR OFFEROR
INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE OFFER WILL BE
DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER CONSIDERATION.
IF YOU QUALIFY YOUR OFFER WITH A STATEMENT LIKE: "THIS IS NOT AN OFFER", YOU WILL BE
DEEMED NON-RESPONSIVE AND ELIMINATED FROM FURTHER CONSIDERATION.
See online bidding instruction in section II B herein.
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Table of Contents
SAP
SECTION I - SCOPE OF SOLICITATION ...................................................................................................... 50
SECTION II.A - INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS .................................. 4
SECTION II.B - INSTRUCTIONS TO OFFERORS - B. SPECIAL INSTRUCTIONS .................................... 12
SECTION III - SCOPE OF WORK/SPECIFICATIONS ................................................................................... 13
SECTION IV - INFORMATION FOR OFFERORS TO SUBMIT ..................................................................... 24
SECTION V - QUALIFICATIONS .................................................................................................................... 25
SECTION VI - AWARD CRITERIA ................................................................................................................. 26
SECTION VII.A - TERMS AND CONDITIONS - A. GENERAL ..................................................................... 27
SECTION VII.B - TERMS AND CONDITIONS - B. SPECIAL ....................................................................... 28
SECTION VIII - BIDDING SCHEDULE/PRICE PROPOSAL .......................................................................... 37
SECTION IX - ATTACHMENTS TO SOLICITATION ..................................................................................... 41
SAP
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I. SCOPE OF SOLICITATION
The South Carolina Department of Transportation is seeking qualified, fixed-price bids for mechanical brush
management services to be performed across the State. All work must conform to the specifications and
requirements of this Solicitation.
This Solicitation is Exempt pursuant to 11-35-710(1).
ACQUIRE SERVICES
The purpose of this solicitation is to acquire services complying with the enclosed description and/or specifications
and conditions.
MAXIMUM CONTRACT PERIOD - ESTIMATED
Start date: 07/24/2026 End date: 07/23/2031. Dates provided are estimates only. The initial term of the contract
will be for one (1) year, with the possibility of four (4) one-year renewals, for a total potential contract period of five
(5) years. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term
of Contract - Effective Date/Initial Contract Period".
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SAP
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE
USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS
ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture,
or any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties
to the contract. [11-35-310(5)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to
make changes which the clause of the contract titled "Changes," if included herein, authorizes the Procurement
Officer to order without the consent of the contractor. [11-35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.
Offerors are cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the
term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an
amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
US or WE means the using governmental unit.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the
Cover Page identifies the Using Governmental Unit as "Statewide Term Contract," the phrase "Using
Governmental Unit" means any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a
Purchase Order to you pursuant to the contract resulting from this solicitation. Reference the clauses titled
"Purchase Orders" and "Statewide Term Contract."
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the
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Contractor to fulfill the Contractor's obligations under the Contract.
AMENDMENTS TO SOLICITATION
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should
monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall
acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by
identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or
(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation
is amended, then all terms and conditions which are not modified remain unchanged.
AUTHORIZED AGENT
All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless
specifically delegated in writing, the Procurement Officer is the only government official authorized to bind the
government with regard to this procurement or the resulting contract.
AWARD NOTIFICATION
Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the
date specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the
contract resulting from this Solicitation have a total or potential value more than one hundred thousand dollars,
such notice will be sent electronically to all Offerors responding to the Solicitation. Unless a written notice of intent
to protest is timely filed or the award is otherwise suspended or canceled, the award will be effective on the
calendar day (including weekends and holidays) immediately following the seventh business day after such notice
is given.
BID/PROPOSAL AS OFFER TO CONTRACT
By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental Unit(s).
Without further action by either party, a binding contract shall result upon final award. Any award issued will be
issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer
may be submitted by only one legal entity; "joint bids" are not allowed.
BID ACCEPTANCE PERIOD
In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the
Procurement Officer in writing.
BID IN ENGLISH and DOLLARS
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless
otherwise permitted by the Solicitation.
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION
GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER
YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS
AND OTHER APPLICABLE LAWS.
(a) By submitting an offer, the offeror certifies that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition,
any consultation, communication, or agreement with any other offeror or competitor relating to-
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
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(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly,
to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in
the case of a negotiated solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to
submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid or
proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs
(a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror's principals in certifying that those principals
have not participated, and will not participate in any action contrary to paragraphs (a)(1) through (a)(3) of this
certification [As used in this subdivision (b)(2)(i), the term "principals" means the person(s) in the offeror's
organization responsible for determining the prices offered in this bid or proposal];
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification
have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this
certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to paragraphs
(a)(1) through (a)(3) of this certification.
(c) If the offeror deletes or modifies paragraph (a)(2) of this certification, the offeror must furnish with its offer a
signed statement setting forth in detail the circumstances of the disclosure.
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of
contracts by any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered
against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes
relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default
by any public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons
having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant
manager; head of a subsidiary, division, or business segment, and similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,
Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written
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explanation regarding its inability to make the certification. The certification will be considered in connection with
a review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the
Procurement Officer may render the Offeror nonresponsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information
of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course
of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was
placed when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous
certification, in addition to other remedies available to the State, the Procurement Officer may terminate the
contract resulting from this solicitation for default.
CODE OF LAWS AVAILABLE
The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at:
http://www.scstatehouse.gov/code/statmast.php
The South Carolina Regulations are available at:
http://www.scstatehouse.gov/coderegs/statmast.php
[02-2A040-2]
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE
("OCI FAQ for Contractors" is available at www.procurement.sc.gov)
(a) You certify that, after reasonable inquiry, to the best of your knowledge and belief: (1) your offer identifies any
services that relate to either this solicitation or the work and that have already been performed by you, a proposed
subcontractor, or an affiliated business or consultant of either; and (2) there are no relevant facts or circumstances
that may give rise to an actual or potential organizational conflict of interest, or that your offer identifies and
explains any unfair competitive advantage you may have in competing for the proposed contract and any actual
or potential conflicts of interest that may arise from your participation in this competition or your receipt of an
award.
(b) If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair competitive
advantage or an actual or potential conflict of interest, the State may withhold award. Before withholding award
on these grounds, the State will notify you of the concerns and provide a reasonable opportunity for you to
respond. The State may consider efforts to avoid or mitigate such concerns, including restrictions on future
activities.
(c) The certification in paragraph (a) of this provision is a material representation of fact upon which the State will
rely when considering your offer for award.
DEADLINE FOR SUBMISSION OF OFFER
Any offer received after the Procurement Officer of the governmental body or his designee has declared that the
time set for opening has arrived, shall be rejected unless the offer has been delivered to the designated purchasing
office or the governmental body's mail room which services that purchasing office prior to the opening.
DRUG FREE WORK PLACE CERTIFICATION
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable
provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as
amended.
DUTY TO INQUIRE
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is
made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should
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request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the
Solicitation. Failure to do so will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or
conflicting statements in the Solicitation shall be interpreted to require the better quality or greater quantity of work
and/or materials, unless otherwise directed by amendment. Offeror assumes responsibility for any patent
ambiguity in the Solicitation that Offeror does not bring to the State's attention. See clause entitled "Questions
from Offerors."
ETHICS CERTIFICATE
By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and will not,
induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The
following statutes require special attention: Section 8-13-700, regarding use of official position for financial gain;
Section 8-13-705, regarding gifts to influence action of public official; Section 8-13-720, regarding offering money
for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment
by former public official; Section 8-13-775, prohibiting public official with economic interests from acting on
contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-1150, regarding statements to be filed
by consultants; and Section 8-13-1342, regarding restrictions on contributions by contractor to candidate who
participated in awarding of contract. The state may rescind any contract and recover all amounts expended as a
result of any action taken in violation of this provision. If contractor participates, directly or indirectly, in the
evaluation or award of public contracts, including without limitation, change orders or task orders regarding a
public contract, contractor shall, if required by law to file such a statement, provide the statement required by
Section 8-13-1150 to the procurement officer at the same time the law requires the statement to be filed.
MULTIPLE OFFERS
Offerors may submit more than one Offer, provided that each Offer has significant differences other than price.
Each separate Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for Bids, each
separate offer must be submitted or uploaded as a separate document and must clearly indicate that it is a
separate offer. If this solicitation is a Request for Proposals, multiple offers may be submitted or uploaded as one
document, provided that you clearly differentiate between each offer and you submit a separate cost proposal for
each offer, if applicable.
OMIT TAXES FROM PRICE
Do not include any sales or use taxes in Your price that the State may be required to pay. [02-2A080-1]
PRICING
(a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible price to the
State cannot be determined. (b) Price Reasonableness: Any offer may be rejected if the Procurement Officer
determines in writing that it is unreasonable as to price. (c) Unbalanced Pricing. The State will analyze all offers
with separately priced line items or subline items to determine if the prices are unbalanced. Unbalanced pricing
exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over
or understated. The responsible procurement officer may reject an offer as unreasonably priced if she determines
that unbalanced pricing increases performance risk (e.g., it is so unbalanced as to be tantamount to allowing an
advance payment) or could result in payment of unreasonably high prices.
OPEN TRADE REPRESENTATION
By submitting an Offer, Offeror represents that Offeror is not currently engaged in the boycott of a person or an
entity based in or doing business with a jurisdiction with whom South Carolina can enjoy open trade, as defined
in SC Code Section 11-35-5300.
PROTESTS
(a) If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to protest.
To protest the solicitation or an amendment, your written protest must be received within fifteen Days of the date
the applicable solicitation document is issued. To protest an award, (i) written notice of your intent to protest must
be received within seven Business Days of the date the award notice is posted, and (ii) your actual written protest
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