Request for Proposals (RFP): 26-01-JBSA-Fiber Optic Cabling Installation Services-IDIQ

Location:	Texas
Posted:	May 12, 2026
Due:	Jun 12, 2026
Agency:	Alamo Area Council of Governments
Type of Government:	State & Local
Category:	60 - Fiber Optics Materials and Components, Assemblies and Access.
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS RFP-26-01-JBSA-Fiber Optic Cabling Installation

Services-IDIQ

JBSA Fiber Optic Cabling Installation Services

(Indefinite Delivery / Indefinite Quantity – Task Order Based)

Under Blanket Intergovernmental Support Agreement (IGSA)

Alamo Area Council of Governments (AACOG)

Procurement Department

2700 NE Interstate 410 Loop, Suite 101

San Antonio, TX 78217

Solicitation Deadlines

RFP Release Date

Pre-Bid Site Visits

Questions Deadline

Q&A Posting

Response Deadline

May 11, 2026 @ 4:00 pm

May 28, 2026 @ 9:00 am

May 29, 2026 @ 4:00 pm

June 3, 2026 @ 4:00 pm

June 12, 2026 @ 5:00 pm

RFP-26-01-JBSA | Fiber Optic Services IDIQ

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RFP Posting Locations

https://aacog.gov/procurement

https://www.txsmartbuy.com/esbd

Notice to Prospective Respondents

Prospective Respondents who obtain this RFP from any source other than the

Alamo Area Council of Governments (AACOG) shall promptly contact AACOG and

provide their name, company name, and email address. This will ensure receipt of

any addenda or official communications related to this RFP. Failure to provide this

information shall place the prospective Respondent at full risk of submitting an

incomplete or non-compliant Proposal.

Table of Contents

Definitions and Acronyms ........................................................................................................................................... 5

Acronyms (Key Terms Only) ........................................................................................................................................ 7

PART 1 – SCOPE OF REQUEST & PROGRAM OVERVIEW............................................................................ 8

1.2 Background Information ..................................................................................................................................... 8

1.3 Purpose of the RFP............................................................................................................................................ 9

1.4 Scope of Work ..................................................................................................................................................... 10

1.5 Contractor Responsibilities ............................................................................................................................... 12

1.6 Pricing Structure ................................................................................................................................................ 14

1.7 Contract and Payments ...................................................................................................................................... 17

1.8 Respondent Requirements ................................................................................................................................. 18

1.9 Service Area ........................................................................................................................................................ 19

1.10 Procurement Standard...................................................................................................................................... 20

PART 2 – SUBMISSION INFORMATION ........................................................................................................... 21

2.2 Authorized Points of Contact...................................................................................................................................................... 23

2.3 Communications Restriction....................................................................................................................................................... 23

2.4 Questions and Addenda ................................................................................................................................................................ 24

2.5 Schedule and Changes ................................................................................................................................................................... 24

2.6 Availability of RFP ........................................................................................................................................................................... 25

2.7 Proprietary Information and Public Information Act .................................................................................................... 25

PART 3 –ADMINISTRATIVE REQUIREMENTS/INSURANCE/BONDS ...................................................... 26

RFP-26-01-JBSA | Fiber Optic Services IDIQ

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3.1 Eligible Providers............................................................................................................................................................................. 26

3.2 Contract Information...................................................................................................................................................................... 27

3.3 Governing Provisions and Limitations................................................................................................................................... 28

3.4 Administrative Requirements and Insurance..................................................................................................................... 30

3.5 Administrative and Fiscal Capacity ......................................................................................................................................... 31

3.6 Performance and Payment Bond Requirements ................................................................................................................. 32

PART 4 – PROPOSAL REVIEW & SELECTION PROCESS ............................................................................ 33

4.1 Evaluation Process........................................................................................................................................................................... 33

4.2 Evaluation Criteria........................................................................................................................................................................... 33

4.3 Procurement Dispute Resolution.............................................................................................................................................. 36

PART 5 – RESPONSE REQUIREMENTS ............................................................................................................ 38

5.1 Email Submission ............................................................................................................................................................................. 38

5.2 Response Format .............................................................................................................................................................................. 38

5.3 Proposal Validity Period................................................................................................................................................................. 38

5.4 Page Limitations................................................................................................................................................................................ 38

5.5 Order of Contents ............................................................................................................................................................................. 39

5.6 Table of Contents............................................................................................................................................................................... 39

5.7 Executive Summary ......................................................................................................................................................................... 40

5.8 Narrative .............................................................................................................................................................................................. 40

5.9 Narrative Organization and Clarity Requirements ............................................................................................................. 40

5.10 Email Subject Line........................................................................................................................................................................... 40

5.11 File Format and Naming .............................................................................................................................................................. 40

PART 6 – REQUIRED PROPOSAL FORMS AND ATTACHMENTS .............................................................. 41

6.1 Required Forms and Certifications (Mandatory Submission) ........................................................................................ 41

6.2 AACOG Vendor Packet (Separate File Requirement) ......................................................................................................... 41

6.3 Insurance Submission Requirement (Pass/Fail) ................................................................................................................. 41

6.4 Form Execution Requirements.................................................................................................................................................... 42

6.5 Appendix Overview ......................................................................................................................................................................... 42

Appendix A – General Technical Requirements ................................................................................................... 42

Appendix B –Sample Project-Specific Statement of Work (SOW) (Pricing Evaluation) .................................. 42

Vendor Compliance Checklist..................................................................................................................................... 43

A. Minimum Eligibility Requirements (Pass/Fail)......................................................................................................................... 43

B. Proposal Submission Requirements ............................................................................................................................................... 43

RFP-26-01-JBSA | Fiber Optic Services IDIQ

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C. Appendix Requirements and Acknowledgements.................................................................................................................... 44

D. Pricing Requirements........................................................................................................................................................................... 44

E. Task Order and JBSA Requirements ............................................................................................................................................ 44

F. Evaluation Information Provided (Scored) ................................................................................................................................. 45

RFP-26-01-JBSA | Fiber Optic Services IDIQ

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Definitions and Acronyms

For purposes of this Request for Proposals (RFP), the following definitions and acronyms apply:

Definitions

Addendum

A written amendment issued by AACOG that modifies, clarifies, or supplements this RFP. Only written

addenda issued by AACOG are official and binding.

Notice to Proceed (NTP)

The complete set of documentation required for final acceptance of a task order, which may include, as

applicable: as-built drawings, labeling schedules, OTDR and power meter test results, splice documentation,

warranties, and other deliverables required by the task order.

Contractor

A Respondent awarded an IDIQ contract as a result of this RFP.

Notice to Proceed (NTP)

Written authorization issued by AACOG that permits the Contractor to begin performance under a specific

task order. No on-site work, mobilization, delivery, installation, or field investigations may begin prior to

receipt of a written NTP and required JBSA approvals.

Proposal

The complete response submitted by a Respondent to this RFP.

Request for Information (RFI)

A formal written request submitted by the Contractor seeking clarification, interpretation, or resolution of

an ambiguity, discrepancy, or conflict in task order documents, drawings, or requirements.

Respondent (Proposer)

Any vendor submitting a Proposal in response to this RFP.

Submittal

A document, drawing, report, plan, certification, or other information required to be submitted by the

Contractor for review and acceptance, to demonstrate compliance with task order requirements, JBSA

requirements, and Appendix A requirements.

Submittal Description (SD)

A submittal category used to organize required documentation for review and acceptance. SD categories are

identified in Appendix A and may be further defined in the applicable task order.

Task Order (TO)

A written authorization issued by AACOG under the IDIQ contract(s) that defines the final, binding Scope of

Work, deliverables, schedule, and pricing for a specific project. Work may only be performed under an

issued task order.

Task Order Request (TOR) / Task Order Proposal Request

A written request issued by AACOG under the resulting IDIQ contract(s) that describes a specific project

scope and requests the Contractor to submit pricing, schedule, and required deliverables for that individual

task order.

Government / JBSA

RFP-26-01-JBSA | Fiber Optic Services IDIQ

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Proposals (RFP): 26-01-JBSA-Fiber Optic Cabling Installation Services-IDIQ

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See also