Uniforms Purchase

INVITATION FOR BID

IFB #: 015-47

For the provision of:

Uniforms Purchase

Hall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified vendors to provide uniforms (herein “Services”). The County seeks to award multiple vendors to perform all the services.

Schedule of Events:

Date IFB Issued: 4/16/2026

Bidders’ Questions Due: 4/21/2026

Answers to Questions Due:  4/23/2026

Bid Due Date: 4/30/2026

Bidding Process: Hall County is now accepting sealed bids for the provision of Services in the County’s Purchasing Division, located on the fourth (4 ^th ) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on 4/30/2026.

Bidders must submit (3) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and also include one (1) USB Flash Drive with all documents.

Public Reading: Bid openings are open to the public and Bidders. Bidders are not required to attend bid openings but may do so. The Issuing Officer named herein will open and publicly read all Bidders’ company names and cost proposals on the date, time, and at the address above.

Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet.

Proposal Documents: Bidders may download bid submittal documents via the County’s website at https://www.hallcounty.org/Bids.aspx then scroll down and choose Uniforms Purchase. All bid documents are available for download at the bottom of the webpage.

General Qualifications: Bidders must be in the regular business of providing similar services, be licensed, insured, and bonded to perform services in the State of Georgia.

Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled “Mandatory” must be completed and returned with the bid. Please sign Exhibit B – Contract for Services.

Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County will award the contract to multiple vendors to perform all work to the lowest cost, responsible and responsive bidder. Lead times and length of time to complete the services may also be a factor in award. The Bidder expressly understands that the County may reject bids for any reason.

Non-Collusion Clause: Bidders must have no contact of any nature with any other bidders, County staff members, its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award.

1.0    SCOPE OF WORK

Hall County is seeking a contract to purchase uniforms for multiple Hall County divisions and departments with a guaranteed bid price for a 12-month period. This contract will begin upon contract execution and be in effect until June 30, 2027. The successful bidders may be allowed four (4) annual one (1) year renewals of this contract, all upon the same terms and conditions.

A.   Bidder Information: The products offered shall be comparable with the detailed requirements listed below (unless otherwise noted). The “Bid Response” form is used to verify compliance to item specifications and/or requirements. Any deviations from specifications or requirements must be noted by the bidder; otherwise, the bid is as specified. All bids are to include shipping where applicable. If any line item has a zero or is blank, that line item will be considered a “No Bid”.

B.    Specifications: The following minimum specifications shall apply to the requested services:

Provide a contract for uniform purchases for various Hall County departments with a guaranteed bid price for a one-year period.   Quantities stated are an estimate for annual use.  All bids must meet the specifications provided.

C.     Service Requirements:

1. User Departments – The contractor will provide uniforms for Sheriff’s / Hall County Jail, Marshals,      Animal Control, Correctional Institution, Road Maintenance, Court Administration, Fire Service, Fleet Maintenance, Landfill, Resource Recovery, Tax Commissioner, Construction Maintenance, Parks & Leisure and Building Maintenance.  Each area will have specifications, requirements and/or regulations that will have to be strictly adhered to.  Each department will have an authorized staff member to purchase items.

1. Staff Uniform Measurements – All personnel are to be measured to insure proper fit and will be coordinated through facility staff.  All measuring throughout the contract period will take place at Hall County facilities unless otherwise arranged.   Measuring is to be performed within twenty-four (24) hours after notification by staff.  Measuring services will be required throughout the contract period.

3.  Stock – Adequate stock will be required to insure continuous uninterrupted availability of contract items. Contract may be subject to cancellation if service is interrupted due to stock shortage.

1. Patches and Emblems – The price quoted must include the cost of sewing on patches and emblems, embroidered badge logos and security logo, heat press lettering as needed on particular items. At some point during the contract, Hall County Sheriff’s Dept. may provide the patches and emblems to be used.  Hall County also reserves the option to have embroidered work, patches purchased and emblems purchased outside of the contract and the work performed at a vendor of our choice.

1. Packaging/Grouping of items for delivery – All cost to package and deliver uniforms must be included in cost. Each item or group of items will be ordered by County employee’s name and department. In the individualized packages, an itemized list must be included showing item model number, quantity of each item ordered, quantity of item delivered and quantity of any backordered items. Individual packages can be boxed collectively by department for delivery.

1. Initial orders – Various items will be ordered at the time of the contract. Delivery is to be completed within forty –five (45) days of order.

1. Subsequent orders – Delivery completed within fourteen (14) days of order.

1. Samples may be requested. Samples, if requested, must be in styles and colors specified. Each sample item must be labeled with the following minimum information:

- Bid item number as listed on this invitation;

- Bidder’s name;

- Manufacturer’s product identification or model number.

Samples, if requested, will be retained by the County for evaluation for period of not less than thirty (30) days after bid opening date. At the end of this period all samples will be available for release to bidders. Bidders will be responsible for removal of samples and pay all costs of removal. Shipments from Hall County will be by prearranged pickups by haulers hired by bidders. Packaging of samples for return will be by bidder’s hired haulers. Samples left in the County’s possession will become the property of the County and disposed of at County’s discretion.

2.0    SUBMISSION OF BIDS

2.1    Complete and include all the mandatory exhibit documents shown below in 2.3. Failure to include any of the mandatory documents listed may result in disqualification. All responses must be in writing.

2.2    Bidders must submit their response in a sealed envelope clearly marked with “IFB#: 015-47 – Uniforms Purchase” on the outside. The submittal must be signed. Faxed or emailed bids will not be accepted.

2.3    Follow these instructions carefully. Complete and return the following mandatory documents in your bid envelope.

Exhibit A – Mandatory Bid Response Sheet

Exhibit B – Mandatory Contract for Services

Exhibit C – Mandatory Cost Proposal Worksheet

Exhibit D – Mandatory W-9 Form

Exhibit E – Mandatory E-Verify Affidavit

Exhibit F – Mandatory Ethics Affidavit

Copy of Business License

Certificate of Insurance

2.4    Bidders are responsible to review and comply with any Addenda regarding this IFB that will be posted on the County website. Bidders must sign as acknowledged and return all addenda with the bid package response.

2.5    All bids must be sealed.

2.6    Bonds - N/A

2.7    Any alternate options of additional services or deductions thereof may be included in the response; however, bidders must complete the cost worksheet as provided and enclose in the bid response.

2.8    Bids openings are open to the public. Bidders may attend, but they are not required to do so.

2.9    All bids, supporting materials, and correspondence relating to this IFB become property of the County.

2.10  Bidder bears all responsibility for expenses incurred in responding to this IFB.

2.11 Delivery. Bidders must submit bids to the following address by the deadline date and time. All deliveries must be date and time stamped. The County is not responsible for late bids due to mailing delays.

Mike Hawkins

Issuing Officer

Hall County Government Center

Purchasing Division – 4 ^th Floor

2875 Browns Bridge Road

Gainesville, Georgia 30504

NOTICE: Bidders are responsible for delivering their bids to the Purchasing Division on the 4 ^th floor of the Hall County Government Center before 2:00pm on the due date provided. All bids must be time stamped by the receptionist on the 4 ^th floor.