Parking Access and Revenue Control System (PARCS) and Parking Facilities Management Services at Daytona Beach International Airport (DAB)

The purpose of this Request for Proposals (RFP) is to solicit competitive proposals for a Contractor to manage and operate the parking facilities at Daytona Beach International Airport. The Contractor will also be responsible for procuring and installing a new parking access and revenue control system (PARCS) accepting cash, credit card, and debit card transactions as well as able to process validations and pre-paid reservations. Following installation and acceptance of the new PARCS, all payments are expected to be self-pay (i.e., cashier-less) but the Contractor will be responsible for assisting customers in the exit lanes who are paying with cash or require other forms of assistance.

Proposals shall include procurement, installation, operations, management, enforcement, and maintenance of a modern, proven, and reliable parking access and revenue control system, all related equipment, and staffing for exceptional customer service. This RFP identifies PARCS equipment that is acceptable to the County for inclusion in proposals. Contractors may submit requests for equivalent equipment for approval at the sole discretion of the County no later than fourteen (14) days prior to the closing of this solicitation. Proposed equipment must be purchasable and maintainable by any potential Contractor. Final proposals that include non-County-approved equivalent equipment will not be accepted and may result in the respondent being deemed non-responsive.

The Contractor will be responsible for the scope of services as described in Exhibit A . Key elements of the scope of services include:

• On-site management of all parking facilities at the Airport, 24 hours per day, 7 days per week.

• On-site management of special events where the event attendees park at the Airport.

• Collection of all gross revenues from public parking facilities and daily depositing them daily into County accounts.

• Operation of existing parking access and revenue control system (PARCS) and, following installation, the Airport’s new PARCS.

• Maintenance of existing PARCS hardware and software, up to Level 1 maintenance.

• Providing staff, vehicles, and equipment required to deliver the Scope of Work.

• Preparation and delivery of financial and operational reports related to the public parking operation.

• Providing Airport customers with an experience consistent with County goals.

• Procure and manage the installation of a new PARCS.

The Daytona Beach International Airport (“the Airport”) currently offers 1,131 public parking spaces (818 in the Long-Term Lot and 313 in the Short-Term Lot) and a 12-space VIP lot reserved for Board members and other authorized parkers. The public parking spaces serve airline passengers, meeters/greeters/well-wishers, and other visitors to the terminal building.

The public facilities are served by six entry lanes and one shared exit plaza with four exit lanes offering both staffed and unstaffed lanes. This facility is currently operated by a third-party operator under a concession agreement. The current parking access and revenue control system was installed in 2015 and is unable to provide several features desired by the County. The Airport also provides a combined 187 employee spaces in the West and East Employee lots.

The County will establish an Agreement with the successful Proposer (the Contractor), for an initial 5-year base term plus one 5-year option to provide parking management and operations services for the existing public parking facilities, employee parking facilities, special events, and additional parking facilities that may open during the term of the Agreement. The Contractor will provide and manage the installation of a new parking access and revenue control system (PARCS). These services will be conducted under a management agreement whereby the County pays the Contractor a monthly management fee and reimburses the Contractor for selected labor and expenses.