Countywide Emergency Fire, Water and Storm Cleanup

REQUEST FOR QUOTE
For
As Needed Countywide Emergency Fire, Water, and Storm Clean-up
Services for Facilities 2027 - 2028
Release Date: October 2nd, 2026
Quotes are due
October 16th, 2026 at 2:00 PM
Send quotes by email, mail, or hand deliver to:
Chris Kennedy
Dakota County Facilities Management
Administration Center
1590 Highway 55
Hastings, MN 55033
651 438 4914
chris.kennedy@co.dakota.mn.us
For additional information please contact:
Dakota County Facilities Management
Chris Kennedy
chris.kennedy@co.dakota.mn.us
651-438-4914
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SCOPE OF SERVICE
General
A. Contractor shall provide all materials, labor and equipment required for the completion of the project or
repair.
B. The County does reserve the right to reject any quotes that are not in the County's best interest.
C. This Contract will run from January 1st, 2027, through December 31st, 2028.
Specifications
A. The contractor is to provide labor and material pricing for one or more of the services described as, As
Needed Countywide Emergency Fire, Water, and Storm Clean-up Services.
B. This contract will be written for 2 years.
C. This work may include working in a secured environment such as the County Jail and Juvenile facility.
D. Please provide your Hourly Service Rates on the quote sheet of this request.
E. Work may require a written quote and approval prior to starting work.
Note: Contractors must be registered with the Minnesota Secretary of State and authorized to do business in the
State of Minnesota.
Please note: All labor related services performed on County property require a Certificate of Insurance,
evidencing Commercial, General, and Business Automobile Liability in amounts no less than $2,000,000 per
Occurrence and Statutory limits of Workers' Compensation.
Certificates are to be provided to the County PRIOR to beginning work under this release.
Disruption of Work
Work which is noisy or creates unusual odors or dust will be completed after hours, on weekends, or during
business hours with prior approval from the site supervisor.
PAYMENT OF SERVICES
The contractor shall submit an invoice reflecting all services performed or provided based on the prices submitted
on the quote form. Send invoices to:
facilitiesinvoices@co.dakota.mn.us or
Dakota County Facilities Management
1590 Highway 55
Hastings, MN 55033
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COUNTY SECURITY REQUIREMENTS
County Facilities have controlled card and key access. Identification/access badges are required and will be
provided in addition to any required keys to individuals who have completed the background check process.
Dakota County requires all contractors who will be working in areas with Criminal Justice Information (CJI) to be
part of the Minnesota BCA Vendor Screening Program. The Dakota County Project Manager will know whether
CJI data is present in the area. Depending on the work, some companies may need to be part of the program
while other companies working on the same project do not. Contractors will be provided further instruction by the
project manager.
Obligations of the Contractor
A. Security. The contractor shall take all reasonable precautions to maintain security and
confidentiality of information found throughout County Facilities and to ensure that individuals who
may pose a security risk do not gain access to County Facilities.
B. Background Investigation. Prior to being given keys or an identification badge, each contractor
working in County Facilities will be processed through a state of residency and national
fingerprint-based background check. Below are outlined the acceptable options for completing this
background check.
If a company is already part of the Minnesota BCA Vendor Screening Program, please provide the CJI training
completion certificate for everyone needing an access badge along with their photo and consent forms. For
contractors who will be working in CJI areas, please sign up for the Minnesota Vendor Screening Program by
emailing BCACJISSATscreening@state.mn.us. The sign-up process along with the background checks will
take 4-10 weeks
For contractors needing an access badge who will not be working in CJI areas, provide the below information
to the County Project Manager to process the Contractor through the County's background check process
with the Minnesota Bureau of Criminal Apprehension (BCA). The contractor shall use forms approved by the
County for the release of criminal history, documentation for each contractor to be processed is required.
Contact the County Project Manager for approved forms and process details. If the contractor is not working
in a CJI area but is already part of the MN BCA Vendor Screening program, they may follow the same steps
as though they are working in a CJI area to receive a badge.
a. A release of information to the County of criminal history for each contractor employee.
b. A valid fingerprint card, taken expressly for the purpose of this background check. Contact the
County Project Manager for times and locations to receive a fingerprint card from the County or work
through a local police or law enforcement department.
c. Background Check process takes 3-5 weeks from submission of documentation for completion.
C. Identification Badge. Each contractor is required to possess on their person a valid County
issued identification badge for that Contractor to work within County Facilities. Identification badge
shall be issued upon successful completion of the background check process. Identification badge
will include a color photograph of the Contractor and the signed Tennessen. Contractors may
submit their own photos of their employees if it meets the following requirements:
* Clear Photo starting from the collarbone to above the head with a professional appearance.
* Solid Background
* The full face should be visible without obstructions or shadows in the photo.
For contractors unable to provide pictures, photos can be taken by County staff at the following location:
1. Hastings: Facilities Management Office located in the County Administration Center, 1590 Hwy. 55
Hastings MN 55033.
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D. Eligibility. A contractor employee is NOT eligible for a County identification badge if the
contractor employee's background check shows the following criminal history.
1. Any Felony conviction.
2. Gross Misdemeanor conviction within the last seven years.
3. Misdemeanor conviction within the last four years involving any of the below:
i. Alcohol or Drug abuse/possession
ii. Insufficient funds and check fraud.
iii. Violence
4. Individuals with a Felony conviction will not be able to receive an access badge however, individuals with
a Gross Misdemeanor or Misdemeanor may ask the Dakota Count Project Manager to speak to the
Dakota County CSO to grant approval of an access badge.
5. The contractor shall immediately notify the County, as soon as the contractor has knowledge, of any
disqualifying conviction of an employee of the contractor who possesses a County issued identification
badge. The contractor shall immediately return such employee's County issued identification badge to the
County Project Manager and shall deny such employee any further access to County Facilities.
Security Requirements R03-19-2024
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ATTACHMENT 1
STANDARD ASSURANCES
1. NON-DISCRIMINATION. During the performance of this Contract, the Contractor shall not unlawfully
discriminate against any employee or applicant for employment because the person is a member of a protected
class under, and as defined by, federal law or Minnesota state law including, but not limited to, race, color, creed,
religion, sex, gender, gender identity, pregnancy, national origin, disability, sexual orientation, age, familial status,
marital status, veteran's status, or public assistance status. The Contractor will take affirmative action to ensure
that applicants are employed and that employees are treated during employment without unlawful discrimination..
Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices which set forth the provisions of this nondiscrimination clause.
The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of
Contractor, state that all qualified applicants will receive consideration for employment without regard to race,
creed, color, religion, sex, national origin, disability, sexual orientation, age, marital status, veteran's status, or
public assistance status.
No funds received under this Contract shall be used to provide religious or sectarian training or services.
The Contractor shall comply with any applicable federal or state law regarding non-discrimination. The
following list includes, but is not meant to limit, laws which may be applicable:
A. The Equal Employment Opportunity Act of 1972, as amended, 42 U.S.C. 2000e et seq. which prohibits
discrimination in employment because of race, color, religion, sex, or national origin.
B. Equal Employment Opportunity-Executive Order No.11246, 30 FR 12319, signed September 24, 1965, as
amended, which is incorporated herein by reference, and prohibits discrimination by U.S. Government contractors
and subcontractors because of race, color, religion, sex, or national origin.
C. The Rehabilitation Act of 1973, as amended, 29 U.S.C. 701 et seq. and 45 C.F.R. 84.3 (J) and (K)
implementing Sec. 504 of the Act which prohibits discrimination against qualified handicapped persons in the
access to or participation in federally-funded services or employment.
D. The Age Discrimination in Employment Act of 1967, 29 U.S.C. 621 et seq. as amended, and Minn. Stat.
181.81, which generally prohibit discrimination because of age.
E. The Equal Pay Act of 1963, as amended, 29 U.S.C. 206(d), which provides that an employer may not
discriminate on the basis of sex by paying employees of different sexes differently for the same work.
F. Minn. Stat. Ch. 363A, as amended, which generally prohibits discrimination because of race, color, creed,
religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation, or
age.
G. Minn. Stat. 181.59 which prohibits discrimination against any person by reason of race, creed, or color in
any state or political subdivision contract for materials, supplies, or construction. Violation of this section is a
misdemeanor and any second or subsequent violation of these terms may be cause for forfeiture of all sums due
under the Contract.
H. Americans with Disabilities Act of 1990, 42 U.S.C. 12101 through 12213, 47 U.S.C. 225, 611, with
regulations at 29 C.F.R. 1630, which prohibits discrimination against qualified individuals on the basis of a
disability in term, condition, or privilege of employment.
I. Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d, et seq. and including 45 CFR Part 80, prohibits
recipients, including their contractors and subcontractors, of federal financial assistance from discriminating on
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the basis of race, color or national origin which includes not discriminating against those persons with limited
English proficiency.
J. The Pregnancy Discrimination Act of 1978, which amended Title VII of the Civil Rights Act of 1964, 42
U.S.C. 2000e et seq which prohibits discrimination on the basis of pregnancy, childbirth, or related medical
conditions.
K. Equal Protection of the Laws for Faith-based and Community Organizations-Executive Order No. 13279,
signed December 12, 2002 and as amended May 3, 2018. Prohibits discrimination against grant seeking
organizations on the basis of religion in the administration or distribution of federal financial assistance under
social service programs, including grants and loans.
L. Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212, with
regulations at 41 C.F.R. Part 60-250, which prohibits discrimination in employment against protected veterans.
2. DATA PRIVACY. For purposes of this Contract, all data created, collected, received, stored, used,
maintained, or disseminated by Contractor in the performance of this Contract are subject to the requirements of
the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, ("MGDPA") and the Minnesota Rules
implementing the MGDPA. Contractor must comply with the MGDPA as if it were a governmental entity. The
remedies in Minn. Stat. 13.08 apply to the Contractor. Contractor does not have a duty to provide access to
public data to a data requestor if the public data are available from the County, except as required by the terms of
this Contract. If Contractor is a subrecipient of federal grant funds under this Contract, it will comply with the
federal requirements for the safeguarding of protected personally identifiable information ("Protected PII") as
required in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards, 2 CFR Part 200, and the County Protected PII procedures, which are available upon request.
Additionally, Contractor must comply with any other applicable laws on data privacy. All subcontracts shall contain
the same or similar data practices compliance requirements.
3. RECORDS DISCLOSURE/RETENTION. Contractor's bonds, records, documents, papers, accounting
procedures and practices, and other evidences relevant to this Contract are subject to the examination,
duplication, transcription, and audit by the County and either the Legislative or State Auditor, pursuant to Minn.
Stat. 16C.05, subd. 5. Such evidences are also subject to review by the Comptroller General of the United
States, or a duly authorized representative, if federal funds are used for any work under this Contract. The
Contractor agrees to maintain such evidences for a period of six (6) years from the date services or payment were
last provided or made or longer if any audit in progress requires a longer retention period.
4. WORKER HEALTH, SAFETY AND TRAINING. Contractor shall be solely responsible for the health and
safety of its employees in connection with the work performed under this Contract. Contractor shall make
arrangements to ensure the health and safety of all subcontractors and other persons who may perform work in
connection with this Contract. Contractor shall ensure all personnel of Contractor and subcontractors are properly
trained and supervised and, when applicable, duly licensed or certified appropriate to the tasks engaged in under
this Contract. Each Contractor shall comply with federal, state, and local occupational safety and health
standards, regulations, and rules promulgated pursuant to the Occupational Health and Safety Act which are
applicable to the work to be performed by Contractor.
5. PROHIBITED TELECOMMUNICATIONS EQUIPMENT/SERVICES. If Contractor is a subrecipient of
federal grant funds under this Contract, Contractor certifies that, consistent with Section 889 of the John S.
McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018) (the "Act"), and
2 CFR 200.216, Contractor will not use funding covered by this Contract to procure or obtain, or to extend,
renew, or enter into any contract to procure or obtain, any equipment, system, or service that uses "covered
telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or
essential component of any system or as critical technology as part of any system. Contractor will include this
certification as a flow down clause in any agreement related to this Contract.
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6. CONTRACTOR GOOD STANDING. If Contractor is not an individual, Contractor must be registered to
do business in Minnesota with the Office of the Minnesota Secretary of State and shall maintain an active/in good
standing status with the Office of the Minnesota Secretary of State, and shall notify County of any changes in
status within five calendar days of such change. Business entities formed under the laws of a jurisdiction other
than Minnesota must maintain a certificate of authority (foreign corporations, limited liability companies, limited
partnerships, and limited liability limited partnerships), or a statement of foreign qualification (foreign limited
liability partnerships), or a statement of partnership authority (general partnerships). See Minn. Stat. 303.03
(corporations); 322C.0802 (limited liability companies); 321.0902 and 321.0907 (foreign limited partnership);
321.0102(7) (foreign limited liability limited partnerships); 323A.1102(a) (foreign limited liability partnership);
321.0902 and 321.0907 (foreign general partnerships).
7. CONTRACTOR DEBARMENT, SUSPENSION, AND RESPONSIBILITY CERTIFICATION. Federal
Regulation 45 CFR 92.35 prohibits the State/Agency from purchasing goods or services with federal money from
vendors who have been suspended or debarred by the federal government. Similarly, Minn. Stat. 16C.03,
subd. 2 provides the Commissioner of Administration with the authority to debar and suspend vendors who seek
to contract with the State/Agency. Vendors may be suspended or debarred when it is determined, through a duly
authorized hearing process, that they have abused the public trust in a serious manner.
By signing this Contract, the Contractor certifies that it and its principals* and employees:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from transacting business by or with any federal, state, or local governmental department or agency;
and
B. Have not within a three (3) year period preceding this Contract: 1) been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local) transaction or contract; 2) violated any federal
or state antitrust statutes; or 3) committed embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property; and
C. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity for: 1)
commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state, or local) transaction; 2) violating any federal or state antitrust statutes; or 3) committing
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property; and
D. Are not aware of any information and possess no knowledge that any subcontractor(s) that will
perform work pursuant to this Contract are in violation of any of the certifications set forth above; and
E. Shall immediately give written notice to the Authorized Representative should Contractor come
under investigation for allegations of fraud or a criminal offense in connection with obtaining, or performing a
public (federal, state, or local government) transaction; violating any federal or state antitrust statutes; or
committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property.
*"Principals" for the purposes of this certification means officers; directors; owners; partners; and persons having
primary management or supervisory responsibilities within a business entity (e.g. general manager; plant
manager; head of a subsidiary, division, or business segment and similar positions).
8. PREVAILING WAGES. Contractor shall pay wages to its employees at a rate not less than those
established by the Minnesota Department of Labor & Industry for commercial construction projects. In
accordance with Minn. Stat. 471.345, subd. 7 and Dakota County Board Resolution No. 95-55.
9. BOND FOR G/HVACR CONTRACTORS. In accordance with Minn. Stat. 326B.197, if Contractor will be
performing any work having to do with gas, heating, ventilation, cooling, air conditioning, fuel burning or
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refrigeration, the Contractor must give bond to the State of Minnesota for the benefit of persons suffering financial
loss by reason of Contractor's failure to comply with the requirements of the State Mechanical Code.
Directions for Online Access to Excluded Providers
To ensure compliance with this regulation, identification of excluded entities and individuals can be found on the
Office of Inspector General (OIG) website at https://oig.hhs.gov/exclusions/exclusions_list.asp
Attycv/Exh SA (Rev. 1-23)
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ATTACHMENT 2
INSURANCE TERMS
Contractor agrees to provide and maintain at all times during the term of this Contract such insurance
coverages as are indicated herein and to otherwise comply with the provisions that follow. Such policy(ies) of
insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of, the Contract indemnity
provisions. The provisions of this section shall also apply to all Subcontractors, Sub-subcontractors, and
Independent Contractors engaged by Contractor with respect to this Contract, and Contractor shall be entirely
responsible for securing the compliance of all such persons or parties with these provisions.
APPLICABLE SECTIONS ARE CHECKED
1. Workers Compensation.

Workers' Compensation insurance in compliance with all applicable statutes including an All States
or Universal Endorsement where applicable. Such policy shall include Employer's Liability coverage in an
amount no less than $500,000. If Contractor is not required by Statute to carry Workers' Compensation
Insurance, Contractor agrees: (1) to provide County with evidence documenting the specific provision
under Minn. Stat. 176.041 which excludes Contractor from the requirement of obtaining Workers'
Compensation Insurance; (2) to provide prior notice to County of any change in Contractor's exemption
status under Minn. Stat. 176.041; and (3) to defend, hold harmless and indemnify County from and
against any and all claims and losses brought by Contractor or any subcontractor or other person claiming
through Contractor for Workers' Compensation or Employers' Liability benefits for damages arising out of
any injury or illness resulting from performance of work under this Contract. If any such change requires
Contractor to obtain Workers' Compensation Insurance, Contractor agrees to promptly provide County with
evidence of such insurance coverage.
2. General Liability.

"Commercial General Liability Insurance" coverage, providing coverage on an "occurrence" basis.
Policy shall include, but not be limited to, coverage for Bodily Injury, Property Damage, Personal Injury,
Contractual Liability (applying to this Contract), Independent Contractors, "XC&U" and Products-
Completed Operations liability (if applicable). An Insurance Services Office "Comprehensive General
Liability" policy which includes a Broad Form Endorsement GL 0404 (Insurance Services Office
designation) shall be considered to be an acceptable equivalent policy form. Claims-made coverage is
acceptable.
A total combined general liability policy limit of at least $2,000,000 per occurrence and aggregate,
applying to liability for Bodily Injury, Personal Injury, and Property Damage, which total limit may be satisfied
by the limit afforded under its Commercial General Liability policy, or equivalent policy, or by such policy in
combination with the limits afforded by an Umbrella or Excess Liability policy (or policies); provided, that
the coverage afforded under any such Umbrella or Excess Liability policy is at least as broad as that
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afforded by the underlying Commercial General Liability policy (or equivalent underlying policy). Coverage
under such policy may be subject to a deductible, not to exceed $25,000 per occurrence. Contractor agrees
to maintain such insurance for at least one (1) year from Contract termination.
Such policy(ies) shall name Dakota County, its officers, employees and agents as Additional Insureds

thereunder.
3. Professional Liability

Professional Liability (errors and omissions) insurance with respect to its professional activities to
be performed under this Contract. This amount of insurance shall be at least $2,000,000 per occurrence
and aggregate. Coverage under such policy may be subject to a deductible, not to exceed $25,000 per
occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract
termination.
Contractor therefore agrees that it will not seek or voluntarily accept any such change in its
Professional Liability insurance coverage if such impairment of Dakota County's protection could result;
and further, that it will exercise its rights under any "Extended Reporting Period" ("tail coverage").
4. Automobile Liability.

Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage
arising out of the ownership, use, maintenance, or operation of all owned, non-owned and hired
automobiles and other motor vehicles utilized by Contractor in connection with its performance under this
Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage
in the amount of at least $2,000,000 per accident
Such policy, shall include Dakota County, its officers, employees and agents as Additional Insureds

thereunder.
5. Network Security and Privacy Liability.

Network security and privacy liability insurance, including first-party costs, for any breach that
compromises data obtained while providing services under this Agreement. This insurance should to cover
claims which may arise from failure of Contractor's security resulting in, but not limited to, computer attacks,
unauthorized access, disclosure of not public data including but not limited to confidential or private
information, transmission of a computer virus or denial of service. The required limit shall not be less than
$2,000,000 per occurrence with a $4,000,000 aggregate limit. Claims-made coverage is acceptable. Such
insurance shall name Dakota County, its officials, employees, volunteers and agents as additional insureds.
The policy shall provide an extended reporting period of not less than thirty-six (36) months from the
expiration date of the policy, if the policy if not renewed.
6. Evidence of Insurance.

Contractor shall promptly provide Dakota County with a Certificate of Insurance prior to
commencement of any work. At least 10 days prior to termination of any such coverage, Contractor shall
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