Hazardous Building Material Survey

REQUEST FOR QUALIFICATIONS & PROPOSALS - HAZARDOUS MATERIALS
October 9, 2026
Re: RSU 1: Bath ME
Ladies and Gentlemen:
Regional School Unit One (RSU 1), the Owner, wishes to engage a hazardous building material survey
(HBMS) for the Elementary School project, located in Bath Maine.
On behalf of RSU 1, Lavallee Brensinger Architects is soliciting Qualifications for the services required.
The Selected Company shall be contracted directly with the Owner.
Each respondent is requested to review the information provided and submit a Response and Fee
Proposal to the contact below via email on or before October 23rd, 2026 by 2:00pm EST.
Lance Whitehead
Lavallee Brensinger Architects
Lance.Whitehead@lbpa.com
207-558-7200
Questions related to this RFQ/P shall be directed to the same contact.
THE SITE
The property to be investigated is the Former Dike Newell School Site, located at 3 Wright Drive, Bath,
Maine 04530. The site contains the remains of the former school building, portions of which have been
damaged or destroyed by fire. Respondents shall consider the existing condition of the building when
developing their proposed approach, schedule, and fee.
A site survey (completed by Sebago Technics) and existing drawings provided by the Owner (some of
which include proposed additions) can be found here:
https://www.dropbox.com/scl/fo/g8482uk1l3mc81gt3d2dx/AGgFEGOfde2jowWhTqisdB4?rlkey=u2a64prr
g97g2ve06iw4bohvk&dl=0
PURPOSE OF THE SURVEY
The purpose of the Hazardous Building Materials Survey is to identify and quantify hazardous and
regulated building materials that may affect the potential demolition of the existing structure.
The survey and resulting report shall provide RSU 1 and its design and construction team with sufficient
information to:
* Identify known and suspected hazardous and regulated building materials;
* Establish approximate quantities and locations of identified materials;
* Develop preliminary abatement and disposal strategies;
* Prepare planning-level estimates of abatement and disposal costs;
* Identify areas requiring additional investigation or testing prior to demolition; and
* Understand regulatory, schedule, and cost implications associated with the identified materials.
The survey is intended to support project planning and cost estimating. The selected firm shall clearly
identify any additional investigation, sampling, testing, documentation, or regulatory coordination that will
be required prior to demolition or abatement.
SCOPE OF SERVICES
1. Hazardous Building Materials Survey
The selected firm shall perform a thorough inspection of accessible portions of the existing building and
associated areas that may be affected by demolition.
Boston | Manchester | Portland | www.LBPA.com

Hazardous Materials RFP: Page 2
New Bath Elementary School
October 9, 2026
The investigation shall identify, characterize, locate, and quantify known or suspected hazardous and
regulated building materials, including, as applicable:
* Asbestos-containing materials (ACM), including friable and applicable non-friable materials;
* Lead-based and/or lead-containing paint and coatings;
* PCB-containing or suspect PCB-containing building materials, including caulking, sealants,
glazing compounds, coatings, and electrical equipment, where applicable;
* Mercury-containing equipment and devices;
* Fluorescent lamps and lighting ballasts;
* Refrigerants and refrigerant-containing equipment;
* Oils, fuels, chemicals, and other potentially regulated liquids;
* Batteries and other universal wastes;
* Hazardous or regulated electrical equipment; and
* Other hazardous or regulated building materials observed during the investigation that may
require special handling, removal, disposal, or further evaluation prior to demolition.
The Consultant shall perform physical sampling and laboratory analysis as necessary to characterize
suspect materials and shall identify the analytical methods utilized.
2. Asbestos Investigation
The asbestos investigation shall include identification, sampling, and quantification of suspect asbestos-
containing building materials in accordance with applicable federal and State of Maine requirements.
The Consultant shall identify, at a minimum:
* Material type and description;
* Location;
* Approximate quantity;
* Friability;
* Condition;
* Sample identification number;
* Analytical result; and
* Applicable comments or recommendations regarding removal or management.
3. PCB-Containing Building Materials
The base scope shall include identification of suspect PCB-containing building materials and locations
that may warrant additional investigation.
If PCBs are identified, or if conditions indicate that additional PCB investigation is warranted, RSU 1 may
request a separate proposal from the selected Consultant for additional sampling, delineation,
quantification, regulatory coordination, cost estimating, and preparation of documentation necessary for
EPA review or submission.
Additional PCB investigation beyond the initial identification and screening described above shall not be
included in the base fee unless specifically identified by the Consultant.
4. Fire-Damaged and Inaccessible Areas
The Consultant shall account for the fire-damaged condition of the building in its proposed approach.
The Consultant shall identify portions of the building that cannot be safely or reasonably accessed or
investigated and shall document limitations of the survey resulting from fire damage, structural instability,
debris, concealed construction, or other conditions.
The Consultant shall identify recommended additional investigation that may be required as areas
become accessible or during demolition.
Boston | Manchester | Portland | www.LBPA.com

Hazardous Materials RFP: Page 3
New Bath Elementary School
October 9, 2026
Any destructive investigation anticipated as part of the base scope shall be clearly identified in the
proposal.
5. Fire Debris and Potential Site Impacts
As part of the base investigation, the Consultant shall perform a visual review of fire-related debris and
readily observable areas surrounding the former school building for evidence of hazardous or regulated
materials that may have been dispersed or deposited as a result of the fire, firefighting activities, building
collapse, or subsequent site disturbance.
The Consultant shall identify conditions that, in its professional judgment, warrant additional investigation
of fire debris, surface materials, or soil.
The base scope is not intended to constitute a Phase I or Phase II Environmental Site Assessment or
comprehensive soil investigation.
If additional debris, soil, groundwater, or other environmental sampling is recommended, the Consultant
shall identify the recommended scope and provide a separate proposal for such services. The report shall
clearly identify the basis for the recommendation and potential implications for demolition, site work,
material handling, disposal, and project cost.
6. Survey Report
The Consultant shall prepare a written Hazardous Building Materials Survey Report documenting the
investigation and findings.
At a minimum, the report shall include:
* Identification of the building and areas investigated;
* Dates of field investigation;
* Names and qualifications of personnel performing the investigation;
* Copies of applicable licenses or certifications;
* Description of survey methodology;
* Identification of inaccessible or uninvestigated areas and other survey limitations;
* Inventory of suspected and confirmed hazardous or regulated building materials;
* Sample identification numbers and sampling locations;
* Material descriptions;
* Approximate quantities;
* Condition and friability, where applicable;
* Laboratory analytical results;
* Identification of laboratories utilized;
* Analytical/test methods;
* Photographs of representative conditions, sampling locations, and identified hazardous materials;
* Plans, sketches, or other documentation sufficient to identify the general locations of identified
materials;
* Recommendations for abatement, removal, handling, and disposal;
* Identification of additional investigation or testing recommended prior to demolition;
* Identification of significant regulatory considerations affecting demolition or abatement; and
* Planning-level estimates of probable abatement and disposal costs.
Quantities shall be presented in appropriate units, such as square feet, linear feet, cubic feet, gallons, or
individual units, to facilitate preparation of demolition and abatement cost estimates.
7. Potential Future Abatement Design and Demolition Services
RSU 1 may elect to retain the selected Consultant for subsequent hazardous-material abatement and
demolition-related services.
Boston | Manchester | Portland | www.LBPA.com

Hazardous Materials RFP: Page 4
New Bath Elementary School
October 9, 2026
These services are not included in the base scope or base fee requested under this RFQ/P unless
otherwise specifically requested by the Owner.
Potential future services may include:
* Additional hazardous-material investigation and sampling;
* Preparation of hazardous-material abatement drawings, specifications, and bid documents;
* Development of quantities and contractor bid schedules;
* Coordination of hazardous-material requirements with the demolition documents;
* Assistance during bidding, including responses to bidder questions and review of substitutions;
* Review of contractor abatement plans, submittals, and regulatory documentation;
* Pre-demolition or pre-abatement meetings;
* Abatement monitoring and observation;
* Air monitoring, clearance testing, and final visual inspections, as applicable;
* Review of waste manifests and disposal documentation;
* Regulatory coordination and required notifications or submissions; and
* Other environmental consulting services necessary to support demolition and redevelopment of
the site.
The Consultant shall indicate its capability and experience providing these services. Fees for future
services will be negotiated separately if authorized by RSU 1.
REGULATORY COMPLIANCE
The Consultant shall perform the work in accordance with applicable federal, State of Maine, and local
requirements governing hazardous building materials, worker protection, sampling, laboratory analysis,
abatement, handling, transportation, and disposal.
The Consultant shall identify permits, notifications, regulatory submissions, or additional investigations
anticipated to be required prior to demolition or abatement.
SCHEDULE
The anticipated schedule is as follows:
* Qualifications and Fee Proposals Due: October 23, 2026 by 2:00pm EST.
* Consultant Selection / Contract Execution: October 30, 2026
* Final Survey Report Due: December 4, 2026
Respondents shall confirm their ability to meet this schedule and identify any anticipated schedule
constraints.
RESPONSE AND FEE PROPOSAL
Each response shall be submitted as a single PDF file via email to Lance Whitehead at
Lance.Whitehead@lbpa.com and shall include the following:
1. Firm Information
Proposer's name, address, and primary contact information.
2. Project Team and Qualifications
Identification and qualifications of the individual(s) who will perform the field investigation,
analysis, and reporting. Include applicable licenses and certifications.
3. Relevant Experience and References
Provide at least three (3) comparable projects involving hazardous building material surveys
associated with renovation, demolition, fire-damaged buildings, or similar facilities. Provide an
Owner and/or Architect reference, including contact information, for each project.
Boston | Manchester | Portland | www.LBPA.com

Hazardous Materials RFP: Page 5
New Bath Elementary School
October 9, 2026
4. Project Approach
Briefly describe the proposed approach to field investigation, sampling, laboratory analysis,
quantification, reporting, and cost estimating.
5. Availability and Schedule
Provide a statement confirming availability of the proposed team and the firm's ability to complete
the work within the schedule identified above.
6. Qualifications, Assumptions, and Exceptions
Clearly identify assumptions, exclusions, qualifications, or exceptions associated with the
proposed scope, fee, schedule, or contractual relationship.
7. Fee Proposal
Provide a detailed lump-sum fee for the base services described herein. At a minimum,
separately identify costs associated with:
Field investigation and sampling;
o
Laboratory testing and analysis;
o
Report preparation;
o
Hazardous-material quantification;
o
Planning-level abatement and disposal cost estimating; and
o
Reimbursable expenses, if applicable. Note: reimbursable expenses are per current State
o
of Maine rates as established by the Office of the State Controller.
In addition to the base fee, provide a unit-price schedule for additional sampling and laboratory
testing that may be authorized by the Owner. Unit pricing shall identify the cost per sample,
including applicable laboratory analysis, for common testing anticipated for this project, including
asbestos, lead, PCB, and other hazardous-material analyses proposed by the Consultant.
Provide hourly billing rates by personnel classification for additional professional services and
field investigation.
Provide a daily field rate for additional on-site investigation or observation services, identifying the
number and classification of personnel included in the rate and any assumptions regarding travel,
equipment, or expenses.
Additional testing, investigation, or services shall not be performed without prior authorization
from the Owner.
8. Proposed Contract
Provide the Consultant's proposed form of agreement or contract for professional services.
OWNER'S RIGHTS
RSU 1 reserves the right to accept or reject any or all proposals, request clarification or additional
information, negotiate scope and fee with one or more respondents, and select the firm determined to be
in the best interest of the Owner.
Selection will not necessarily be based solely upon the lowest proposed fee. Consideration may be given
to qualifications, relevant experience, proposed personnel, project approach, availability, schedule, and
fee.
Thank you for your interest in this important project.
Sincerely,
Lance Whitehead, AIA
K12 Studio Leader / Managing Principal
Lavallee Brensinger Architects (On Behalf of RSU-1)
Boston | Manchester | Portland | www.LBPA.com