NEEDHAM PUBLIC SCHOOLS
1330 Highland Avenue
Needham, MA 02492
May 6, 2026
DISPOSAL OF SURPLUS VEHICLES
Town of Needham
School Department
The Needham School Committee will hold a public auction on Wednesday, May 6, 2026 from 12:00- 1:00
PM to dispose of surplus vehicles, 28 Glen Gary Road, Needham, MA 02494.
Items for sale will be available for inspection on Wednesday, May 6, 2026 from 11:00 AM – 12:00 PM, at 28
Glen Gary Road, Needham MA 02494. Items will not be sold during this inspection preview period. All
potential purchasers are invited, but are not required to attend the preview inspection. Potential purchasers
should meet at the side entrance of the school, to register as visitors. The auction will begin at 12:00 PM on
Wednesday, May 6, 2026 and will end at 1:00 PM.
Rules for the auction will be distributed. Inventory will be sold as three (3) individual vehicles. Mailed in bids
will be accepted. All bids must be accompanied by a signed bid form which includes a non-collusion statement.
All items must be taken off the premises by the purchaser at the purchaser’s sole expense by Friday May
15, 2026 by 3:00 PM. Items which are not removed by that time will be disposed of, with no refund made
to the purchaser.
The list of items for disposal includes, but is not limited to:1- 2013 Toyota Sienna Passenger Van; 1-2018
Ford Transit Passenger Van; 1-2019 Ford Transit Passenger Van. Details of vehicle features for surplus
items will be available for review at the Office of the Assistant Superintendent for Finance and Operations,
1330 Highland Avenue, Needham, MA 02492 prior to the auction. The listing is subject to change and some
items may be disposed of internally to Town of Needham government offices, and may not be available for sale
at public auction.
The Needham Public Schools reserves the right to reject, in whole or in part, any and all bids, if the Committee
determines that cancellation or rejection is in the best interests of the District.
Daniel E. Gutekanst
Superintendent of Schools
Town of Needham
Needham, Massachusetts
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NEEDHAM PUBLIC SCHOOLS
1330 Highland Avenue
Needham, MA 02492
May 2026
Notice of Sale of Surplus Vehicles
I. INFORMATION & INSTRUCTIONS TO PURCHASERS
1. Questions:
Purchasers must read these specifications carefully. Questions about the specifications shall be
submitted phone, fax or email to:
Melane Bisbas
School Business and Operations Coordinator
Needham Public Schools
1330 Highland Avenue
Needham, MA 02492
Email: Melane_Bisbas@Needham.k12.ma.us
Telephone: (781) 455-0400 Ext. 11204
2. Inspection Equipment Prior to Sale (Preview)
Items for sale will be available for inspection on Wednesday, May 6, 2026 from 11:00 AM – 12:00
PM at 28 Glen Gary Road, Needham MA 02494. All potential purchasers are invited, but not required,
to attend the preview. Potential purchasers should meet at the side entrance.
3. Terms and Conditions of Sale:
A. Items will be available for purchase beginning Wednesday, May 6, 2026 from 12:00 – 1:00 PM.
The sale will end promptly at 1:00 PM. The sale will take place at the Hillside School, 28 Glen
Road, Needham, MA, 02494.
B. All sales are final.
C. All items are sold in “as is” condition.
D. Purchasers are responsible to make payment for all purchases at the time of sale.
E. Vehicles purchased must be removed from the premises by the purchaser at the purchaser’s sole
expense by 3:00 PM, Friday, May 15, 2026. Items not removed by 3:00 PM, May 15, 2026 will
be disposed of by the Needham Public Schools, with no refund to the buyer. The winning bidder(s)
will be required to schedule the removal with the Operations Coordinator for the Needham Public
Schools.
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F. After the winning bidders are determined, payments for purchases can be made by: money orde or
bank check payable to the Needham Public Schools. Credit cards and personal checks will not be
accepted. Checks will be required to be received within 7 calendar days of award notification.
G. Each surplus vehicles will be sold to the responsive purchaser who offers the highest price for each
lot of items offered for sale herein, and meets all of the terms and conditions of the sale. Offer forms
and envelopes will be available for bidders to submit their best offer. All bids will be opened at 1:00
PM on Wednesday, May 6, 2026.
H. If two bidders offer the same price, the winning bidder will be determined through a coin toss.
I. All purchasers will be required to make their bids using Needham Public Schools bid forms which
are attached as Exhibit A. These forms include a non-collusion statement.
J. Vendors need not be present to make an offer, mailed in offers will be accepted. All the required
forms must be mailed in. Please note all offers must be received at 1330 Highland Needham MA
02494, by 8:00 AM on Wednesday, May 6, 2026.
K. Needham Public Schools reserves the right to reject, in whole or in part, any or all offers to
purchase, if doing so serves the best interest of the School Department.
II. GENERAL INFORMATION
The following items are offered for sale. Available information on each vehicle is listed below.
Vehicle #1: 2013 Toyota Sienna Passenger Van (Van 10)
All Wheel Drive
Odometer: 46,505
Vehicle #2: 2018 Ford Transit 150 Passenger Van (Van 12)
Odometer: 85,140
Vehicle #3: 2019 Ford Transit Passenger Van (Van 5)
Odometer: 49,510
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Exhibit A
Needham Public Schools
Offer to Purchase Equipment
I, ________________________________________________________, offer to purchase of technology
equipment Lot #________________________made available for sale on May 6, 2026 items from the Needham
Public Schools.
All items are sold “as is” condition. All sales are final. In making this offer, the bidder agrees to remove all
purchased items from the premises at their sole expense by 3:00 PM on Friday, May 15, 2026. Items not
removed by this date and time will be disposed of by the Needham Public Schools with no refund to the buyer.
The purchase price for the above items is:
$___________________________________________
Total Purchase Price (in Longhand):
____________________________________________
Massachusetts General Law, Chapter 701 of the Acts of 1983 requires that bidders certify as follows:
The undersigned certifies under the pains and penalties of perjury that this purchase has been made and
submitted in good faith and without collusion or fraud with any person. As used in this certification, the word
"person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other
organization, entity or group of individuals.
_______________________________________________________
Signature of Person Submitting Purchase Proposal
_______________________________________________________
Printed Name of Person Signing Purchase Proposal
_______________________________________________________
Company/Organization Name (If Applicable)
_______________________________________________________
Address
_______________________________________________________
Phone Number
_______________________________________________________
Date Signed
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Van #
10
Year
2013
Make
Toyota
Model
Sienna AWD
Vin#
5TDJK3DC5FS095388
Color
White
Mileage 46,505
# of Keys 2
- Tires Fair to Good Condition
- 3 Minor Damages pics below
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
