Translation Services

This requirement is for: The Correctional Service of Canada, Regional Headquarters, Prairies.

Trade agreement:         Canadian Free Trade Agreement (CFTA)

Tendering procedures: All interested suppliers may submit a bid.

Competitive Procurement Strategy: Lowest priced compliant bid.

Set-aside under the Procurement Strategy for Indigenous Business:

This procurement is open to both Indigenous and non-Indigenous businesses. All interested suppliers may participate. However, suppliers are to note that this requirement is subject to a preference for Indigenous suppliers and will be set-aside under the federal government Procurement Strategy for Indigenous Business (PSIB) if Canada receives two or more responsive bids from Indigenous businesses who meet the requirements of the PSIB.

Indigenous businesses that have not already registered in the Indigenous Services Canada (ISC) Indigenous Business Directory should do so. Additional information on the Indigenous Business Directory is available at the following link:

https://www.sac-isc.gc.ca/eng/1100100033057/1610797769658#c3 .

Comprehensive Land Claim Agreement:

This procurement is not subject to a Comprehensive Land Claims Agreement.

Security Requirements: This contract includes security requirements.

Nature of Requirements:

The following is a summary of the statement of work for this requirement.

The Correctional Service Canada has a requirement to provide translation services including terminological research, on various general and specialized documents for the Correctional Service of Canada Regional Headquarters Prairies, Institutions and District offices.

The contractor must provide translation services in both official languages English and French. CSC estimates that 70% of the work will consist of translating text English to French and 30% will be translation of French to English. Document size may vary between 20 to 20,000 words. Historically, based on previous year’s translation requests, the total annual volume is 750,000 words. This data has been provided to Bidders to assist them in preparing their bids. The inclusion of this data in this bid solicitation does not represent a commitment by Canada that Canada's future usage of the service identified in this bid solicitation will be consistent with this data. It is provided purely for information purposes.

Approximately 25% of the documents CSC submits for translation will be handwritten and 75% of documents will be in typed format. The contractor must submit all translations in typed format.

Objectives: Provide translation services in both official languages.

Deliverables: The contractor must perform the work using Microsoft Word software compatible with Correctional Service of Canada’s current version of Microsoft Word. The contractor must be able to accept documents in pdf format.

Any conditions for participation of suppliers not specified in solicitation documentation: none.

Estimated quantity of commodity: See solicitation document statement of work and basis of payment.

Duration of Contract and Time Frame for Delivery:

Period of the Contract: The Work is to be performed during the period of October 1, 2025 to

September 30, 2030.

File Number: 50100-25-4933346

Contracting Authority: Janet Nelson

Telephone number: 306-659-9300

E-mail: 501contracts@csc-scc.gc.ca

NOTE TO BIDDERS: Bidders can obtain the complete statement of work and evaluation criteria by downloading the solicitation document and associated documents from the Canada buys / tender opportunities website.

The Crown reserves the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada (English or French).

After contract award, bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within fifteen (15) working days of receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Procurement Assistance Canada (PAC) offers seminars to businesses interested in learning how to sell goods and services to the Government of Canada. The seminars are FREE.

Topics include:

 Understand the federal procurement process;

 Learn about searching for opportunities;

 Find out how to bid on opportunities;

 Discover how to prepare to sell to the government.

The full schedule of seminars can be found on the Procurement Assistance Canada website, under find an event (Procurement Assistance Canada: Find an event - Canada.ca).

A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

• None