FY26-27 Maintenance and Support for IBML ImageTracDS 1210

Location:	Illinois
Posted:	Mar 12, 2025
Due:	Mar 17, 2025
Agency:	State Government of Illinois
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Solicitation No:	26-492DOR-ADMIN-B-46922
Publication URL:	To access bid details, please log in.

Bid Solicitation: 26-492DOR-ADMIN-B-46922

Responses Due in 4 Days, 18 Hours, 46 Minutes

Header Information

Bid Number:

26-492DOR-ADMIN-B-46922

Description:

FY26-27 Maintenance and Support for IBML ImageTracDS 1210 - Chicago

Bid Opening Date:

03/17/2025 01:00:00 PM

Purchaser:

Shanetta Thomas

Organization:

REV - Revenue

Department:

ACCOUNTPROCESS492 - Account Processing

Location:

AO001 - Account Processing

Fiscal Year:

Type Code:

95 - Small Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

03/12/2025 01:42:05 PM

Info Contact:

shanetta.thomas@illinois.gov

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	FY26-27 Maintenance and Support for IBML ImageTracDS 1210 - Chicago Term: 07/01/2025 - 06/30/2027. Pursuant to CPO Notice 2023.12, State agencies shall only accept electronic submissions for competitive solicitations. Paper responses will not be accepted. For more details please see the attachment titled Notice of Electronic Agency Submissions Only

Ship-to Address:

IL Department of Revenue
Attn: Warehouse Receiving
101 W. Jefferson
Springfield, IL 62702
US
Email: michael.e.thomas@illinois.gov
Phone: (217)524-0101

Bill-to Address:

Attn: Procurement Division
101 W. Jefferson
MC 6-100
Springfield, IL 62702
US
Email: REV.Procure@illinois.gov
Phone: (217)524-0034

Print Format:

File Attachments:

IRS Pub 1075 - Exhibit 7 Contract Language~27.pdf
CPO Notice 2023.12 Electronic Submission~11.pdf
Small Business Set-Aside Subcontract Language~42.pdf
standard-illinois-certifications-v.23.1~8.docx
FY26-27 Maintenance and Support for IBML ImageTracDS 1210 Chicago Contract Term July 1 2025 to June 30 2027~3.docx

Form Attachments:

Required Quote Attachments

SPO Name:

Heather Crain

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Link to Original Contract :

Item Information

Item # 3:

(

204

-
88

)

FY26 Contract Term: July 1, 2025 to June 30, 2026.// Vendor shall provide Full Service On-Site Maintenance & Software updates and Support by a Certified IBML reseller for the scanner provided and associated SofTrac software // Vendor shall provide four (4) quarterly on-site preventative maintenance inspections (PMI) and perform any necessary services and/or repairs to one (1) IBML ImageTracDS 1210 scanner with front and rear printers, and provide maintenance, enhancements, and upgrades to ImageTrac SoftTrac software and the associated servers located at the Illinois Department of Revenue, Chicago Operations Division, 555 W. Monroe Street, 11th Floor, Chicago, IL 60661. // Vendor to provide access to enhanced support website; and to include software upgrades to ImageTrac SoftTrac suite, and PCN notification. Vendor to notify Revenue on all available software enhancements and upgrades available. //Vendor must be a certified IBML seller or an authorized reseller of IBML products and all maintenance and support required to be performed by Certified IBML Technician. // Vendor is required to provide proof of their reseller agreement with IBML with their Bid response.

NIGP Code:

204-88
Scanners, Document: Handheld, Desktop and High Volume

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 4:

(

204

-
88

)

FY27 Contract Term: July 1, 2026 to June 30, 2027.// Vendor shall provide Full Service On-Site Maintenance & Software updates and Support by a Certified IBML reseller for the scanner provided and associated SofTrac software // Vendor shall provide four (4) quarterly on-site preventative maintenance inspections (PMI) and perform any necessary services and/or repairs to one (1) IBML ImageTracDS 1210 scanner with front and rear printers, and provide maintenance, enhancements, and upgrades to ImageTrac SoftTrac software and the associated servers located at the Illinois Department of Revenue, Chicago Operations Division, 555 W. Monroe Street, 11th Floor, Chicago, IL 60661. // Vendor to provide access to enhanced support website; and to include software upgrades to ImageTrac SoftTrac suite, and PCN notification. Vendor to notify Revenue on all available software enhancements and upgrades available. //Vendor must be a certified IBML seller or an authorized reseller of IBML products and all maintenance and support required to be performed by Certified IBML Technician. // Vendor is required to provide proof of their reseller agreement with IBML with their Bid response.

NIGP Code:

204-88
Scanners, Document: Handheld, Desktop and High Volume

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

Item # 5:

Vendor Notes: Invoices received prior to June 30, 2025 will be paid after July 1, 2025. Vendor quotation is required to be valid for 180 days from date of submission /In addition to the contract terms and conditions, the vendor/vendor's on-site technicians/consultants/supervisors/employees working at the agency are required to agree to the Federal Clause and Assurance to IRS Publications 1075 Exhibit 7 Safeguarding Contract Language. All documents accessible to the vendor are required to be handled in compliance under the Federal IRS 1075 Publication requirements. See Attachment "IRS Pub 1075 - Exhibit 7 Contract Language" for Vendor's handling of such documents.

Qty	Unit Cost	UOM	Total Discount Amt.	Total Cost
This item is narrative

ILLINOIS_ILL_AWS_PROD_BUYSPEED_1_bso