ITB 27-15/TM LITTLE BACK RIVER ROAD RECONSTRUCTION

ITB 27-15TM
BID PROPOSAL AND PROJECT MANUAL
Little Back River Road Reconstruction
VDOT Project No.: U000-114-315 / UPC 109304
Federal Aid Project Numbers: STP-5A03(997)
FHWA 534 No.: 45028
CITY OF HAMPTON
Procurement Office
Division of Finance
Community, Municipal Services, Education
Hampton, Virginia
Issued: Tuesday, September 29, 2026
Non-Mandatory Pre-Bid Conference: Tuesday, October 13, 2026 at 10:00 am ET
Zoom Meeting details in Bid Document
Pre-Bid Questions Due by: Tuesday, October 20, 2026 at 3:30 pm ET
Bids Due: Tuesday, November 3, 2026 at 10:00 am ET to:
Consolidated Procurement Office (1 Franklin Street, Suite 345, Hampton, VA 23669)
or Electronically via DemandStar
INVITATION FOR BID PREPARED BY:
Name: Gary Sightler
Title: Director of Procurement
Telephone: 757-727-2206
Email: Gary.Sightler@Hampton.gov

ITB 27-15TM Little Back River Road Reconstruction
VDOT Project No: U000-114-315 / UPC 109304
Federal Aid Project No.: STP-5A03(997)
TABLE OF CONTENTS
GENERAL:
NOTICE OF ADVERTISEMENT ............................................................................................. A-1
REQUIRED BID RESPONSE DOCUMENTS:
I. BID FORM ................................................................................................................ B-1
A. BID PROPOSAL & CONTRACTOR TABULATION SHEET................B-1
B. ADDENDA ACKNOWLEDGEMENT..............................................B-5
C. BIDDER COMPLIANCE..............................................................B-6
D. BIDDER SIGNATURE.................................................................B-7
E. BIDDER CONTACT INFORMATION..............................................B-8
II. VIRGINIA CONTRACTOR'S LICENSE .................................................................... B-9
III. BID BOND .............................................................................................................. B-10
IV. CERTIFICATION REGARDING DEBARMENT ...................................................... B-11
V. ANTI-COLLUSION / NON-DISCRIMINATION / DRUG-FREE WORKPLACE ........ B-12
VI. VDOT FORMS: ..................................................................................................... B-14
FORM C-48 - SUBCONTRACTOR/SUPPLIER SOLICITATION AND UTILIZATION FORM
FORM C-49 - DBE GOOD FAITH EFFORTS DOCUMENTATION
FORM C-104 - BIDDER STATEMENT FEDERALLY FUNDED PROJECTS
FORM C-105 - BIDDER CERTIFICATION FEDERALLY FUNDED PROJECTS
FORM C-110 - DBE REGULAR DEALER/DISTRIBUTOR AFFIRMATION FORM
FORM C-111 - MINIMUM DBE REQUIREMENTS
FORM C-112 - CERTIFICATION OF BINDING AGREEMENT
OTHER FORMS:
I. PRE-BID QUESTION FORM .................................................................................... C-1
II. CONTRACTOR QUESTIONNAIRE FORM .............................................................. C-2
III. CONTRACT PERFORMANCE AND PAYMENT BOND ......................................... C-8
IV. INSURANCE CERTIFICATES ............................................................................. C-10
SAMPLE AGREEMENT TEMPLATE
PROJECT SPECIFIC PROVISIONS
VDOT ROAD & BRIDGE SPECIFICATIONS: SPECIAL PROVISION COPIED NOTES
(SPCNs), SPECIAL PROVISION (SPs), AND SUPPLEMENTAL SPECIFICATIONS (SSs):
DIVISION I (100 SERIES) - GENERAL PROVISIONS
DIVISION II (200 SERIES) - MATERIALS
DIVISION III (300 SERIES) - ROADWAY CONSTRUCTION
DIVISION IV (400 SERIES) - BRIDGES AND STRUCTURES
DIVISION V (500 SERIES) - INCIDENTAL CONSTRUCTION
DIVISION VI (600 SERIES) - ROADSIDE DEVELOPMENT
DIVISION VII (700 SERIES) - TRAFFIC CONTROL DEVICES
ATTACHMENTS:
PLAN SET
CROSS SECTIONS
QUALITY ASSURANCE PLAN

ITB 27-15TM Little Back River Road Reconstruction
VDOT Project No: U000-114-315 / UPC 109304
Federal Aid Project No.: STP-5A03(997)
NOTICE OF ADVERTISEMENT
PROJECT: Little Back River Road Reconstruction
City Project No.: ITB 27-15TM
VDOT Project No: U000-114-315 / UPC 109304
Federal Project No.: STP-5A03(997)
LOCATION: City of Hampton, Virginia
ISSUE DATE: Tuesday, September 29, 2026
A Non-Mandatory PRE-BID Conference will be held at 10:00 am ET on Tuesday, October 13,
2026 via Zoom.
Join Zoom Meeting online:
https://us06web.zoom.us/j/87382443352?pwd=3bICHiXla1fcO0QvsTkbwVcmiQqOD1.1
Or by Conference Call: 888-475-4499
Meeting ID: 873 8244 3352
Passcode: 080095
PRE-BID QUESTIONS DUE: Tuesday, October 20, 2026 by 3:30 pm ET. Submit all pre-bid
questions to Gary Sightler, Director of Procurement via email (Gary.Sightler@Hampton.gov).
Please utilize the form in this solicitation for all pre-bid questions.
The City of Hampton, Virginia will receive sealed Bids for the above titled project at the
Procurement Office, located at 1 Franklin Street, Suite 345, Hampton, VA 23669 , or
electronically via DemandStar (http://www.demandstar.com) until at 10:00 am ET on
Tuesday, November 3, 2026 at which time the Bids will be publicly opened and read aloud.
Faxed or emailed responses shall not be accepted. Any Bids received after the specified time and
date will not be considered.
Bid Documents are available electronically via the City's Procurement and eVA websites. Contact the
Procurement Office, City of Hampton at (757) 727-2200 if assistance is needed.
The Project, ITB 27-15TM Little Back River Road Reconstruction, was developed under State / VDOT
Project No: U000-114-315 / UPC 109304, and Federal Aid Project Numbers: STP-5A03(997).
The work under this Project generally consists of installing pedestrian facilities on both sides of
Little Back River Road: an asphalt Shared-Use Path on the West side between Lamington Road and
Oakville Road and a concrete sidewalk on the East side between Riverchase Drive and the existing
sidewalk between Rosewood Drive and Westphal Drive.
This project shall be constructed in accordance with: AASHTO (American Association of State Highway
and Transportation Officials) A Policy on Geometric Design of Highways and Streets, 7th Edition dated
2018, the Virginia Department of Transportation (VDOT) Road and Bridge (R&B) Specifications, dated
2020; and VDOT R&B Standards, dated 2016; the Virginia Manual on Uniform Traffic Control Devices
(MUTCD) and the Virginia Work Area Protection Manual (WAPM), version 11.0 dated 2026; and the
Project Specific Provisions and VDOT Supplemental Specifications, SpecialP rovisions and Special
Provision Copied Notes in this contract.
A-1

ITB 27-15TM Little Back River Road Reconstruction
VDOT Project No: U000-114-315 / UPC 109304
Federal Aid Project No.: STP-5A03(997)
In accordance with the Code of Virginia 2.2-4336, a Bid Security in the amount of five percent (5% of
the Bid shall be submitted with each Bid.
Contractor registration is required in accordance with the Code of Virginia Title 2.2 Chapter 43 and
Title 54.1 Chapter 3.
Bidders shall be prequalified with VDOT, in accordance with Section 102.01 of the VDOT Road and
Bridge Specifications and as listed at any prequalified level on VDOT's List of Prequalified Vendors.
Restrictions for Subcontractor Only, Probationary, Currently Inactive, and Conditional prequalificated levels
are waived for this project.
It is VDOT policy that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26 must
have the maximum opportunity to participate in the performance of federally funded contracts. A list of
DBE firms certified by the SBSD and MWAA is maintained on SBSD's website
(http://www.SBSD.virginia.gov) under the DBE Directory of Certified Vendors. Contractors are
encouraged to take all necessary and reasonable steps to ensure that DBE firms have the maximum
opportunity to compete for and perform services on contract, including participation in any subsequent
supplement contracts. If the contractor intends to subcontract a portion of the services on the project, the
contractor is encouraged to seek out and consider DBEs as potential Sub-contractors. The contractor is
encouraged to contact DBEs to solicit their interest, capability and qualifications. Any agreement
between a contractor and a DBE whereby the DBE promises not to provide services to other contractors is
prohibited. This project is federally funded with a DBE contract goal of zero percent (0%). VDOT Forms
C-49, C-110, C-111, and C-112 are not required to be submitted. DBE participation will not count
towards bid evaluations for responsiveness.
Withdrawal of Bids due to error shall be subject to and in accordance with Section 2.-24330 of the Code of
Virginia and the Contract Documents. The Owner reserves the right to reject any and all Bids and to waive
any minor non-substantive errors in the Bid.
The City of Hampton does not discriminate in the solicitation or awarding of contracts on the basis of race,
religion, faith-based organizations, color, national origin, age, disability or any other basis prohibited by
sFtHatWe oAr fpeodleicrayl plarwoh. i bits the use of convict labor and material for projects located on this project.
All bids received in accordance with the terms of the advertisement shall be publicly opened and
announced by total amount. If any bid received is not read aloud, the name of the bidder and the reason
for not reading the bid aloud shall be publicly announced at the letting. Negotiation with contractors,
during the period following the opening of bids and before the award of the contract shall not be
permitted.
Unless otherwise provided in the Invitation to Bid, the name of a certain brand, make or manufacturer
shall not restrict bidders to the specific brand, make or manufacturer named and shall be deemed to
convey the general style, type, character, and quality of the article desired. Any article that the public
body in its sole discretion determines to be the equal of that specified, considering quality, workmanship,
economy of operation, and suitability for the purpose intended, shall be accepted.
By: Gary Sightler
Director of Procurement
City of Hampton
Procurement Department
A-2

ITB 27-15TM Little Back River Road Reconstruction
VDOT Project No: U000-114-315 / UPC 109304
Federal Aid Project No.: STP-5A03(997)
REQUIRED BID RESPONSE DOCUMENTS
I. BID FORM
Bids due: Tuesday, November 3, 2026
Bids to be opened: 10:00 am ET
Contract time limit 550 Days
Performance Bond: 100%
Payment Bond: 100%
Bid Security: 5%
To: City of Hampton, Virginia
1 Franklin Street, Suite 345
Hampton, VA 23669
A. BID PROPOSAL
In compliance with the Contract Documents, titled ITB 27-15TM Little
Back River Road Reconstruction, VDOT Project No:
U000-114-315 / UPC 109304, Federal Aid Project No.: STP-5A03(997), and all
Addenda issued to date all of which are part of this Bid, the undersigned
hereby proposes to furnish all items including materials, supervision, labor,
and equipment in strict accordance with, said Contract Documents, for the total base sum of:
SEE CONTRACTOR BID TABULATION SHEET(S), STARTING NEXT PAGE
B-1

ITB 27-15TM Little Back River Road Reconstruction
VDOT Project No: U000-114-315 / UPC 109304
Federal Aid Project No.: STP-5A03(997)
CONTRACTOR BID TABULATION SHEET
Item
Description Quantity Unit Unit Price Extended Price
No.
1 MOBILIZATION 1 LS $ $
2 MAINTENANCE OF TRAFFIC 1 LS $ $
3 CONSTRUCTION SURVEYING 1 LS $ $
4 CLEARING AND GRUBBING 1 LS $ $
5 EROSION AND SEDIMENT CONTROL 1 LS $ $
6 SOIL STABILIZATION 1 LS $ $
7 DEMOLITION OF PAVEMENT (RIGID/FLEXIBLE) 1,340 SY $ $
8 REGULAR EXCAVATION 2,250 CY $ $
UNDERCUT EXCAVATION (UNSUITABLE
9 225 CY $ $
MATERIAL) (AS NEEDED)
10 BEDDING MATL. AGGR. NO. 57 (AS NEEDED) 125 CY $ $
AGGR. MATERIAL NO. 3 (SUBGRADE
11 125 CY $ $
STABILIZATION) (AS NEEDED)
GEOTEXTILE (SUBGRADE STABILIZATION) (AS
12 3,900 SY $ $
NEEDED)
13 AGGR. MATERIAL NO. 25 OR 26 (AS NEEDED) 100 CY $ $
14 FLOWABLE BACKFILL (AS NEEDED) 18 CY $ $
15 SELECT MATERIAL (TYPE II) (CBR 20) 4,000 CY $ $
16 HYDR. CEMENT CONC. SIDEWALK (4") 1,454 SY $ $
HYDR. CEMENT CONC. SIDEWALK (7") (CURB
17 490 SY $ $
RAMPS)
18 CG-12 DETECTABLE WARNING SURFACE 104 SY $ $
19 STD. CURB CG-2 750 LF $ $
20 STD. COMB. CURB & GUTTER CG-6 4,700 LF $ $
21 ENTRANCE GUTTER CG-9A 255 SY $ $
22 ENTRANCE GUTTER VE-1 268 SY $ $
23 ENTRANCE GUTTER VE-3A 320 SY $ $
24 ENTRANCE GUTTER VE-5 236 SY $ $
B-2

ITB 27-15TM Little Back River Road Reconstruction
VDOT Project No: U000-114-315 / UPC 109304
Federal Aid Project No.: STP-5A03(997)
CONTRACTOR BID TABULATION SHEET
Item
Description Quantity Unit Unit Price Extended Price
No.
25 FLEXIBLE PAVE.PLANING 0"-2" 7,000 SY $ $
ASPHALT CONC. SURFACE COURSE TYPE SM-
26 7,000 SY $ $
9.5A (1"-3")
ASPHALT CONC. BASE COURSE TYPE BM-
27 180 SY $ $
25.0A (8")
28 AGGR. BASE MATERIAL NO. 21B (8") 180 SY $ $
ASPHALT CONC. SURFACE COURSE TYPE SM-
29 225 SY $ $
9.5A (2") (PATH)
30 AGGR. BASE MATERIAL NO. 21B (6") (PATH) 225 SY $ $
31 A3 MISC. CONCRETE (BUS STOP PAD) 4 CY $ $
32 YARD DRAIN YD 8 EA $ $
33 DROP INLET DI-1 7 EA $ $
34 DROP INLET DI-2A 1 EA $ $
35 DROP INLET DI-5 6 EA $ $
36 DROP INLET DI-9 12 EA $ $
37 MANHOLE MH-1 OR 2 8 EA $ $
38 MANHOLE FRAME AND COVER MH-1 OR MH-1A 11 EA $ $
39 TRENCH DRAIN 7 EA $ $
40 12" CONC. PIPE 10 LF $ $
41 15" CONC. PIPE 902 LF $ $
42 18" CONC. PIPE 358 LF $ $
43 24" CONC. PIPE 1,545 LF $ $
44 12" END SECTION ES-1 OR 2 1 EA $ $
45 15" END SECTION ES-1 OR 2 3 EA $ $
46 REMOVE EXIST. STRUCTURE 14 EA $ $
47 MODIFY EXIST. STRUCTURE 9 EA $ $
48 ADJUST EXIST. FRAME AND COVER 8 EA $ $
B-3

ITB 27-15TM Little Back River Road Reconstruction
VDOT Project No: U000-114-315 / UPC 109304
Federal Aid Project No.: STP-5A03(997)
CONTRACTOR BID TABULATION SHEET
Item
Description Quantity Unit Unit Price Extended Price
No.
49 ADJUST EXIST. SEWER CLEANOUT 2 EA $ $
50 ADJUST EXIST. METER/VALVE BOX 14 EA $ $
51 RELOCATE EXIST. MAILBOX 5 EA $ $
52 RELOCATE EXIST. SIGN PANEL 26 EA $ $
53 3/4" WATER SERVICE LATERAL, COPPER 162 LF $ $
54 1" WATER SERVICE LATERAL, COPPER 13 LF $ $
55 SIGN PANEL 141 SF $ $
56 SIGN POST STP-1, 2 3/16", 10 GAUGE 23 EA $ $
57 SIGN POST STP-1, 2 1/2", 10 GAUGE 23 EA $ $
58 CONCRETE FOUNDATION STP-1 TYPE B 23 EA $ $
59 TYPE B CLASS 1 PAVEMENT LINE MARKING 4" 6,700 LF $ $
60 TYPE B CLASS 1 PAVEMENT LINE MARKING 24" 1,000 LF $ $
RECTANGULAR RAPID FLASHING BEACON
61 6 EA $ $
ASSEMBLY
62 PROJECT IDENTIFICATION SIGN 2 EA $ $
TOTAL CONSTRUCTION BASE BID $
Bidder acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final
payment for all Unit Price Bid items will be based on actual quantities provided, determined as provided in the Contract Documents.
The prices quoted shall include without exception all materials, supervision, labor, equipment, appliances, clean-up, incidental items,
applicable sales, use and other taxes, insurance, building permit or fees, and the Contractor's labor, overhead, profit, mobilization and
other mark-ups, and in full accordance with the Contract Documents. Include allowance for waste where appropriate. The unit prices
shall be maintained throughout the Contract Time.
Discrepancies between multiplication of units of work and unit prices will be resolved in favor of unit prices. Discrepancies between the
indicated sum of any column of figures and the correct sum thereof will be resolved in the favor of the correct sum. Discrepancies
between words and figures will be resolved in favor of words.
B-4

ITB 27-15TM Little Back River Road Reconstruction
VDOT Project No: U000-114-315 / UPC 109304
Federal Aid Project No.: STP-5A03(997)
B. ADDENDA ACKNOWLEDGEMENT
The undersigned acknowledges receipt of the following addenda (if applicable):
Addendum No. __ Dated: __________
Addendum No. __ Dated: __________
Addendum No. __ Dated: __________
Addendum No. __ Dated: __________
Addendum No. __ Dated: __________
B-5

ITB 27-15TM Little Back River Road Reconstruction
VDOT Project No: U000-114-315 / UPC 109304
Federal Aid Project No.: STP-5A03(997)
C. BIDDER COMPLIANCE
1. Bidder agrees that the City of Hampton, Virginia shall have the right to waive any informalities
or minor non-substantive errors in the Bid. Award shall be based on the lowest responsive and
responsible Bid for Base Bid.
2. Bidder agrees that all prices stated herein shall be Firm for a period of 120 Calendar Days.
3. Bidder has carefully examined the Plans, Specifications, and all other documents pertaining
thereto and thoroughly understand the contents thereof.
4. Bidder has examined the location of the proposed Work and source of supply of materials.
5. Bidder is prequalified with VDOT, in accordance with Section 102.01 of the VDOT Road and
Bridge Specifications and as listed at any prequalified level on VDOT's List of Prequalified
Vendors under VDOT Vendor ID:___________________________.
6. Bidder agrees to bind himself upon award of the City of Hampton, Virginia under this proposal
to a contract with necessary surety bond to start work within ten (10) calendar days of Notice to
Proceed or as excepted by other contract language permitted by the Specifications, and to
complete all Work in accordance with the Plans and Specifications within the Contract Time
Limit.
7. Upon acceptance of Bidder's response, the Bidder will be asked to execute a formal Contract and
required to furnish a payment bond and a performance bond (per Code of Virginia 2.2-4337)
and a certificate of insurance (per Code of Virginia 2.2-4332). Bidder will execute and furnish
the same within ten (10) calendar days of such notice. Failure to do so will mean forfeiture of
any Surety Bidder may have been required to post as part of Bidder's response.
8. Bidder's Business, whether organized as a stock or non-stock Corporation, limited liability
company, Business trust, limited partnership, or registered as a registered limited liability
partnership, is authorized to transact business in the Commonwealth of Virginia as a domestic or
foreign Business entity if so required by Title 13.1 or Title 50 of the Code of Virginia, as
amended, or as otherwise required by law. Bidder shall include in his proposal the identification
number issued to it by the State Corporation Commission or a statement describing why the
Bidder is not required to be so authorized.
9. Bidder meets all licensing and permit requirements to conduct business in the City of Hampton,
Virginia.
10. CONTRACTOR'S REGISTRATION:
Registered Virginia Contractor Class and No. ______________________________
(issued to Contractor by DPOR)
State Corporation Commission Registration No. _____________________________
(issued to Contractor by the SCC)
***In Accordance with 23 CFR 635.110 of the Code of Federal Regulations, Bidder shall
provide a copy of Contractors License upon Notice of Intent (NOI) of Award of
contract.***
(NOTE: FAILURE TO PROVIDE CONTRACTOR'S REGISTRATION NUMBER AT NOI TO AWARD IS
GROUNDS FOR REJECTION OF THE BID)
B-6