313-27 Culvert Maintenance
| Location: | Ohio |
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| Posted: | Nov 19, 2025 |
| Due: | Dec 11, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035403 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035403 |
| Solicitation Name: | 313-27 Culvert Maintenance |
| Original Begin Date: | 11/19/2025 1:35:01 PM |
| Begin Date: | 11/19/2025 1:35:01 PM |
| End Date: | 12/11/2025 1:00:00 PM |
| Inquiry End Date: | 12/4/2025 1:00:00 PM |
| Commodity: | Culvert |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DOT-Dept of Transportation |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Invitation To Bid (ITB) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035403
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Solicitation Name
313-27 Culvert Maintenance
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RFx Type
Invitation To Bid (ITB)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
11/19/2025 1:35:01 PM (ET)
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Amendment?
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End Date
12/11/2025 1:00:00 PM (ET)
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Inquiry End Date
12/4/2025 1:00:00 PM
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Summary
The purpose of this invitation to bid is to establish term contract pricing for:
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Predecessor Contract
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Process
OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training |
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
Section 1:
Section 2:
Section 3:
ITB 313 Culvert Maintenance 11 / 19 / 2025
(Formerly contracts 314, 315, 316, and 317)
REQUIREMENTS/SPECIFICATIONS
Intent
The purpose of this invitation to bid is to establish term contract pricing for:
1. furnishing, installing, and grouting liner pipe into existing conduits (837)
2. furnishing liner pipe materials only (837)
3. furnishing, installing, a close-fit pipe liner liner system (899)
a. Must complete Traffic Control, EQ & LB tab when this option is bid.
4. furnishing, installing, and grouting joints seals in existing conduits
5. furnishing joints seal materials only
6. furnishing equipment and labor for cleanout of culvert and storm drains
7. furnishing, installing, materials for existing conduit repair by use of field paving
8. furnishing Geosynthetic Cementitious Composite Mat (936) materials only
Vendors may bid on one, more than one, or all(8) options listed on this contract. Vendor is not required
to bid on each type of work.
Multiple Award
Due to the nature of the items and services required or when a specific job is to be performed, the
Department will accept all responsive bids submitted on or before the specified bid opening date and
make an award to all responsive bidders. Therefore, this invitation constitutes a multiple award as set out
in Section 5513.02 of the Ohio Revised Code.
Vendors may bid on one, more than one, or all sections of this contract.
As needs arise, Districts will review a tabulated list of the multiple awarded vendors who submitted a bid,
and determine the vendor deemed to have the lowest responsible cost to the Department. An award
does not guarantee that your company will receive a purchase order during the term of this contract, or
that material will be released against an issued purchase order.
Manufacturer’s names, trade names, brand names or catalog numbers are used only for description and
to establish a market reference of the acceptable quality sought by the State. Other brand names found
to be of equal quality will be considered.
Purchasing Off Contract Activity
ODOT reserves the right to utilize its direct purchasing authority and purchase from other sources off
contract when responsive bidders are unable to meet the requirements of this contract. Additionally, the
Department may choose to issue out to bid a construction contract for any services covered under this
contract.
Contract Duration
The effective duration of this agreement shall be from the Date of Award through December 31, 2025
Project Locations
The projects will be located within the counties of each of the twelve (12) Districts in the State of Ohio, as
per the enclosed map. The locations provided below are the District Headquarters. NOTE: Purchase
orders when issued, will detail specific project locations within a District.
Rev. 05/27/2025
1
District 1 – Lima
District 2 - Bowling Green
District 3 - Ashland
District 4 - Akron
District 5 - Jacksontown
District 6 - Delaware
District 7 – Sydney
District 8 – Lebanon
District 9 – Chillicothe
District 10 – Marietta
District 11 – New Philadelphia
District 12 – Garfield Heights
Section 4:
Traffic Control
At the discretion of ODOT, either the Vendor or ODOT may provide traffic control for a project. The
vendor shall provide pricing for traffic control, in the event they are required to provide this service. See
pricing pages to provide cost.
Vendor will provide the necessary traffic control signing for the specified location. No lane closures will be
permitted, unless deemed necessary by the District Highway Management Administrator, or District
designee. Upon approval from the District Highway Management Administrator, or District designee,
vendor will provide traffic control per OMUTCD. All staging areas and work will be in coordination with
ODOT.
Payment for traffic control will be awarded for continuous flagging operations or lane closure(s), per
preceding paragraph.
Advanced warning signs for shoulder work ahead, lane closure if permitted, or other signs providing notice,
are to be considered as incidental to the various types of work performed.
Intermittent traffic stops by the vendor are not considered continuous flagging operations.
Vendor must provide ODOT with all traffic control setup/plan prior to erecting traffic control. Any questions
relating to payment for traffic control shall be addressed at this time.
Where multiple sites exist for a project, and if a flagging operation is required for only a limited number of
sites, the vendor and ODOT shall determine the sites where this is necessary, and coordinate sites in
succession for these operations, or in such a manner that it eliminates downtime during the day. Flagging
operations will only be paid for the sites requiring a flagging operation.
Section 5:
Environmental Requirements
ODOT will coordinate with the District Environmental Coordinator (DEC) to perform an environmental
review of the project sites and identify any environmental issues. ODOT will obtain the necessary permits
for each site.
The vendor shall comply with the provisions of all environmental permits issued for each specific project
location. Restrictions can include the location and timing of work, material utilized, curing water removal,
tree removal, etc.
It will be the responsibility of the vendor to ensure they have a copy of the Permit(s) prior to the start of
work.
Rev. 05/27/2025
2
Section 6: Liner Pipe
6.1 Intent
Furnish the appropriate liner pipe material and the required pipe liner size. The vendor will then install and
grout the liner pipe within existing pipe. Vendor shall be responsible for welding of pipe as required.
6.2 Requirements
The Liner pipe is to be supplied and installed in accordance with the following, but not limited to, current
approved Ohio Department of Transportation (ODOT) Specifications:
• ODOT Construction and Material Specifications (Spec Book)
• Supplemental Specification 800
• Supplemental Specification 832
• Supplemental Specification 837
6.3 Project Inspection and Determination
The ODOT District will inspect the existing culvert, determine the appropriate material (liner pipe) for
installation and calculate the required size. For vendor installed materials, during the Site Visit, the
vendor shall measure and confirm size requirements. The District Environmental Coordinator (DEC) will
identify environmental requirements in the workzone and obtain the necessary permits, approvals and
conditions, of which the vendor shall comply.
6.4 Safety Data Sheets
Technical Specifications and Material Safety Data Sheets will be submitted with bid and each project.
6.5 Availability/Delivery: When the Department requires the service of the contract, the District will contact
an awarded vendor and schedule site visits for all work locations.
6.6 Mandatory Site Visit(s): Before the acceptance of any work pursuant to this agreement, the ODOT and
vendor(s) shall conduct a site visit for each proposed work location(s) to determine the scope of work,
methods of installation, project start and completion dates, and to identify any potential project
challenges.
6.7 As a result of the site visit, the vendor(s) may choose to decline any of the proposed projects and ODOT
shall be able to move on to another awarded vendor to complete the work. It is the responsibility of the
vendor to properly inspect the work location before agreeing to complete any work pursuant to this
agreement.
6.8 ODOT shall not be held liable for extra costs incurred by the vendor for conditions that were known and
evident upon inspection(s) of the work location(s). Unforeseen conditions that result in additional work
needed shall be negotiated and agreed upon between the vendor and ODOT prior to any work being
performed.
6.9 Acceptance of Work to be Performed: If after the site visit(s) the vendor accepts the project and the
ODOT has agreed to the vendor’s proposed method of installation and project timeline, the ODOT will
issue a separate purchase order for each specific project location. This shall serve as the agreement
between both parties for the work to be performed within the agreed upon timeframe (i.e. Project Start
and Completion dates).
Note: Any changes to the originally agreed upon installation method or project schedule for the selected
material shall be mutually agreed upon by both parties prior to any work (or further work if project has
already commenced) being completed on the project. ODOT reserves the right to reject the vendor’s
Rev. 05/27/2025
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proposed method of installation if it feels that it would not be in the best interest of the Department. If a
method of installation cannot be mutually agreed upon, the Department may cancel the agreement (i.e.
Purchase Order) for that location and move onto another awarded contract vendor.
6.10 Restoration: Vendor is to restore the work zone area to the original condition. This may include but is not
limited to: all disturbed soil shall be restored, any excavated soil shall be restored per appropriate
approved methods (benching if necessary), any and all clearing and grubbing necessary to complete
installation shall be incidental to the cost of operation. Provide necessary seeding and mulching. All work
shall be in accordance with 650 Roadsides in the CMS.
6.11 Mobilization
The vendor will submit a lump sum mobilization cost for each District they bid. See attached pricing sheet
for additional details.
Since one project may consist of up to four sites, ODOT will compensate the awarded vendor a lump sum
plus mileage for the second, third, and fourth sites, if applicable. Compensation will be a lump sum of
$150.00 for each additional site plus mileage. One vehicle for equipment and one vehicle for material will
be paid at a rate of $0.655 per mile. If one vehicle is used for both equipment and material, then the
mileage compensation will only apply to that vehicle. Example: An equipment vehicle and material vehicle
traveled 15 miles from site one to site two. The awarded vendor would receive $150.00 + (15 miles) x
$.655 + (15 miles) x $.655 = $169.65
6.12 Method of Measurement
The Department will measure:
• Liner Pipe by the Linear Foot installed
6.13 Basis of Payment:
Unless otherwise stated, payment for Liner Pipe includes pipe cleaning, pipe preparation, flow bypass,
liner, grouting, water, equipment, labor, testing, inspections, cleanup, and all other work required to
complete the specified items.
6.14 Prevailing Wages
When the project exceeds the prevailing wage threshold levels, this contract is subject to Ohio Prevailing
Wage Laws, Chapter 4115 of the Ohio Revised Code and the vender shall comply with all provisions
contained therein. By signing this bid, the bidder guarantees that the prevailing wage scale to be paid to
all labor employed on this contract shall be in accordance with the published schedule of the prevailing
hourly wage and fringe benefits ascertained and determined by Ohio Bureau of Employment Services for
the county in which the work is being performed. The following links will provide information on prevailing
wage requirements, rates and laws.
Prevailing Wage Threshold Levels Link
https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-
resources/prevailing-wage-threshold-levels
Prevailing Wage Information about Ohio’s prevailing wage laws.
https://ohio.gov/wps/portal/gov/site/jobs/resources/prevailing-wage
Prevailing Wage on State Projects with NO Federal Aid(PN 060 – 04/20/2018)
https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/PN060_04202018_for_2023
.pdf
Rev. 05/27/2025
4
Vendor shall be responsible for verification of current classification rates for work location(s). Prevailing
wage rates may change throughout the life of the project and is the responsibility of the vendor to be in
line with current rates.
https://wagehour.com.ohio.gov/w3/webwh.nsf/wrlogin/?openform
Truck drivers who are employed to deliver materials to the project site are exempt from prevailing wage
except when the work performed is on the “site of work”. Site of Work includes the following:
▪ The physical place or places where the building or work called for in the contract will r
after the work is completed.
emain
▪ Job headquarters, tool yards, batch plants, borrow pits, etc., provided they:
1. Are located adjacent or virtually adjacent (within a two mile radius) to the site of the work
described above.
and
2. Are dedicated exclusively, or nearly so to performance of the contract or project; 80% of the
materials taken from the site must be used for the project.
Truck drivers who are Owner-operators are also exempt from prevailing wage. Owner-operators must
have a purchase or bona fide lease agreement contract and demonstrate financial commitment, such as
purchasing vehicle insurance, gasoline, etc. An Owner-operator includes a lessee of equipment, but
there must exist a bona fide lease with evidence of independent contractor status. A lease calling for a
share of revenues while being used, or short term in duration (3-5 years), will not qualify for Owner-
operator status.
Rev. 05/27/2025
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Bid Due: 6/17/2026
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