Sodium Permanganate

Location:	Virginia
Posted:	Oct 8, 2026
Agency:	Town of Culpeper
Type of Contract:	Awards
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Solicitation No:	ITB: DES-26-38003
Publication URL:	To access bid details, please log in.

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TABLE OF CONTENTS

I) SUBMISSION OF BID......................................................................................................... 3

A) Scope and Specifications of Procurement................................................................... 3

B) Insurance Checklist ...................................................................................................... 4

C) Type of Contract ........................................................................................................... 6

D) Questions and Comments Regarding Terms of the Solicitation and Modification

of Terms ......................................................................................................................... 6

E) Method for Making Submission .................................................................................. 6

F) Vendor Information Form and Certifications ........................................................... 7

G) Compliance with Directions ......................................................................................... 8

II) EVALUATION OF BID....................................................................................................... 8

A) Net Prices and Delivery Terms; Tax Exemption and Responsibility....................... 8

B) Required Elements of Bid Package ............................................................................. 9

C) Bid Form and Evaluation of Alternates Framework............................................... 10

D) Determining if Vendor is Responsible ...................................................................... 11

E) Exceptions to Terms of the Solicitation .................................................................... 12

F) Bid Acceptance Period................................................................................................ 12

G) Withdrawal of Bids ..................................................................................................... 12

III) METHOD OF AWARD OF CONTRACT....................................................................... 13

A) Award to Lowest Responsive and Responsible Bidder ......................................... 13

B) Award in Whole or in Part......................................................................................... 13

C) Multiple Awards.......................................................................................................... 13

IV) FORM OF CONTRACT AND RELATED DOCUMENTS ........................................... 13

A) Use of Town Standard Form Contract ..................................................................... 13

B) Use of AIA and Similar Forms .................................................................................. 13

C) Differing Terms in Contractor-Supplied Forms ...................................................... 14

V) MISCELLANEOUS ........................................................................................................... 14

A) Authority of Agents..................................................................................................... 14

B) Cooperative Procurement .......................................................................................... 14

C) Examination of Documents ........................................................................................ 15

D) Definitions .................................................................................................................... 15

E) Nondiscrimination; Participation of Small, Women-Owned and Minority-Owned

Business ........................................................................................................................ 17

BID SUBMISSION FORM ........................................................................................................ 18

VENDOR INFORMATION FORM ......................................................................................... 19

ACKNOWLEDGMENT OF RECEIPT OF ADDENDA ....................................................... 21

I) SUBMISSION OF BID

A) Scope and Specifications of Procurement

The Town is soliciting procurement of Sodium Permanganate. The specifications for this

procurement are as follows:

_X_ Goods

_____ Services

______ Insurance _____ Construction

General description of the subject of Procurement: Sodium Permanganate “NaMn04” shall

contain a solution strength of 20%. All chemicals shall be shipped with a current Safety

Data Sheet (SDS) and water treatment chemicals shall be shipped with NSF60 certification.

Quantity per delivery will be four (4) 250-gallon totes. Estimated annual total 7,500

gallons. Vendor is responsible for offloading chemicals at the delivery location. Vendor

is responsible for empty tote pick up. Delivery to the Water Treatment Plant, 816

Woodview Rd., Culpeper, VA 22701 and Wastewater Treatment Plant, 15108 Service

Lane, Culpeper, VA 22701.

The Town will be transitioning to bulk delivery at the conclusion of plant improvements

which will require a quantity per delivery of 2500-3000 gallons. The sodium permanganate

shall be hauled in a tanker truck with a standard bulkhead fitting. Tote delivery will cease

once these improvements have been completed. Please provide pricing for totes as well as

bulk delivery on the bid submission form.

Delivery schedule: Requests for deliveries will be made by the Town to the Vendor as

materials are required with requests being made at varying time intervals. Deliver requests

will be made based on the “Quantity per delivery” as outlined above. Delivery of all

chemicals shall be made within 7 days from the date of receipt of delivery request

from the Town of Culpeper. Vendor is responsible for offloading of chemicals at the

delivery location.

The contract period shall be for a term of one (1) year with provisions for renewal on an

annual basis for up to three (3) one-year periods. If the Town of Culpeper decides to renew

the contract for an additional one-year period, any additional compensation above that

specified in the previous year’s contract shall be negotiated and mutually agreed upon in

writing by the contractor and the Town of Culpeper, based on documented increases in

expenses, at least three months prior to renewal of the contract. Failure of the Contractor

to give notice of price increases or intent to terminate at least three months before the

anniversary shall result in the contract continuing on the same terms as the previous year

during the following year. If Contractor fails or refuses to provide any chemical for which

a contract is awarded in a timely fashion at the contract price, the Town may cover by

obtaining that chemical in any commercially reasonable way and bill the Contractor for the

difference between the contract price and the cover price (such difference being hereafter

“the cover difference”). The Town may collect the cover difference by deduction from

amounts due to the Contractor under any contract between the Town and the Contractor,

or by any other collection method available to it. If the cover difference remains unpaid 30

days after invoicing, the Town will be entitled to recover an additional 25% to reflect the

costs of collection as well as interest at 10% per annum on the cover difference until all

outstanding amounts are paid in full. Payments will be first applied to outstanding interest,

then to costs of collection, and only finally to the principal.

Procurement by the Town is governed by the Town Purchasing Policy, as amended, and

the Virginia Public Procurement Act, Sections 2.2-4300 et seq. of the Code of Virginia, as

amended. All Vendors are referred to the specific provisions of that policy and law for

guidance in dealing with Solicitations. If an inconsistency exists between the

Specifications of this Solicitation, the General Provisions, Contract, or other included

document, or the Purchasing Policy and State Procurement Law, the inconsistency shall be

resolved by giving precedence to the following documents in the following order:

1) Virginia Public Procurement Act, as amended,

2) Town Purchasing Policy, as amended,

3) The Specifications of this Solicitation (this section I),

4) The Contract,

5) The General Provisions of this Solicitation (Sections II – V).

B) Insurance Checklist

The minimum limits of the Contractor's Liability coverage shall be as provided in this

section. Insurance may be obtained from a single insurance company and policy or from

multiple companies and policies. With all types of required insurance except Worker’s

Compensation, the Contractor must add the Town as an additional insured. Proof of

insurance and certificates showing the Town as an additional insured are not required at

the Solicitation stage but are a condition precedent to the award of a Contract.

1) Worker's Compensation

X REQUIRED ____NOT REQUIRED

a) State........................................................................................Statutory

b) Applicable Federal .................................................................Statutory

c) Employer's Liability...............................................................$100,000.

d) Benefits Required by Union Labor Contractors ....................As Applicable

2) Comprehensive General Liability (including Contractor's Protective: Products and

Completed Operations; Broad Form Property Damage):

X REQUIRED _____NOT REQUIRED

a) Bodily Injury:

$1,000,000................................................Each Occurrence

$2,000,000................................................Aggregate, Products & Complete Operations

b) Property Damage:

$ 1,000,000...............................................Each Occurrence

$ 2,000,000...............................................Aggregate

c) Products and Completed Operations Insurance shall be maintained for a minimum

period of one (1) year after final payment, and the Contractor shall continue to

provide evidence of such coverage to the Owner on an annual basis.

d) Contractual Liability (Hold Harmless Coverage):

i) Bodily Injury:

$1,000,000..........................................Each Occurrence

$2,000,000..........................................Aggregate, Products & Complete Operations

ii) Property Damage:

$ 1,000,000.........................................Each Occurrence

$ 2,000,000.........................................Aggregate

e) Personal Injury, with Employment Exclusion deleted:

$ 2,000,000.........................................Aggregate

3) Comprehensive Automobile Liability (Owned, Non-Owned, Hired)

X REQUIRED ______NOT REQUIRED