716OPI - Preventative Maintenance for Refrigeration Units at the OPI Meat Processing Center

Location:	Ohio
Posted:	Nov 19, 2025
Due:	Dec 10, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip. J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	SRC0000035396
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000035396
Solicitation Name:	716OPI - Preventative Maintenance for Refrigeration Units at the OPI Meat Processing Center
Original Begin Date:	11/19/2025 11:29:56 AM
Begin Date:	11/19/2025 11:29:56 AM
End Date:	12/10/2025 12:00:00 PM
Inquiry End Date:	12/8/2025 12:00:00 PM
Commodity:	Heating and cooling and air conditioning HVAC installation and maintenance service
MBE Set Aside:	MBE Set Aside
Agency:	DRC100000 OPERATION SUPPORT CENTER DRCMAD
Solicitation Status:	Open for Bidding
Solicitation Type:	Quick Quote

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000035396

Solicitation Name

716OPI - Preventative Maintenance for Refrigeration Units at the OPI Meat Processing Center

RFx Type

Quick Quote

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

11/19/2025 11:29:56 AM (ET)

Amendment?

End Date

12/10/2025 12:00:00 PM (ET)

Inquiry End Date

12/8/2025 12:00:00 PM

Summary

The OPI Meat Processing Career Center, located at the Pickaway Correctional Institution, is seeking bids for a preventative maintenance agreement to service all refrigeration units, inlcuding all condensers and unit coolers. This agreement will also include all other repair services as needed to be billed at the contractor's time and material rate. The initial agreement will run through June 30, 2027 with the option to renew for up to two additional two-year terms.

Predecessor Contract

Process

OhioBuys Solicitation. Bidders must attend the required site visit currently scheduled on Wednesday, December 3rd, 2025 at 1:00 PM EST to have their proposal considered. Pleae contact William Bierbaugh at william.bierbaugh@drc.ohio.gov or by phone at 614-214-8916 by 12:00 PM on Monday, December 1, 2025 to coordinate the required gate pass to attend the site visit. All proposals must be submitted electronically by responding to this sourcing project before the closing date/time tto be considered. ***Please include all pertinent standard labor rates in the comment section of your bid response.***

Ship To

P003170 DRC OPI PCI MEAT PLANT DRC OPI PCI Meat Plant Orient

Contracting Entity

DRC100000 OPERATION SUPPORT CENTER DRCMAD

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Specs and additional Information	Public Solicitation Documents (Approved)	SRC0000035396_Preventative Maintenance Agreement.pdf

1 Record(s)

Attachment Preview

1. Agency/Facility Information

Field

Agency/Facility Name

Address

Details

Dept of Rehabilitation and Correction, OPI

Meat Processing Career Center

Pickaway Correctional Institution

11446 State Route 762

Orient, OH 43146

2. Service Requirements

Service Type

Type of Service

Service Start Date

Term of Service

Frequency of Service

Details

[X] Maintenance [X] Repair [ ] Inspection [ ] Testing

01/01/2026

01/01/2026 – 06/30/2027

Renewal Options Y[ X ] N [ ]

[ ] One-time [X] Recurring, Quarterly

3. Maintenance Services

Service Description

Quarterly preventative maintenance

for condensing units to include

visually inspecting each unit.

Semi-annual preventative

maintenance services for

condensing units.

Quarterly preventative maintenance

for all unit coolers.

Semi-annual preventative

maintenance for all unit coolers

Notes

Services to include but not limited to: inspection and routine cleaning of

each unit as needed. Make recommendations for any immediate

service/repairs needed.

Inspection and maintenance services to include but not limited to:

condenser coils/blades, condenser fans, electrical wiring, refrigeration

cycles, and suction accumulators.

Services to include but not limited to: inspection and routine cleaning of

each unit as needed. Make recommendations for any immediate

service/repairs needed.

Inspection and maintenance services to include but not limited to:

condenser coils/blades, condenser fans, electrical wiring, beacon sensors,

beacon pressure transducers, line heaters, and refrigeration cycles.

10. Repairs: The maintenance supplier will also perform repairs at the contract's time and material rates.

11.Facility-Specific Security Requirements

Requirement

Access and Identification

Check-In Procedures

Background Checks

Safety Regulations

Details

Photo ID is required

Entry is through Meat Plant sallyport. All technicians

must be cleared by correctional officer/security staff at

the sallyport.

12. Facility-Specific Work Hours

Work Hours

Regular Working Hours

Non-Regular Service Hours

Emergency Services

Details

M-F 7:00 AM – 3:00 PM, excluding State holidays.

Work outside normal hours subject to adjusted labor

rates.

Must provide emergency response within four hours,

24/7 availability required.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.