Request for Bids - 2026 Wastewater Collections Pumps.pdf

CITY OF SALINA
REQUEST FOR BIDS
City's Project Manager:
Project Title: Purchase of Wastewater Pumps - Monty Hole
Utilities/Wastewater Collection - 2026 596 N. Marymount
Salina, KS 67401
Bid Deadline: 10:00 a.m. (CST), November 12th, 2026
Telephone Number: (785)822-2385
monty.hole@salina.org
1. INVITATION TO BID
1.1 The City of Salina, Kansas is seeking Bids for the purchase of Wastewater Pumps -
Utilities/Wastewater Collection, as are more particularly described in this Request for Bids and
the detailed Specifications.
1.2 Sealed Bids will be received at the City-County Building, 300 W. Ash, Room 206, P.O.
Box 736, Salina, Kansas 67402, until the above-referenced Bid submission deadline, for
furnishing materials, equipment, and/or supplies, as described herein.
1.3 Submissions must be hand-delivered, or sent via return receipt delivery effected by certified
mail, priority mail, commercial courier service, overnight delivery service, or other reliable
personal delivery service to the City's above-referenced address. Facsimile or electronic
submissions will not be accepted. Submissions received after the specified time and date will
be returned unopened.
1.4 The bids will be opened and tabulated at a later date. Copies of Tabulated Bids will be provided
to all Bidders.
1.5 All questions concerning this solicitation during the bidding process shall be forwarded to the
Project Manager listed above.
2. SUMMARY OF SOLICIATION
2.1 Six (6) wastewater pumps to replace existing pumps at existing pump stations. Provide
submersible wastewater pumps for pumping sewage flow from the wet well into a force main.
Provide pump compatible with existing pump station piping, power, and control systems. See
Exhibit A for detailed information.
3. DEFINITIONS
3.1. Bid: A completed and properly signed response to this Request for Bids, which, if accepted by
the City, will bind the Bidder to perform the resultant Contract.
3.2. Bidder: A person or entity that submits a Bid in response to this Request for Bids.
3.3. Bid Documents: This Request for Bids, and all documents and information attached hereto or
incorporated herein.
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3.4. City: The City of Salina, Kansas.
3.5. Contract: A binding legal agreement between the City and the Successful Bidder, which
includes, without limitation, the City's Standard Purchase Terms and Conditions.
3.6. Deliverables: The goods, products, equipment, materials, and/or services to be provided to the
City under a Contract with the Successful Bidder.
3.7. Specifications: The stated minimum requirements for a Bid to be considered by the City,
including those set forth in Exhibit A attached to this Request for Bids, and all other written
the directions, provisions, and requirements pertaining to: (a) the kind and type of
Deliverables; (b) the qualities of materials to be furnished; and/or (c) the method and manner
of providing the related services.
3.8. Successful Bidder: The Bidder submitting a responsive Bid to whom the City awards a
Contract.
4. BID SUBMISSIONS
4.1 Written Bids shall be typewritten or written in ink on the form enclosed. Officials of
corporations shall designate their official title; partners or sole owners shall so state, giving the
names of all interested parties. The person signing the Bid shall initial all corrections or
erasures.
4.2 Bids with all required submittals and information shall be submitted at the time and place
indicated herein, in writing, within a sealed envelope. The envelope shall be identified on the
outside with Bidder's name and address and the project number, and addressed to the City of
Salina, in care of: Nikki Goding, City Clerk, City-County Building, 300 W. Ash, Room 206,
P.O. Box 736, Salina, Kansas 67402.
4.3 Sufficiency of Documents, Interpretations, Addenda.
4.3.1. The submission of a Bid will constitute an incontrovertible representation that the
Bidder will comply with every term and condition of the Bid Documents and that such
documents and specifications therein are sufficient in scope and detail to indicate and
convey understanding of all requirements for furnishing the Deliverables.
4.3.2. Any questions about the meaning or intent of the Bid Documents or requirements must
be submitted in writing to the Project Manager not less than seven (7) days prior to the
date of Bid opening. Questions thus submitted will be answered by written addenda
issued to all prospective Bidders who have obtained a copy of this Request for Bids
from the City. Oral or other interpretations or clarifications will be void, without any
legal effect, and do not bind the City.
4.3.3. Addenda to the Request for Bids shall be properly acknowledged in the space provided
on the Bid form.
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4.4 Each Bidder shall attach to its Bid copies of all warranties to be provided by the manufacturer,
distributor and/or Bidder.
4.5 Prior to Contract award, Bidders may be required to submit evidence that they: (a) have
adequate financial and technical ability to furnish and service the Deliverables; (b) maintain
spare parts for maintenance and repair of the Deliverables; and (c) have an acceptable service
record on Deliverables previously supplied to others.
4.6 In some cases, alternate Bids may be requested with respect to some elements of the
Specifications. Alternate pricing shall be provided on the forms provided for such purpose, and
shall be presented as an addition or reduction to the base Bid amount.
4.7 Bidders shall state the delivery terms in the Bid, unless already specified in the Bid form and/or
the Specifications, in which case delivery shall be made within the time(s) set forth. Bidders
shall further state in the Bid any and all prepayment and discount options offered to the City.
4.8 The City is exempt from Kansas sales tax on materials and equipment to be purchased
hereunder. Consequently, sales tax shall not be included in the Bid.
4.9 The City shall not be liable for any costs incurred by a Bidder in preparing and submitting a
Bid, or in performing any other activities relative to this Request for Bids.
4.10 The City may have trade-in equipment to be purchased. If so, the equipment will be listed on
or attached to the Specifications sheet, along with instructions for viewing or obtaining
additional information regarding this equipment. In all cases, the trade will be at the option of
the City, and the City reserves the right to either trade any or all of the listed equipment, or to
pay the Bid price of the item before trade and retain the trade-in equipment.
4.11 When approximate quantities are stated, the City reserves the right to increase or decrease the
quantity as best fits its needs.
5. BID SECURITY
5.1 The City's Bid security requirements are as follows ("X" indicates applicability):
Each Bidder shall submit with its Bid a certified check, cashier's check, or an acceptable
bidding bond (written on a penal sum form), in the amount of five percent (5%) of the total
amount shown on the Bid. The Bid security shall be made payable to the City and will
serve as a guarantee that the Bidder will enter into any Contract awarded to the Bidder in
accordance with the terms of the Bid. If a Bidder fails or refuses to enter into a Contract,
or to hold the Bid price, terms, or conditions firm, then, in addition to exercising any other
available remedy at law or in equity (including but not limited to the remedies available
to the City pursuant to Section 11 of the City's Standard Purchase Terms and Conditions
attached hereto), the City may consider the Bidder to be in default and the Bid security of
that Bidder shall be forfeited and the money derived therefrom will be turned to the use of
the City. The City may retain the security of any Bidder until sixty-one (61) days after the
Bid opening, at which time the Bid security shall be returned to all unsuccessful Bidders.
Bid security is not required for this project.
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6. BID WITHDRAWAL
6.1 Bids may be withdrawn by notice in writing, but only if the written notice is received by the
City prior to Bid opening. Any such withdrawal notice must be delivered in the same manner
as Bids are required to be submitted. After Bid opening, Bids may not be withdrawn and shall
remain open for sixty (60) days.
7. AWARD OF CONTRACT
7.1 The City reserves the right to reject any and all Bids; to waive any and all informalities or
defects; to disregard all nonconforming, non-responsive or conditional Bids; or to accept such
proposals as shall be deemed to be in the best interest of the City so to do. Discrepancies
between words and figures will be resolved in favor of words. Discrepancies between the
indicated sum of any column of figures and the correct sum thereof will be resolved in favor
of the correct sum.
7.2 Bids will be evaluated and award will be made to the lowest and best responsive and
responsible Bidder whose Bid conforms to the City's requirements, and whose Bid is
considered to be the most advantageous to the City, price and other factors considered. Factors
to be considered may include, but are not limited to, Bidder's past performance, total unit cost,
economic cost analysis, life cycle costs, warranty, service response time, quality, maintenance
cost, durability, operational requirements of the City, and any other such information in the
City's discretion.
7.3 The City may elect to accept a Bid for the Deliverables without trade-in of any or all of the
listed trade-in equipment (if any is listed in the Specifications), or the City may elect to accept
the Bid with any combination of trade-in equipment. The selection of particular units, if any,
of the identified trade-in equipment to be traded rests solely with the City.
8. CONTRACT TERMS
8.1 Within ten (10) days of acceptance by the City and the issuance of a notice of award, the
Successful Bidder will enter into a Contract with the City. The Contract between the City and
the Successful Bidder shall be subject to, and shall include, Exhibit B - City's Standard
Purchase Terms and Conditions, a copy of which is attached hereto. The Standard Purchase
Terms and Conditions shall not be modified and shall supersede any terms, conditions, or
provisions proposed by the Bidder which may be inconsistent therewith. Submission of a Bid
constitutes an offer to contract on these terms, and the City's issuance of a purchase order
constitutes the City's acceptance of the Successful Bidder's offer on these terms, and forms a
Contract.
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BID FORM
TO THE BOARD OF COMMISSIONERS
CITY OF SALINA, KANSAS
Project Name: Wastewater Pumps - Utilities/Wastewater Collection - 2026
1. Proposal to Enter into Contract. The undersigned Bidder hereby submits the following
Bid for the Deliverables indicated below, in accordance with the terms and Specifications of the Request
for Bids and related Bid Documents. Bidder proposes and agrees, if this Bid is accepted, to furnish all
Deliverables for which a Contract is awarded, within the date(s) specified, in the manner and at the prices
herein stated, and in accordance with the terms and conditions of the Bid Documents.
2. Bidder's Acknowledgments. Bidder accepts all of the terms and conditions of the Bid
Documents, including but not limited to the City's Standard Purchase Terms and Conditions (as
applicable). This Bid will remain subject to acceptance for sixty (60) days after the Bid opening, or for
such longer period of time that Bidder may agree to in writing upon request by the City.
3. Bidder's Representations. In submitting this Bid, Bidder represents that:
a. Bidder has carefully reviewed the Bid Documents, and the following addenda, receipt
of which is hereby acknowledged:
1.
2.
b. Bidder understands and agrees that in signing this Bid, Bidder waives all rights to plead
any misunderstanding regarding the Bid Documents or the above-referenced addenda.
c. Bidder has given the Project Manager written notice of all conflicts, errors, ambiguities,
or discrepancies that Bidder has discovered in the Bid Documents, and the Project
Manager's written explanation is acceptable to Bidder.
4. Bid Price. Bidder will sell the specified Deliverables in accordance with the Bid
Documents, for the following prices:
Item No. Description Quantity Unit Price Total
1 WASTEWATER PUMP Station #3 2
2 WASTEWATER PUMP Station #40 1
3 WASTEWATER PUMP Station #46 1
4 WASTEWATER PUMP Station #47 1
5 WASTEWATER PUMP Station A 1
Brand _________________________________
Model # _________________________________
BF-1

5. Delivery Date; Delivery Charges. Bidder represents and warrants that, if this Bid is
accepted, Bidder will deliver the Deliverables and provide all related services within
___________________ days after receipt of a notice of award, or in accordance with the following
timeframe _________________________________________________________________________.
The Bid prices above shall include all transportation, preparation, and handling charges. Deliver the
equipment to the Salina Wastewater Treatment Plant, 596 N Marymount Road, Salina Kansas.
6. Trade-In Offer. Not Applicable.
7. Discount Terms. Bidder offers the following discount or promotional terms
(as applicable):_____________________________________________________________________.
8. Definitions. Terms used in this Bid shall have the meanings assigned to them in the Bid
Documents.
9. Bid Enclosures. Bidder has included with this Bid submittal:
(Items Marked with "X" must be enclosed):
Bid Security
Technical Specification Sheet with responses
Original manufacturer's information and specification sheets
Performance data including volts, amperes, and efficiency
Pump Curves with operating points marked on the curve
Outline drawings, dimensions, weights
Accessory components descriptions and specification sheets
Copies of Warranties and related information
NAME OF BIDDER:
ADDRESS:
PHONE:
E-MAIL ADDRESS:
BY:
TITLE:
DATE SUBMITTED:
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EXHIBIT A
DESCRIPTION OF DELIVERABLES
CITY OF SALINA, KANSAS
WASTEWATER PUMPS - UTILITIES/WASTEWATER COLLECTION - 2026
PART 1 - GENERAL
1.1 SUMMARY
A. This section includes furnishing submersible wastewater pumps and all necessary accessories for
replacement of Six (6) existing pumps at existing wastewater pump stations. The City may
purchase any or none of the alternates. Accessories required or recommended by unit manufacturer
for satisfactory operation in this application, but not specifically described herein, shall be included
as a part of the unit.
1.2 SUBMITTALS
A. Shop Drawings: Provide the following information:
1. Dimensioned outline plan and elevation drawings of pump and other components specified.
Show required clearances. Indicate weights.
2. Manufacturer's name and catalog cuts listing type, model number, catalog number,
performance data, efficiency, volts, amperes, kilowatts, and other pertinent data.
3. Provide manufacturer's installation instructions. Provide installation details including method
of assembly, components, and locations and sizes of each field connection.
4. Data on features, components, accessories ratings, and performance.
B. Operation and Maintenance Manuals: Provide two (2) hard copies and one (1) electronic copy.
Include the following:
1. Provide manufacturers standard Operations and Maintenance manuals on the pump and motor.
2. Warranty Certificate.
3. List of tools and replacement items recommended being stored at the facility for ready access.
Include part and drawing numbers, current unit prices, and source of supply.
4. Startup service report.
1.3 QUALITY ASSURANCE
A. Service Center: Maintain, within 250 miles of Project site, a factory authorized service center
capable of providing training, parts, and emergency maintenance repairs.
1.4 EXTRA MATERIALS
A. Furnish extra materials described below that match products installed and that are packaged with
protective covering for storage and identified with labels describing contents.
1. None Required.
Exhibit A-1

1.5 WARRANTY
A. Provide a minimum of a FIVE (5) YEAR WARRANTY, or longer if provided by the
manufacturer's standard warranty terms, on the provided equipment. Warranty period shall be
NON-PRORATED and begin on the date of delivery of the equipment. Warranty shall cover all
parts and labor required to repair the equipment due to defects in materials or workmanship.
PART 2 - PRODUCTS
2.1 MANUFACTURERS
A. Subject to compliance with requirements, provide products by one of the following (no
substitutions):
1. Sulzer/ABS
2. Xylem/Flygt
3. KSB
2.2 SERVICE CONDITIONS
A. Environmental Conditions: Pump shall withstand the following environmental conditions without
mechanical or electrical damage or degradation of performance capability:
1. Ambient Temperature: Sewage Wetwell - typical.
2. Altitude: 1250 feet.
3. Hazardous Location: Sewage wet well is a hazardous location classified as Class I, Group C/D,
Division 1.
2.3 NAMEPLATES
A. Each major system component shall be equipped with a nameplate to identify manufacturer's name
and address, model and serial number of component, and operating parameters.
2.4 PUMP PARAMETERS
A. See attached Technical Specification Check Sheet for each pump.
PART 3 - EXECUTION
3.1 FIELD QUALITY CONTROL
A. Manufacturer's Field Service: Engage a factory-authorized service representative to inspect, test,
and adjust components and equipment installation.
Exhibit A-2

3.2 STARTUP SERVICE
A. Engage a factory-authorized service representative to install pump.
B. Engage a factory-authorized service representative to perform startup service.
C. Complete startup checks according to manufacturer's written instructions.
3.3 PERFORMANCE TESTING
A. The installed system shall be performance tested on-site to demonstrate proper pump operation.
B. Measure the following parameters and submit a written report of the results:
1. Megger test of motor and power cable
2. Voltage
3. Amperage
4. Discharge Pressure
5. Wet Well Drawdown
3.4 TRAINING
A. Engage a factory-authorized service representative to train Owner's maintenance personnel to
adjust, operate, and maintain the equipment. Provide one 4 hour training session at the time of
equipment delivery, schedule in advance with the owner.
Exhibit A-3

EXHIBIT B
CITY OF SALINA, KANSAS
STANDARD PURCHASE TERMS AND CONDITIONS
1. Contractor's Obligations. The Contractor shall fully purchase order. Invoices shall contain the following
and timely provide all Deliverables described in the information: purchase order number, item number,
Contractor's Bid in strict accordance with the terms, description of goods or services, sizes, units of measure,
covenants, and conditions of this Contract, the quantity, unit price, and extended totals.
Specifications, and all applicable federal, state, and local
laws. 7. Payment. The City shall pay the Contractor for
goods and services rendered, in one lump sum, which shall
2. Effective Date; Term. This Contract shall be be due and payable to Contractor within thirty (30) calendar
effective as of the date of the City's purchase order, and shall days after the City's receipt of the invoice. Provided,
continue in effect until all obligations are performed in however, that no payment shall be due until after: (a) the City
accordance with this Contract. The Contractor shall furnish has issued a Notification of Acceptance with respect to all
the Deliverables, and provide all related services, on or Deliverables covered by the invoice; and (b) the Contractor
before the date(s) or within the time(s) specified in the has provided clear and unencumbered title to the
Contractor's Bid. Deliverables. No. C.O.D.s will be accepted.
3. Title & Risk of Loss. Title to and risk of loss of the 8. Warranties. The Contractor warrants and represents
Deliverables shall pass to the City only when clear and that all Deliverables sold to the City under this Contract shall
unencumbered title to the Deliverables has been furnished to be free from defects in design, workmanship or manufacture,
the City and Notification of Acceptance has been issued by and further represents and warrants that all Deliverables
the City. shall conform in all material respects to: (i) the
Specifications, drawings, and descriptions; (ii) any samples
4. Delivery Terms and Transportation Charges. All furnished by the Contractor; (iii) the terms, covenants and
deliveries shall be F.O.B. destination with all transportation conditions of this Contract; and (iv) all applicable state,
and handling charges paid by the Contractor. The place of federal or local laws, rules, and regulations, and industry
delivery shall be that location set forth in the purchase order. codes and standards. These warranties shall be in addition to
any other warranty or guarantee provided by the Contractor.
5. Inspections; Rejection; Withholding Acceptance Unless otherwise stated in the Specifications, the
Pending Cure. The City expressly reserves all rights to Deliverables shall be new merchandise, and not used or
inspect the Deliverables within a reasonable time after reconditioned. The Contractor may not limit, exclude or
delivery, and to reject defective or non-conforming goods. disclaim the forgoing warranties or any warranty implied by
Notwithstanding anything to the contrary contained in law, and any attempt to do so shall be without force or effect.
applicable law or in any laws of sales or standards and The warranty period shall be at least one year from the date
practices in the industry, any acknowledgement of receipt or of acceptance of the Deliverables or from the date of
delivery of the Deliverables by the City shall not constitute acceptance of any replacement Deliverables, or such longer
acceptance by the City or waiver of any defects or period as may be required by the Specifications. If the
nonconformance. Acceptance of the Deliverables shall not Contractor is not the manufacturer and the Deliverables are
be deemed to occur until the City's issuance of the written covered by a separate manufacturer's warranty, the
Notification of Acceptance to the Contractor. The City Contractor shall transfer and assign such manufacturer's
reserves the right to reject the Deliverables, in whole or in warranty to the City. If for any reason the manufacturer's
part, if the Deliverables fail in any respect to conform to the warranty cannot be fully transferred to the City, the
Specifications and requirements contained in or made a part Contractor shall assist and cooperate with the City to the
of the Bid; if they are defective in any respect; or if they have fullest extent to enforce such manufacturer's warranty for
not been properly or satisfactorily installed or equipped. If the benefit of the City.
the Deliverables are substantially in compliance with the
Specifications, but are defective or nonconforming to some 9. Indemnification. To the fullest extent permitted by
degree, the City may, in its sole discretion, withhold law, the Contractor shall defend, indemnify and hold
acceptance until the Deliverables are rendered non-defective harmless the City, its agents, representatives, officers,
and conform in every respect to the Contract. officials and employees from and against all claims,
damages, losses and expenses (including but not limited to
6. Invoices. Invoices shall be prepared and submitted attorney fees and court costs) attributable to bodily injury,
in duplicate to the "ship-to" address specified on the sickness, disease, death, or injury to, impairment, or
purchase order. Separate invoices are required for each destruction of property, including loss of use resulting
Standard Purchase Terms and Conditions (2014-09-21) B-1