Tree and brush removal at Spencer Lake Wildlife Area
| Location: | Ohio |
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| Posted: | Nov 19, 2025 |
| Due: | Dec 15, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035333 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035333 |
| Solicitation Name: | Tree and brush removal at Spencer Lake Wildlife Area |
| Original Begin Date: | 11/17/2025 4:03:47 PM |
| Begin Date: | 11/17/2025 4:03:47 PM |
| End Date: | 12/15/2025 12:00:00 PM |
| Inquiry End Date: | 12/12/2025 12:00:00 PM |
| Commodity: | Forest harvesting specialized operations |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DNR750560 District 3-Wildlife Management DNRSUM |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Quick Quote |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035333
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Solicitation Name
Tree and brush removal at Spencer Lake Wildlife Area
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RFx Type
Quick Quote
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
11/17/2025 4:03:47 PM (ET)
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Amendment?
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End Date
12/15/2025 12:00:00 PM (ET)
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Inquiry End Date
12/12/2025 12:00:00 PM
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Summary
Spencer Lake WA Tree and brush clearing. Medina County |
Predecessor Contract
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Process
Awarded to lowest and most responsible bidder. |
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
3 Record(s)
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Attachment Preview
The Ohio Department of Natural Resources is requesting bids for: Division of Wildlife –
The Ohio Department of Natural Resources Division of Wildlife is seeking bids to clear trees and
brush that lies on the South side of the East causeway road at Spencer Lake Wildlife Area located
near Spencer Ohio. The work area is approximately 530’ by 30’ and contains Osage orange, ash,
box elder, maple, autumn olive and multiflora rose. The majority of the material is less than 12 inches
in diameter with a few trees in excess of 12”. Prospective contractors are encouraged to view the work
area, which is clearly marked and shown in exhibit B anytime at their convenience. The contractor
must comply with and complete all the following items entirely; some may not apply depending on
method of removal.
Option A- Utilizing a forestry mulching head on track machine. In this option all mulched material may
remain on site and incorporated into the soil. All stumps must be ground at or slightly below grade.
Option B- Utilizing a chainsaw, chipper and mechanical means.
Name or Title of the Service or Supply: Spencer Lake Wildlife Area East road tree and brush removal.
1. All tree clearing work must take place between December 8, 2025 and March 31, 2026.
2. Work hours are Monday through Friday from 7am to 5:30pm. In addition, blackout dates
when no work may take place are: January 5th and 6th 2026.
3. All trees and woody vegetation must be removed from the area shown and described in
Exhibit B.
4. All stumps must be cut as close as reasonable possible to the existing ground grade but in
no circumstances shall they protrude more than 2 inches above grade.
5. All brush, limbs and logs 12 inches and under shall be removed from the site if not using a
mulching head. If chipped all wood chips must be removed from the site.
6. Limbs and logs larger than 12 inches are to be combined and placed on site next to work
area. The exact location will be determined by the DOW representative prior to the beginning
of work.
7. The causeway lane may be temporally closed to vehicle traffic during work hours Monday
through Friday from 7 am to 5:30 pm. However, every effort should be made to keep the
closures to a minimum.
8. The contractor shall supply all labor, materials, and equipment required to complete the
entire project.
9. The contractor must comply with the specifications in this scope and the contract, comply
with all federal, state, and local laws, regulations, codes, and ordinances.
10. The contractor shall ensure that the job site is clean, debris is organized, and no open
hazards are left at the end of each workday.
11. No burning of any material on site will be permitted.
12. Following completion, the work and parking areas utilized shall be reclaimed to the original
grade and conditions.
13. The contractor is responsible for repairing at their cost any damage caused to the roadway,
parking areas and road ditches.
14. Any and all onsite changes or adjustment to the above will be mutually agreed upon in
writing prior to taking place.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as
determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received
outside of Ohio Buys will not be considered.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low
lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the
bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items
may result in the bidder being deemed not responsive
Site Visit & Point of Contact
Prior to submitting a bid response, offerors are encouraged to visit the work location as described in Exhibit B.
DOW representative: Wade Dunlap 330-575-7422
Bill to information:
a. Please Print Origin N22 On Invoice
b. All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
c. There are two options available to submit invoices to FSS:
d. EMAIL the invoice to: invoices@ohio.gov
f. MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880
g. In order for your invoice to be processed, please make sure all the required information is on your invoice
before submitting it to FSS or they will be returned for not being a proper invoice.
h. Each invoice and associated documentation must be a separate file and must be in the .pdf or .jpg format
i. Must include The PO number assigned. You may shorten it to the last five digits
j. Suppliers Full name as it appears on your Purchase Order (PO)
k. The Ship to and/or service facility name and full address;
l. Unique Invoice number
m. Date of service or date work was completed.
n. Complete itemization of services performed, materials or goods supplied and or labor furnished.
o. Line charge(s), if parts are included, please break out the line charges with product and charges separately
p. No sales tax;
q. Remit address that matches our records for payment.
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