Fleet Shuttle Bus Sealing

Shuttle Bus Repairs
SCOPE OF WORK (SOW)
Project Title: Fleet Shuttle Bus Maintenance, Sealing, and Wheelchair Lift Certification
Requesting Agency: City of Columbus, Division of Fleet Management
Location of Services: 4211 Groves Rd, Columbus, OH 43232
1. Objective & Background
The City of Columbus, Division of Fleet Management is in need of comprehensive repair, inspection,
resealing, and certification services for its fleet of four (4) specialized shuttle buses equipped with
wheelchair lifts. The selected contractor will ensure all vehicles are fully weatherized, structurally sound,
and certified compliance with relevant safety regulations regarding passenger transit and accessibility.
2. Vendor Qualifications & Experience
To ensure the safety of passengers and the structural integrity of City assets, the responding vendor must
meet the following minimum qualifications at the time of bid submission. Written proof of these
credentials must be provided upon request:
A. Experience
Proven Track Record: The vendor must have a minimum of three (3) consecutive years of
commercial experience in heavy-duty vehicle body repair, structural sealing, and commercial
transit bus maintenance.
References: Must provide upon request.
B. Personnel Certifications & Training
ASE Certification: All technicians performing mechanical or structural work on the shuttle
buses must hold current ASE (Automotive Service Excellence) certifications relevant to
Medium/Heavy Duty Truck or Transit Bus Repair (specifically Series T or H).
Wheelchair Lift Authorization: Technicians inspecting, repairing, and certifying the
accessibility systems must be factory-trained or hold formal certifications from major wheelchair
lift manufacturers (e.g., BraunAbility, Ricon, or equivalent industry standards).
C. Facility & Equipment Requirements
Secure Environment: The vendor's repair facility must be fully enclosed, climate-controlled (to
allow proper curing of sealants), and secured to protect City property from theft, vandalism, and
weather damage while in their custody.
Diagnostic Tools: The facility must be equipped with specialized commercial diagnostic
software and physical calibration tools necessary to test and verify the automated operations of
passenger and wheelchair entry doors.

Shuttle Bus Repairs
3. Detailed Technical Scope of Work
The contractor must provide all necessary labor, materials, tools, equipment, and expertise to perform the
following services:
A. Body Sealing & Leak Testing
Removal: Remove and/or thoroughly clean all deteriorated or existing sealant on designated
body areas as needed.
Resealing: Reseal shuttle bus body seams, windshield surrounds, and structural body panels
using industry-standard, high-grade sealant and/or seal tape.
Testing: Conduct a rigorous water leak test following the manufacturer-specified drying/curing
period to verify seal integrity and guarantee the total absence of water leaks.
B. Structural & Interior Inspections
Inspect all external and internal body panels for damage, corrosion, or wear.
Inspect passenger flooring surfaces for structural integrity, tripping hazards, or soft spots.
Inspect all passenger seats, frames, and seatbelts to ensure safe anchoring and proper operational
condition.
C. Wheelchair Lift Diagnostics, Repair & Certification
Operation Inspection: Perform a complete operational diagnostic check on all wheelchair lifts
and their integrated mechanical, hydraulic, and electrical components.
Repair: Repair or replace any failing wheelchair lift assemblies, safety barriers, control pendants,
or associated hardware.
Certification: Issue a formal safety certification for each wheelchair lift upon successful
completion of inspection and repairs, ensuring compliance with state and federal accessibility
guidelines.
D. Entry Door Inspections & Repairs
Wheelchair Entry Door: Inspect, adjust, and repair the specialized wheelchair entry door and all
associated electronic or manual latching mechanisms.
Passenger Entry Door: Inspect, adjust, and repair the primary passenger entry door, including
weather-stripping, closing mechanisms, and stepwell components.
4. Logistics & Project Management
Pickup and Delivery: The contractor is solely responsible for the safe transit of the vehicles. The
cost of pickup and delivery must be included in the vendor's financial bid.

Shuttle Bus Repairs
Fulfillment Site: Transport will be arranged to and from:
City of Columbus Fleet Management
4211 Groves Rd, Columbus, OH 43232
Point of Contact (POC): All scheduling and logistics must be coordinated directly through:
Jason Smith
Phone: 614-645-3784
5. Alternate Equipment and Attachments
If a vendor proposes alternate repair equipment or materials, they must provide a detailed
attachment explicitly identifying the Manufacturer, Model Name, and/or Model Number.
Instructions for submitting these mandatory attachments must be followed exactly as detailed on
Page 15 of the City of Columbus Vendor Services Guide:
Vendor User Guide PDF Link
6. Insurance & Workers' Compensation Requirements
The selected contractor must maintain the following insurance coverage throughout the life of the
contract. Certificates of Insurance (COI) must be submitted to the City of Columbus prior to work
commencement.
Workers' Compensation
The Contractor shall comply with all Workers' Compensation laws of the State of Ohio.
Proof of coverage shall be attached to this Contract AS EXHIBIT B.
Insurance
Contractor shall carry at least the minimum amounts listed below of Commercial Liability
Insurance (Bodily Injury and Property Damage) naming the City as an additional insured.
Contractor must attach a copy of the Certificate of Insurance to this Contract AS EXHIBIT C:
Bodily Injury Liability: Property Damage Liability:
Each Person $500,000 Each Accident $500,000
Each Accident $1,000,000 All Accidents $1,000,000
Minimum Limits: $1,000,000 combined single limit (CSL) for bodily injury and property
damage.
The policy must name the City of Columbus as an Additional Insured.