Skid Mounted Mobile Shore Power Cable Reel (2026)

THE NORTHWEST SEAPORT ALLIANCE
INVITATION TO BID (ITB)
No. 092026-1057
Skid Mounted Mobile Shore Power Cable Reel
Issued by
The Northwest Seaport Alliance (NWSA)
One Sitcum Plaza
P.O. Box 1837
Tacoma, WA 98401-1837
The NWSA reserves the right to modify this schedule at the NWSA's discretion.
Notification of changes in the response due date would be posted on the NWSA website
or as otherwise stated herein.
ITB INFORMATION
Contact: Alex Compton, Procurement
Email Addresses: procurement@portoftacoma.com
Phone: 253-888-4741
Deadline for
OCTOBER 29, 2026 @ 2:00 PM (PST)
Questions
Bid Submittal
NOVEMBER 5, 2026 @ 2:00 PM (PST)
Deadline
PLEASE SUBMIT ALL QUESTIONS AND BIDS
VIA THE PROCUREMENT PORTAL
(LINK LOCATED ON THE LEFT SIDE OF THE PROCUREMENT PAGE)
ITB No. 092026-1057
Skid Mounted Mobile Shore Power Cable Reel

THE NORTHWEST SEAPORT ALLIANCE
Invitation to Bid (ITB) # 092026-1057
Skid Mounted Mobile Shore Power Cable Reel
In this solicitation the NWSA seeks to obtain one (1) new Skid Mounted Mobile Shore
Power Cable Reel as detailed in the specification sheet of this ITB which will support the
NWSA's terminal operations.
A. BACKGROUND
The NWSA is an operating partnership between the Ports of Seattle and Tacoma.
Together, the ports comprise one of the leading container gateways in the United States.
The region's marine cargo facilities also serve as a major hub for bulk, breakbulk, project
and heavy-lift cargoes, automobiles, and trucks.
The NWSA is governed by the two ports as equal Managing Members, with each
Managing Member consisting of the five commissioners in each port. Each port's
commissioners are elected at large by the citizens of their respective counties. To learn
more about the NWSA visit https://www.nwseaportalliance.com/.
The NWSA anticipates awarding one (1) contract to the selected organization for one
(1) new Skid Mounted Mobile Shore Power Cable Reel.
The NWSA's Standard Terms and Conditions are included as Attachment B to this ITB.
By submitting a bid, the Bidder represents that it has carefully read and agrees to be
bound by the NWSA's Standard Terms and Conditions. Identify during the question
submittal and response period, any sections you consider onerous, clarify why you
consider these sections onerous, propose alternative language and describe why it is in
the NWSA's best interests to adopt the alternative language.
Bids submitted with altered or conditioned Terms and Conditions without prior written
agreement from the NWSA will be considered non-responsive and not considered for
evaluation.
The NWSA, at its sole discretion, reserves the right to reject any and all responses, to
waive any informalities or irregularities, and to negotiate modifications to this solicitation
and responses in order to align the purchase to best meet the needs of the NWSA and
granting agency.
B. SOLICITATION OBJECTIVES:
Through this ITB, the NWSA will consider bids from all qualified agencies. It is the intent
of the NWSA that the Skid Mounted Mobile Shore Power Cable Reel meets or exceeds
the specification requirements stated in Attachment C (Specification Requirements).
The NWSA expects to achieve these outcomes through this solicitation:
* To obtain a quality Skid Mounted Mobile Shore Power Reel which meets or
exceeds specifications;
* Ready access to warranty support and repair parts;
* Using environmentally preferable products;
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* Get the best value; and
* Accurate and timely invoicing.
C. SPECIFICATIONS:
See Attachment C for specifications on the Skid Mounted Mobile Shore Power Cable
Reel.
Warranty Services and Performance:
Supplier warrants that the Skid Mounted Mobile Shore Power Cable Reel, along with all
its equipment, appurtenances, materials, and services furnished under this Contract
shall be new, free from defects in design, materials, and workmanship, and shall
conform to the Contract requirements. Supplier shall provide a written manufacturer's
warranty covering one hundred percent (100%) of parts and labor for the warranted
equipment, which shall be honored by all authorized manufacturer service providers.
The warranty period shall be a minimum of five (5) years and shall commence on the
earlier of: (a) the date the equipment is placed into service by NWSA; or (b) thirty (30)
days after final payment.
Supplier shall provide technical support and any reasonable modifications necessary to
achieve the specified operational performance for ninety (90) calendar days following the
in-service date. Supplier shall be responsible for all costs associated with warranty
repairs, including labor, materials, parts, transportation, shipping, and travel.
Upon notification of a warranty failure, Supplier shall begin corrective action within
seventy-two (72) hours. If Supplier fails to do so, NWSA may perform or arrange the
necessary repairs and Supplier shall reimburse NWSA for all reasonable costs incurred.
NWSA shall submit an invoice documenting such costs, and Supplier shall remit payment
within thirty (30) days of receipt.
Supplier may authorize NWSA personnel to perform warranty repairs when mutually
beneficial. In such cases, Supplier shall reimburse NWSA for all reasonable labor,
materials, parts, shipping, and related costs incurred in performing the repair.
Supplier shall maintain the capability to provide repair parts and product support for a
minimum of ten (10) years following delivery of the equipment.
D. INSTRUCTIONS, INFORMATION, AND COMMUNICATION:
Bid Procedures and Process
This chapter details NWSA procedures for directing the ITB process. The NWSA
reserves the right in its sole discretion to reject the Bid of any Supplier that fails to comply
with any procedures outlined in this chapter.
Communications
All communications concerning this acquisition shall be directed to the ITB Coordinator
shown below:
Alex Compton
(253) 888-4741
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Unless authorized by the ITB Coordinator, no other NWSA official or NWSA employee is
empowered to speak for the NWSA regarding this solicitation. Any Supplier seeking to
obtain information, clarification, or interpretations from any other NWSA official or NWSA
employee other than the ITB Coordinator is advised that such material is used at the
Supplier's own risk. The NWSA will not be bound by any such information, clarification,
or interpretation.
Following the bid deadline, Suppliers shall continue to direct communications to only the
NWSA ITB Coordinator. The ITB Coordinator will send out information to responding
companies as decisions are completed.
Questions
Suppliers are encouraged to submit questions they may have regarding this procurement.
Getting answers during the procurement process allows Suppliers to make a more
informed bid offer. Questions are to be submitted to the ITB Coordinator by the date and
time on page 1, to allow sufficient time for the NWSA ITB Coordinator to consider the
question before the bids are due. The NWSA requires such questions to be submitted
through the procurement portal. Failure to request clarification of any inadequacy,
omission, or conflict will not relieve the Supplier of any responsibilities under this Bid or
any subsequent contract.
Changes to the ITB/Addenda
A change may be made by the NWSA if, in the sole judgment of the NWSA, the change
will not compromise the NWSA's objectives in this acquisition. A change to this ITB will
be made by formal written addendum issued by the NWSA's ITB Coordinator. Addenda
issued by the NWSA shall become part of this ITB specification and will be included as
part of the final Contract. The interested Supplier will assure that they have received
Addenda.
Receiving Addenda and/or Question and Answers
The ITB Coordinator will try to provide you notice by posting addendums that have been
on the NWSA website. Suppliers are encouraged to register as Plan Holders for the
specific solicitation you are bidding on so automatic notifications are sent out any time
changes are made. Notwithstanding efforts by the NWSA, it remains the obligation and
responsibility of the Supplier to learn of any addendums, responses, or notices issued by
the NWSA. Such efforts by the NWSA to provide notice or to make it available on the
website do not relieve the Supplier from the sole obligation for learning of such material.
Some third-party services independently post NWSA bids on their websites.
The NWSA does not guarantee that such services have accurately provided Suppliers
with all information particularly Addendums or changes to bid date/time.
All Bids sent to the NWSA shall be compliant to all Addendums, with or without specific
confirmation from the Supplier that the Addendum was received and incorporated.
However, the ITB Coordinator can reject the Bid if it does not reasonably appear to have
incorporated any published addendum. The ITB Coordinator could decide that the
Supplier incorporated the Addendum information or could determine that the Supplier
failed to incorporate the Addendum changes and that the changes were material so the
ITB Coordinator must reject the Offer, or the ITB Coordinator may determine that the
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Supplier failed to incorporate the Addendum changes but that the changes were not
material and therefore the Bid may continue to be accepted by the ITB Coordinator.
Dealer Authorization
Bidders, if other than the manufacturer, shall provide a current, dated, and signed
authorization from the manufacturer that the bidder is an authorized distributor, dealer or
service representative and may sell the manufacturer's products. Failure to comply with
this requirement may cause bid rejection.
Submittal Requirements
Suppliers have full responsibility to ensure the response arrives at the NWSA within
the deadline and adheres to the requested submittal format. Late bids will be
rejected.
Electronic Submittal
Bids must be received via the procurement portal on or before the date and time
outlined on the front page of this proposal.
Procurement Submission Portal Instructions
Navigate to the procurement web page (referencing the bid number and name) via
the following link Procurement | NWSA. Find the corresponding procurement. While
on the procurements page, click on the 'Procurement Submission Portal' link (located
on the lefthand side of the page).
Full instructions on how to utilize the submission portal can be found on the Port's
website, www.portoftacoma.com under 'Business -> Contracting -> Procurement'.
See bold red heading above the bid search box "Bid and Question Submittal
Instructions", to access the thorough instructions in PDF format.
It is the bidders' responsibility to verify the receipt of the submittal. Electronic
verification will be provided. *Late bids will not be accepted by the NWSA. Bids
received after the stated date and time will not be reviewed and shall be deemed
non-responsive. All bids submitted shall be valid and binding on the submitting firm
for a period of ninety (90) days following the submittal deadline and for any extension
of time granted by the submitting firm.
Bid Opening
The Bids shall be accessed by the ITB coordinator after the due date and time indicated.
Initial results will be posted online shortly thereafter
Bid and Price Specifications
Supplier shall provide their Offer on forms provided by the NWSA, indicating unit prices
for each item, if applicable, attaching additional pages if needed. In the case of difference
between the unit price and the extended price, the NWSA shall use the unit price. The
NWSA may correct the extended price accordingly. Unless specified otherwise on the
Offer Form, Supplier shall quote prices F.O.B. Destination, with freight prepaid and
allowed. All prices are to be in US Dollars.
Do Not Submit Extra Comments, Explanations, Information or Changes
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The NWSA will reject bids that the ITB Coordinator finds to be taking material exception
to the NWSA specifications and NWSA contract. Therefore, be careful that you do not
add information or explanations on your Offer form. Do not take exceptions, do not offer
alternatives (unless the NWSA specifically requests), and do not mark the Offer with
changes to specifications or the contract. Do not attach your own boilerplate. Even
adding an explanation about your pricing could cause rejection of your bid. This decision
will be made in the sole opinion of the ITB Coordinator. If the Offer Form doesn't seem to
adequately address your concern or clarification, submit a question through the
procurement portal for clarification.
Partial and Multiple Awards
Unless stated to the contrary in the Solicitation, the NWSA reserves the right to name a
partial and/or multiple awards, in the best interest of the NWSA. Suppliers are to prepare
pricing and offers given the NWSA's intention to utilize the right to a partial or multiple
awards, in the best interest of the NWSA. Further, the NWSA may eliminate an individual
line item when calculating award, to best meet the needs of the NWSA, if a particular line
item is not routinely available or is a cost that exceeds the NWSA's funds.
Prompt Payment Discount
On the Offer form or submittal, the Supplier may state a prompt payment discount term,
if the Supplier offers one to the NWSA. A prompt payment discount term of ten or more
days will be considered for bid tabulation.
Contract Terms and Conditions
Suppliers are to carefully review all specifications, requirements, Terms and Conditions,
and insurance requirements. Submittal of a response is agreement to all Terms and
Conditions. All specifications, requirements, terms, and conditions are mandatory, and all
submittals should anticipate full compliance with no exceptions to these Terms and
Conditions.
Incorporation of ITB and Bid in Contract
This ITB and the Supplier's response, including all promises, warranties, commitments,
and representations made in the successful Bid, shall be binding and incorporated by
reference in the NWSA's contract with the Supplier.
Effective Dates of Offer
The prices offered in Bid must remain valid until NWSA completes award. Should any
Supplier object to this condition, the Supplier must provide objection through a question
and/or complaint to the ITB Coordinator prior to the bid closing date.
Cost of Preparing Bids
The NWSA will not be liable for any costs incurred by the Supplier in the preparation and
presentation of Bids submitted in response to this ITB including, but not limited to, costs
incurred in connection with the Supplier's participation in demonstrations and the pre-Bid
conference.
Supplier Responsibility to Examine Documents
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It is the Supplier responsibility to examine all specifications and conditions thoroughly and
comply fully with specifications and all attached terms and conditions. Suppliers must
comply with all Federal, State, and City laws, ordinances, and rules, and meet all
registration requirements where required for Suppliers in the Washington Revised
Statutes. By responding to this Invitation to Bid (ITB), Supplier agrees that he/she has
read and understands all documents within this ITB package.
Supplier Responsibility to Provide Full Response
It is the Supplier's responsibility to respond and Offer Form that does not require
interpretation or clarification by the ITB Coordinator. The Supplier is to provide all
requested materials, forms, and information. The Supplier is responsible for ensuring the
Offer properly and accurately reflects the Supplier specifications and offering. The NWSA
does not accept materials to supplement the bid after the bid deadline; however, this does
not limit the right of the NWSA to consider additional materials obtained by the NWSA
such as references or past experience, even if such materials were not specifically
submitted by the Supplier, or to seek clarifications from the Supplier as needed by the
NWSA.
Do Not Attach Additional Materials with your Bid
Do not insert material sheets, extra product options, comments on boilerplate,
supplemental or suggested contract terms, or other similar materials unless such
materials are specifically requested by the NWSA or are necessary to show an "or equal"
product specification. Such additional materials can compromise the clarity of your bid
and result in rejection of your offer. If the materials conflict with your Offer, the NWSA will
not be obligated to clarify or determine which has priority; the NWSA may instead reject
your bid.
Changes or Corrections to Bids
Prior to the bid submittal closing date and time established for this ITB, a Supplier may
make changes to its bid provided the change is initialed and dated by the Supplier. No
change to a bid shall be made after the bid closing date and time. Note you cannot
change, mark-up or cross-out any condition, format, provision, or term that appears on
the NWSA's published Offer Form. If you need to change any of your own prices or
answers you write on the Offer Form must be made in pen, initialed, and be clear in intent.
Do not use white-out.
Errors in Bids
Suppliers are responsible for errors and omissions in their Bids. No such error or
omission shall diminish the Supplier's obligations to the NWSA.
Withdrawal of Bid
A bid submittal may be withdrawn by written request of the submitter, prior to bid closing.
After the closing date and time, the submittal may be withdrawn only with permission by
the NWSA.
Rejection of Bids and Rights of Award
The NWSA reserves the right to reject any or all Bids at any time with no penalty. The
NWSA may also waive immaterial defects and minor irregularities in any submitted Bid.
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Bid Disposition
All material submitted in response to this ITB shall become the property of the NWSA
upon delivery to the ITB Coordinator.
Minority & Women's Business Enterprises (WMBE)
The NWSA encourages participation in all its contracts by Minority & Women's Business
Enterprises (MWBE) firms either self-identified or certified by the Office of Minority &
Women's Business Enterprises (OMWBE). While the NWSA does not give preferential
treatment, it seeks equitable representation from the minority and women's business
community.
Participation may be directly in response to this Solicitation or as a Sub-Supplier to a
Supplier. However, unless required by Federal statutes, regulations, grants, or contract
terms referenced in the original Solicitation, no preference will be included in evaluating
Bids, no minimum level of MWBE participation shall be required as a condition for
receiving an award, and Bids will not be evaluated, rejected, or considered non-
Responsive on that basis.
Any affirmative action requirements in Federal regulations or statutes included or
referenced in the original Solicitation will apply. Suppliers may contact the Office of
Minority & Women's Business Enterprises (OMWBE) at https://omwbe.wa.gov/ to obtain
information on certified firms for potential sub-contracting arrangements. Nothing in this
section should prevent or discourage Suppliers from inviting participation from non-
MWBE firms, MWBE firms, and Small and Emerging Businesses.
Requesting Disclosure of Public Records
The NWSA asks Suppliers/Sub-Suppliers and their companies to refrain from requesting
public disclosure of proposal records until an intention to award is announced. This
measure is intended to shelter the solicitation process, particularly during the evaluation
and selection process or in the event of cancellation or re-solicitation. With this preference
stated, the NWSA will continue to respond to all requests for disclosure of public records
as required by State Law.
No Gifts and Gratuities
Suppliers shall not directly or indirectly offer anything of value (such as retainers, loans,
entertainment, favors, gifts, tickets, trips, favors, bonuses, donations, special discounts,
work, or meals) to any NWSA employee, volunteer or official, if it is intended or may
appear to a reasonable person to be intended to obtain or give special consideration to
the Supplier.
No Conflict of Interest
Supplier (including officer, director, trustee, partner or employee) must not have a
business interest or a close family or domestic relationship with any NWSA official, officer
or employee who was, is, or will be involved in selection, negotiation, drafting, signing,
administration or evaluating Supplier performance. The NWSA shall make sole
determination on compliance.
E. BID SUBMITTALS:
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a) Legal Name: Submit a certificate, copy of webpage, or other documentation from the
Corporation Commission in which you incorporated that shows your legal name as a
company. Many companies use a "Doing Business As" name or a nickname in their daily
business. However, the NWSA requires the legal name of your company, as it is legally
registered. When preparing all forms below, use the proper company legal name. Your
company's legal name can be verified through the State Corporation Commission in the
state in which you were established, which is often within the Secretary of State's Office
for each state at http://www.coordinatedlegal.com/SecretaryOfState.html.
b) Bid Offer Form: This response is mandatory.
Submittal Checklist
This checklist is for your convenience only. It need not be submitted with your bid. This
checklist summarizes each form required to complete and submit your bid package to
the NWSA.
Cover Sheet Optional
Legal Name Important
Attachment D - Bid Offer & Non- Mandatory: See
Collusion Form form for Options
Attachments:
ATTACHMENT A - SUBMITTAL INSTRUCTIONS
ATTACHMENT B - NWSA TERMS AND CONDITIONS
ATTACHMENT C - SPECIFICATION AND DRAWINGS FOR SKID MOUNTED
MOBILE SHORE POWER CABLE REEL
ATTACHMENT D - OFFER SHEET (REQUIRED)
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ATTACHMENT "A"
SUBMITTAL INSTRUCTIONS
PROCUREMENT PROCESS
SOLICITATION TIMELINE:
Issuance of Solicitation OCTOBER 8, 2026
Last Day to Submit Questions OCTOBER 29, 2026 @ 2:00 PM (PST)
Bid Packets Due NOVEMBER 5, 2026 @ 2:00 PM (PST)
Review/Shortlist* NOVEMBER 6, 2026
Interviews (if required)* N/A
Final Selection* NOVEMBER 7, 2026
Execute Contract* NOVEMBER 14, 2026
*Dates are tentative.
All status updates on the above solicitation timeline will be announced on the NWSA's
website for this solicitation.
VENDOR OBLIGATION
The NWSA's Invitation to Bid, Request for Proposals and Request for Qualifications can
be accessed on the NWSA's website, Procurement | The Northwest Seaport Alliance
under 'Home -> About Us -> Do Business With Us -> Contracting -> Procurement'.
When viewing the details page for this procurement on the NWSA's Website firms have
the option of subscribing to the Holder's List.
By subscribing to the Holder's List, firms will automatically be notified when new
documents or changes relating to this procurement occur.
*Only those who have subscribed to the Holder's List will receive notifications
throughout the procurement process, up until a firm is selected.
ITB No. 092026-1057
Skid Mounted Mobile Shore Power Cable Reel