Bus Stop Amenities for KCATA
| Location: | Missouri |
|---|---|
| Posted: | Nov 18, 2025 |
| Due: | Nov 21, 2025 |
| Agency: | Kansas City Area Transportation Authority |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | Bid # F25-5015-39A |
| Publication URL: | To access bid details, please log in. |
Bus Stop Amenities for KCATA
Bid # F25-5015-39A
Opening Date: Oct 28, 2025
Closing Date: Nov 21, 2025 2:00 pm
Opportunity Type: Invitation For Bid
The Kansas City Area Transportation Authority (KCATA, Authority) is the regional transit authority for the Kansas City metropolitan area, operating bus, MAX bus rapid transit, and paratransit services throughout the region; providing approximately 15 million passenger trips annually; managing transit services in Johnson County, Kansas and in the City of Independence and coordinating transit activities throughout the region. This Invitation for Bids is to procure shelters for KCATA as described and specified in the scope herein for KCATA as well as transit and regional stakeholders serving metropolitan Kansas City’s ridership.
****** PLEASE ALSO SEE ADDENDUM No. 1 (In Additional Docs)******
Bid Details : Bus Stop Amenities for KCATA (pdf)
Contact Name: Kristen Emmendorfer, Procurement Director
Phone: 8163460360
Email:
kristene@kcata.org
Additional Information:
Additional Details
Additional Information - 2:
Supplemental Information 2
Attachment Preview
INVITATION FOR BIDS (IFB) #F25-5015-39A
Bus Stop Amenities for Kansas City Area Transportation Authority
Date: October 28, 2025
Contact: Kristen Emmendorfer, Procurement Director
Telephone: 816-346-0360
Email: Kristene@kcata.org
Bus Stop Amenities for Kansas City Area Transportation Authority
#F25-5015-39A
Page 1 of 74
KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)
INVITATION FOR BIDS (IFB) #25 -5015-39A
Bus Stop Amenities for Kansas City Area Transportation Authority
October 27, 2025
The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater
Kansas City metropolitan area.
KCATA is seeking bids from qualified and experienced vendors to provide Bus Stop Amenities for their transit agency as well
as for a community stakeholder and partner in Unified Government of Kansas City, Kansas. The statement of work contained
herein as provided by project management shall govern the deliverables.
This scope of services/specifications includes design, engineering,
manufacture and installation of modular components. In addition, installation of the structures themselves at designated
locations along Kansas City regional bus routes.
Each shelter shall be equipped with a bench seat. The bench will be 6'-0” with 2 anti-vagrant bars.
To facilitate installation, the pre-installation manufactured components will be modular in design. Upon manufacture and
agreed upon delivery dates, bus shelter components are to be delivered to the KCATA.
Release Diversity Goals/Project Participation.
This project is funded in part with Federal Transit Administration (FTA) grants.
There is not a Disadvantaged Business Enterprise (DBE) goal established for this project. DBE firms are encouraged to
submit proposals as prime contractors, joint ventures, or subcontractors. See Section 3.K for more information on KCATA’s
policy regarding KCATA’s Diversity Programs.
See Section 3.M for more information regarding KCATA’s policy regarding KCATA’s diversity programs.
of this IFB solicitation does not compel the KCATA to make a purchase.
Bond Requirements A bid guarantee in the amount of five percent (5%) of the bid must accompany each Bid in accordance
with the Instructions to Bidders. For this project, the payment/performance bond shall equal one hundred (100%) percent
of the contract value, to be provided by the awarded contractor.
Questions and Requests for Clarification. Questions (technical, contractual, or administrative) must be directed in writing
via email only to Kristene@kcata.org. Questions and requests for clarifications will be received until 2:00 p.m. on November
6, 2025, with answers to the questions published via Addendum.
Bid Documents Submittal:
Bid document submittals must be received with all required documents/attachments as stated in the IFB no later than 2:00
p.m. on November 21 , 2025, and addressed to:
Kansas City Area Transportation Authority – Procurement Department
Kristen Emmendorfer, Procurement Director
1350 East 17th Street
Kansas City, MO 64108
The outside of each package shall be clearly marked, Bus Shelter Amenities for Kansas City Area Transportation Authority
(KCATA) , IFB # F25-5015-39A. -See Section 3 for additional instructions.
Bus Stop Amenities for Kansas City Area Transportation Authority
#F25-5015-39A
Page 2 of 74
Bids may be hand delivered, sent via overnight carrier, or mailed via USPS. All hand deliveries must be made through
KCATA’s Shipping/Receiving Department. Please allow ample time to navigate through KCATA’s security entrance and
parking areas.
Bids received after the time specified shall not be considered for award. Bids received via electronic mail (e-mail) shall not
be considered. Bids not meeting specified delivery and method of submittal will not be opened nor considered responsive.
Submission of a bid shall constitute a firm offer to KCATA for one hundred twenty (120) days from the date of closing. This
IFB does not commit the KCATA to award a contract or to pay any cost incurred in preparation of a submittal. Bidders shall
read and understand the requirements of this Invitation for Bids covered in the sections listed under the Table of Contents
of this document.
The KCATA reserves the right to accept or reject any or all bids received, to modify this request, or cancel in part or in its
entirety the IFB if it is the best interest of the KCATA.
All contractual agreements are subject to final approval by the Kansas City Area Transportation Authority’s Board of
Commissioners. KCATA anticipates awarding a two-year contract with no option years.
Restricted Communications. No person or entity submitting a proposal in response to this IFB nor any officer, employee,
agent, representative, relative or Contractor representing such a person (or entity) may contact through any means, or
engage in any discussion concerning the award of this contract with any member of KCATA’s Board of Commissioners or
any employee of KCATA (excluding Procurement staff) during the period beginning on the date of bid issue and ending on
the date of the selection of a Contractor. Any such contact would be grounds for disqualification of the Bidder.
Kristen Emmendorfer
Procurement Director
Page 3 of 74
TABLE OF CONTENTS
#F25-5015-39A
Page
SECTION 1. BID SCHEDULE .................................................................................................................................................. 7
SECTION 2. TECHNICAL SPECIFICATIONS/SCOPE OF WORK .............................................................................................. 8
A. Introduction............................................................................................................................................................... 8
B. Term ........................................................................................................................................................................... 8
C. Estimated Quantities .................................................................................................................................................. 8
D. General Requirements ............................................................................................................................................... 8
E. Technical Specifications ............................................................................................................................................. 8
F. Inspection and Acceptance ...................................................................................................................................... 11
G. Vendor Qualifications............................................................................................................................................... 11
H. Delivery .................................................................................................................................................................... 11
G. Warranty .................................................................................................................................................................. 11
SECTION 3. BID INFORMATION/INSTRUCTIONS .............................................................................................................. 12
A. Bid Submittal ............................................................................................................................................................ 12
B. Reservations ............................................................................................................................................................. 12
C. Approved Equals ..................................................................................................................................................... 10
D. Required Documents................................................................................................................................................ 13
E. Bidder Status/Vendor Registration ......................................................................................................................... 16
F. Omissions and Form of Contract.............................................................................................................................. 16
G. Authorization to Bid ................................................................................................................................................. 16
H. Bidders Responsibilities ........................................................................................................................................... 17
I. Withdrawal of Bids ................................................................................................................................................... 17
J. Disclosure of Proprietary Information ..................................................................................................................... 17
K. Reservations ............................................................................................................................................................. 18
L. Diverse Business Enterprise Requirements ............................................................................................................. 18
SECTION 4. BID EVALUATION, ACCEPTANCE AND AWARD..........................................................................................20
A. Bid Evaluation........................................................................................................................................................... 20
B. Bid Acceptance ........................................................................................................................................................ 20
C. Unbalanced Bid ....................................................................................................................................................... 20
D. Bid Award ................................................................................................................................................................. 20
E. Purchase Order and/or Contract ............................................................................................................................. 21
F. Licenses and Permits ................................................................................................................................................ 21
ATTACHMENTS
Attachment A Sample Agreement/Terms and Conditions....................................................................................... 22-52
Attachment B Checklist of Required Documents.......................................................................................................... 53
Attachment C Bid Response Form ................................................................................................................................ 54
Attachment D-1 Schedule of Participation by Contractor & Subcontractor .................................................................... 55
Attachment D-2 Letter Intent to Subcontract .................................................................................................................. 56
Attachment D-3 Contractor Utilization Plan/Request for Waiver.................................................................................... 57
Attachment E References ............................................................................................................................................. 58
Attachment F-1 Affidavit of Civil Rights .......................................................................................................................... 60
Attachment F-2 KCATA Workforce Analysis/EEO-1 Report ............................................................................................. 64
Attachment G Affidavit of Primary Participants Regarding Employee Eligibility Verification ....................................... 65
Attachment G-2 Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification .................................. 66
Attachment H Non-Collusion Affidavit .......................................................................................................................... 67
Attachment I-1 Certification of Primary Participants Regarding Restrictions on Debarment ........................................ 68
Attachment I-2 Certification of Lower-Tier Participants Regarding Restrictions on Debarment ................................... 69
IFB F25-5015-39A
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Attachment J-1 Certification of Primary Participants Regarding Restrictions on Lobbying ............................................ 70
Attachment J-2 Certification of Lower-Tier Participants Regarding Restrictions on Lobbying ....................................... 71
Attachment K-1 Certification of Primary Participants Regarding Federal Tax Liability and Convictions ......................... 72
Attachment K-2 Certification of Lower-Tier Participants Regarding Federal Tax Liability/Convictions........................... 73
Attachment L-1 Buy America Certification for Construction Materials .......................................................................... 74
IFB F25-5015-39A
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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