RFQ 2026-067

Request for Qualifications No. 2026-067
On Call Construction Material Testing Services
May 28, 2026
Due Date:
11:00 AM EDT
Time:
Electronic Submittal
Receipt Location:
Procurement & Contract Management Department
610 Patton Ave.
Monroe, NC 28110
Procurement Contact:
Kyle Hodge
Senior Procurement Specialist
704.283.3631
kyle.hodge@unioncountync.gov

Contents
1 Notice of Advertisement .............................................................................................. 2
2 Submittal Details ........................................................................................................... 3
2.1 SUBMISSION DEADLINE ................................................................................................................................................................................ 3
2.2 SUBMISSION REQUIREMENTS ....................................................................................................................................................................... 3
2.3 SUBMITTAL QUESTIONS ................................................................................................................................................................................ 3
2.4 ADDENDA ........................................................................................................................................................................................................ 4
2.5 COMMUNICATION ......................................................................................................................................................................................... 4
3 Introduction................................................................................................................... 4
3.1 PURPOSE .......................................................................................................................................................................................................... 4
3.2 COUNTY ........................................................................................................................................................................................................... 6
4 Project Description and Scope of Services ................................................................. 6
5 Detailed Submittal Requirements and Instructions ................................................... 7
5.1 TERMS OF SUBMISSION ................................................................................................................................................................................ 7
5.2 PROPOSAL FORMAT ...................................................................................................................................................................................... 7
5.2.1 Section A - Cover Letter............................................................................................................................................................... 9
5.2.2 Section B - Experience .................................................................................................................................................................. 9
5.2.3 Section C - Project Team ......................................................................................................................................................... 10
5.2.4 Section D - Project Management and Quality Control ............................................................................................. 10
5.2.5 Section E - Project Approach and Methodology ........................................................................................................... 10
5.2.6 Section F - History of Similar Projects................................................................................................................................ 11
5.2.7 Section G - Reputation of Firm ............................................................................................................................................. 11
5.2.8 Section H - Required Forms ................................................................................................................................................... 11
6 Evaluation Criteria and Selection Process ................................................................. 11
6.1 SELECTION PARTICIPANTS ......................................................................................................................................................................... 11
6.2 EVALUATION SELECTION PROCESS .......................................................................................................................................................... 12
6.3 AWARD PROCEDURE .................................................................................................................................................................................. 13
7 General Conditions and Requirements ..................................................................... 14
7.1 TERMS OF CONTRACT ................................................................................................................................................................................ 14
7.2 CONTRACTUAL OBLIGATIONS .................................................................................................................................................................. 15
7.3 MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE) ..................................................................................... 15
7.4 EXPENSE OF FIRM ........................................................................................................................................................................................ 15
7.5 E-VERIFY ....................................................................................................................................................................................................... 15
7.6 EQUAL EMPLOYMENT OPPORTUNITY ..................................................................................................................................................... 15
7.7 INSURANCE ................................................................................................................................................................................................... 16
7.8 INDEMNIFICATION ....................................................................................................................................................................................... 18
8 Appendix A - SOQ Submission Form ........................................................................ 19
9 Appendix B - Addendum and Anti-Collusion .......................................................... 20
10 Appendix C - Template Master Agreement ............................................................. 21
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Union County, North Carolina
RFQ 2026-067 On Call Construction Material Testing Services

1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
Request for Qualifications No. 2026-067
On Call Construction Material Testing Services
Electronic Statements of Qualifications (SOQs) will be received by the Union County's
Procurement Department until 11:00 AM EDT on May 28, 2026. Late submittals will not be
accepted.
Union County, North Carolina, through Union County Facilities Management, is seeking SOQs
from qualified firms to provide On Call Construction Material Testing Services for various projects
on an 'as needed' basis. This is a Request for Qualification (RFQ). As a Request for Qualifications
(RFQ), responding firms are not required to submit price information nor work product with
submittal packages. Compliance with N.C.G.S. 143-64.31 is required.
This solicitation is available electronically and may be downloaded from the following locations:
1. Download the Solicitation Documents from the Union County Website Union County
Procurement & Contract Management - Current Bids
2. Download the Solicitation Documents from the State of North Carolina eVP website:
North Carolina eVP - Solicitations (Search County of Union)
Union County (UC) reserves the right to reject any or all submittals, to waive technicalities and
to make such selection deemed in its best interest. With limited response, Union County reserves
the right to extend the solicitation opening date as appropriate in order to assure a competitive
procurement process.
Construction Material Testing services performed under this contract must be provided by or
under the responsible charge of a professional licensed in the State of North Carolina in
accordance with applicable statutes. Firms submitting qualifications must identify the North
Carolina licensed professional who will be responsible for the work performed under the
contract.
The proposer shall provide the name, discipline, and North Carolina license number of the
responsible professional within the Statement of Qualifications.
Offerors are required to comply with the non-collusion requirements set forth in the Solicitation
Documents.
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Union County, North Carolina
RFQ 2026-067 On Call Construction Material Testing Services

Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
2 Submittal Details
2.1 SUBMISSION DEADLINE
All submittals, for the services specified, are to be received by the Union County
Procurement Department no later than 11:00 AM EDT on May 28, 2026, per the
instructions below. Any submittals received after this date and time shall be rejected
without exception.
2.2 SUBMISSION REQUIREMENTS
The SOQ must be submitted electronically by using the following link: Union County
Submittal Portal.
The submittal, one complete document, must be signed by a person who is authorized to
bind the proposing Company. Instructions for preparing the SOQ are provided herein.
Select the Solicitation drop down arrow and choose this RFQ from the list. Complete the
form, upload the SOQ as one complete document and select submit. The maximum size
accepted is 20 MB. An email response will be sent to the address entered on the form as
your confirmation of receipt.
The submittal must be signed by a person who is authorized to bind the proposing
Company. Instructions for preparing the SOQ are provided herein.
Paper submissions will not be accepted.
It is the responsibility of the Offeror to ensure that they have obtained all addenda prior
to submitting their SOQ.
There is no expressed or implied obligation for Union County to reimburse Offerors for
any expenses incurred in preparing a response to this request.
Union County reserves the right to reject any or all submittals, to waive technicalities and
to make such selection deemed in its best interest, to award to multiple vendors and to
cancel this RFQ.
2.3 SUBMITTAL QUESTIONS
Submittal questions will be due on or before 5:00 PM EDT on May 7, 2026, the primary
purpose is to provide participating Offerors with the opportunity to ask questions, in
writing, related to the RFQ. Addenda will be issued prior to due date to answer applicable
questions.
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Union County, North Carolina
RFQ 2026-067 On Call Construction Material Testing Services

Submit questions by e-mail to Kyle Hodge at kyle.hodge@unioncountync.gov by the
deadline shown above. The email should identify the RFQ number and project title. All
questions and answers may be posted as addenda on Union County Website and/or North
Carolina eVP website
2.4 ADDENDA
Union County may modify the RFQ prior to the date fixed for submission of SOQs by the
issuance of an addendum.
Should an Offeror find discrepancies or omissions in this RFQ or any other documents provided
by Union County, the Offeror should immediately notify the County of such potential
discrepancy in writing via email as noted above.
Any addenda to these documents shall be issued in writing. No oral statements,
explanations, or commitments by anyone shall be of effect unless incorporated in the
written addenda. Receipt of Addenda shall be acknowledged by the Offeror on Appendix
B, Addendum and Anti-Collusion form.
2.5 COMMUNICATION
All communications, any modifications, clarifications, amendments, questions, responses
or any other matters related to this Request for Qualifications must be made only through
the Procurement Contact noted on the cover of this RFQ. A violation of this provision is
cause for the County to reject a Company's SOQ. No contact regarding this document with
the Board of County Commissioners or other County employees is permitted and may be
grounds for disqualification.
3 INTRODUCTION
3.1 PURPOSE
Union County is soliciting Statements of Qualifications from qualified firms interested in
providing On Call Construction Material Testing Services on an individual project basis for
capital projects including, but not limited to, those projects where the estimated
expenditure of public money is less than $500,000.00 and identified in the 2026 Union
County Capital Improvement Plan, (CIP), or subsequent amendments or updates to the
CIP, 2026 Union County Water Capital Improvement Plan (CIP), or subsequent
amendments or updates to the CIP. Union County reserves the right to negotiate with one
or more parties and is not obligated to enter into any contract with any respondent on
any terms or conditions. Union County may select up to four (4) qualified firms to provide
Construction Material Testing Services described in this RFQ. Union County reserves the
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Union County, North Carolina
RFQ 2026-067 On Call Construction Material Testing Services

right to seek professional services through a separate RFQ for any project, whether
identified or unidentified within the Master Plan or CIP documents, at their discretion. The
selected firm(s) shall provide work on an as-needed basis upon assignment, by way of task
order, from Union County. The selection is not a guarantee that any minimum amount of
Construction Material Testing Services will be assigned to any specific firm and Union
County reserves the right to re-institute the selection process at any time.
A short list of firms may be made based on a review of the qualifications. At the discretion
of Union County, firms may be selected for interviews. Firms with relevant experience and
qualifications as described above are encouraged to submit. The firm(s) selected by the
County shall provide On Call Construction Material Testing Services on an as-needed basis,
upon assignment, by way of a written task order from Union County and may be assigned
to individual contracts. For each project assignment, the County will evaluate the
qualifications of the selected firms relative to the specific project and will initiate
negotiations with the firm determined to be the most qualified for that project.
In accordance with the North Carolina Mini-Brooks Act (NCGS 143-64.31), firms will be
evaluated and ranked based on demonstrated competence and qualifications for the type
of professional services required, without regard to fee. Following evaluation of the
qualifications submitted, the County will select the firm determined to be the best qualified
to provide the required services.
Price information shall not be submitted with the Statement of Qualifications and will not
be considered during the evaluation process.
The County will enter into negotiations with the best qualified firm to establish a fair and
reasonable fee for the required services. If a contract cannot be successfully negotiated
with the best qualified firm, negotiations will be formally terminated and the County will
proceed to negotiate with the next best qualified firm until an agreement is reached.
The County reserves the right to award contracts to multiple firms through this solicitation.
Firms selected through this process may be utilized on an as-needed basis. For individual
project assignments, the County may consider factors such as firm expertise related to the
project, current workload, availability of staff, and the firm's ability to meet the project
schedule when determining the firm with which to initiate negotiations.
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Union County, North Carolina
RFQ 2026-067 On Call Construction Material Testing Services

Project assignments may be distributed among selected firms based on qualifications,
expertise, availability, and the needs of the County.
3.2 COUNTY
The County (estimated population 263,386) is located in the central, southern piedmont.
The County provides its citizens with a full array of services that include public safety,
water/wastewater utilities and sanitation, human services, cultural and recreational
activities, and general government administration.
4 PROJECT DESCRIPTION AND SCOPE OF SERVICES
The firm shall provide traditional On Call Construction Material Testing Services. The
services will be provided for capital projects but not limited to those identified in the 2026
Union County Capital Improvement Plan (CIP), or subsequent amendments or updates to
the CIP, 2026 Union County Water Capital Improvement Plan (CIP), or subsequent
amendments or updates to the CIP, and any other capital projects undertaken by Union
County divisions or departments.
The firm shall provide full construction material testing services on various projects as the
need arises and as directed by Union County. The County will specify services to be
performed by the architect via a written task order. The firm will acknowledge all such
written task orders within 24 hours of receipt and complete all services within the
timeframe stated in each individual task order. A written scope for each task order will be
provided to the firm and will be the basis of negotiations between Union County and the
firm regarding fee, scheduling of the proposed task, personnel and labor hours as well as
an itemized list of deliverables and other expenses, such as reimbursables, that are deemed
necessary to accomplish the proposed work. Each task order may include any or all of the
work elements outlined herein and may be modified to add or delete certain elements at
the discretion of Union County. The contract agreement will provide for payment for
phases of work completed with options to proceed through all phases or to discontinue
work as circumstances may dictate. The final scope of services, together with the
architectural fee, will be included in the final executed Agreement.
NOTE: This is a Request for Qualification (RFQ). Responding firms are not required to
submit project specific scope information, nor price. Do not submit price information, nor
work product with your submittal package. Each submittal package will be reviewed based
on qualification criteria listed in this RFQ. In accordance with NC G.S. 143-64.31, the county
will negotiate a contract with the best qualified firm based on the Scope of Work listed in
this RFQ.
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Union County, North Carolina
RFQ 2026-067 On Call Construction Material Testing Services

5 DETAILED SUBMITTAL REQUIREMENTS AND INSTRUCTIONS
5.1 TERMS OF SUBMISSION
All material received from a person or company ("Respondent") in response to this
solicitation shall become the property of Union County and will not be returned to the
Respondent. Any and all costs incurred by a Respondent in preparing, submitting, or
presenting submissions are the Respondent's sole responsibility and Union County shall
not reimburse the Respondent. All responses to this solicitation will be considered a public
record and subject to disclosure under applicable public records law.
Any material in a response which the Respondent considers a trade secret and exempt
from disclosure as a public record under applicable law, including N.C.G.S. 132-1.2 and
66-152, must be properly designated as a trade secret. In order to properly designate
such material, the Respondent must: (i) submit any trade secret materials in a separate
envelope, or file, from all other submitted material, being clearly marked as "Trade Secret
- Confidential and Proprietary Information," and (ii) stamp the same trade
secret/confidentiality designation on each page of the materials therein which contain
trade secrets.
To the extent consistent with public records law, Union County will make reasonable efforts
to maintain the confidential nature of trade secrets, as determined by Union County and
subject to the conditions set forth herein. Respondent understands and agrees by
submitting a response to this solicitation, that if a request is made to review or produce a
copy of any information in the Respondent's materials which was properly labeled by the
Respondent as a trade secret, Union County will notify the Respondent of the request and
the date that such materials will be released to the requestor unless the Respondent
obtains a court order enjoining that disclosure. If the Respondent fails to obtain the court
order enjoining disclosure prior to that date, Respondent understands and agrees that
Union County will release the requested information to the requestor on that date.
Furthermore, the Respondent also agrees to indemnify and hold harmless Union County
and each of its officers, employees, and agents from all costs, damages, and expenses
incurred in connection with refusing to disclose any material that has been designated as
a trade secret by Respondent.
5.2 PROPOSAL FORMAT
The County desires all responses to be identical in format. While the County's format
may represent a departure from the vendor's preference, the County requests adherence
to the format. All responses are to be in the format described below.
Offerors should prepare their SOQ in accordance with the instructions outlined in this
section. The submittal should be one (1) complete document. Each Offeror is required to
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Union County, North Carolina
RFQ 2026-067 On Call Construction Material Testing Services

submit the SOQ electronically - Refer to item 2.2. The SOQ should be prepared as simply
as possible and provide a straightforward, concise description of the Offeror's capabilities
to satisfy the requirements of the RFQ.
The utmost attention should be given to accuracy, completeness, and clarity of content.
All parts, pages, figures, or tables should be numbered and clearly labeled. Response
information should be limited to pertinent information only. Marketing and sales type
information is not to be included.
The total length of the submittal, including cover letter, should be no more than 25 single-
sided pages. Submittals should be on 8 12" x 11" paper with an 11-point minimum text
size. Key personnel resumes may also be provided as an appendix to the document and
will not count against the page limit. Covers, section acknowledgements, and the required
forms, do not count against the page limit.
Please provide the following information in the sequence of the following major headings
described below.
The submittal should be organized into the following sections:
* Section A - Cover Letter
* Section B - Experience
* Section C - Project Team
* Section D - Project Management and Quality Control
* Section E - Project Approach and Methodology
* Section F - History of Similar Projects
* Section G - Reputation of Firm
* Section H - Required Forms
o Appendix A - SOQ Submission Form
o Appendix B - Addenda Receipt and Anti-Collusion
Omissions and incomplete answers may be deemed unresponsive. Please initial any
corrections.
By submitting a Statement of Qualifications, the Respondent acknowledges that it has
reviewed Union County's Multiple Project Agreement (Appendix C - TEMPLATE MASTER
AGREEMENT) and is prepared to enter into the agreement without material modifications.
Failure to comply with this requirement may result in the Respondent being deemed non-
responsive.
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Union County, North Carolina
RFQ 2026-067 On Call Construction Material Testing Services

5.2.1 SECTION A - COVER LETTER
In your cover letter, include the following information about your company:
* Legal company name and DBA (if applicable).
* Corporate headquarters' address, phone number and Website address.
* Location Providing Service (if different from headquarters), address and
telephone number.
* Name of single point of contact, title, direct telephone number and/or
extension and direct email address.
* Name of person with binding authority, title, address, direct telephone
number and/or extension and email address.
* Describe your interest in this project and the unique advantage your firm
and team bring.
* Make the following representations and warranty in the cover letter, the
falsity of which might result in rejection of its Statement of Qualifications:
"The information contained in this SOQ or any part thereof, including any
exhibits, schedules, and other documents and instruments delivered or to
be delivered to the County, is true, accurate, and complete. This SOQ
includes all information necessary to ensure that the statements therein do
not in whole or in part mislead the County as to any material facts."
5.2.2 SECTION B - EXPERIENCE
Provide a representative summary of your firm's specialized experience or expertise
as it relates to providing Construction Material Testing Services as mentioned in
the scope above. Reference recent experience with project costs and schedules as
well as past performance on similar assignments.
5.2.2.1 Professional Licensing
Firms submitting qualifications must identify the North Carolina licensed professional
who will be responsible for construction material testing services performed under the
contract. If applicable, the responsible professional must hold a current license in the
State of North Carolina.
The proposer shall provide the following information for the responsible professional(s):
NC License Role on
Name License Type Number Project
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Union County, North Carolina
RFQ 2026-067 On Call Construction Material Testing Services