Beaufort County Schools Milk Bid for 2026-27

Beaufort County Schools

4-2-26

IFB/CONTRACT# 070- 2026 - 2027

This invitation is issued to Distributors with interest in submission of a NEW CONTRACT for the procurement and delivery of MILK as listed for federally-funded Child Nutrition programs operating in our School District. The awarded contract becomes the FIRST YEAR of a contract with the potential of four - one-year renewals provided Vendor and School District agreement terms are accepted.

BID DUE DATE AND TIME

BID DUE DATE AND TIME: April 28, 2026 - 10:00 AM ET

TIME AND DATE OF VIRTUAL PRELIMINARY AWARD ANNOUNCEMENTS: April 28, 2021, 10:00 - 11:30 AM

DISTRIBUTORS SUBMITTING NEW IFB/CONTRACT BIDS:

Information needed to complete this bid is found in the attached Distributor New Bid Documents, Attachments, Official IFB/Contract and Official Bid Spreadsheets. The 2026- 2027 New Bid Certification and Agreement details the required documents.

Distributors will send Beaufort County Schools an email containing the following in the digital files as provided:

1) bid response documents

2) bid spreadsheets

Subject line for each email should read as follows:

BEAUFORT COUNTY SCHOOLS MILK BIDS

The email MUST be received by 10:00 AM on April 28, 2026.

Specifications for Distributor Bid Products must be provided, including the Buy American (BA) statement by June 1, 2026. NOTE: USDA requires BA only for products that are part of the school meal components: meat/meat alternate, grains, fruits/vegetables and fluid milk.

FOR DISTRIBUTOR INFORMATION: 2026-2027 Bid Opening Procedures

School District representatives will follow the local Procurement Procedures to open competitive bids. Witnesses are to be present and sign in at the bid opening. Sign in sheets are to be filed with bid process documents in the school district.

The Distributor Bid Response email MUST be received by at 10:00 AM on April 28, 2026. Following the local procedures for opening Formal Bids, the School District may begin reviewing bids at any time after they arrive via email. REMEMBER TO REQUEST A DELIVERY RECEIPT FOR THIS EMAIL.

The required (1) bid signatures and (2) evidence of contract language changes are reviewed by the School District representative at the opening. These are non - negotiable contract requirements and will result in immediate bid disqualification.

The school district will report Distributor Bid Totals and the Apparent Preliminary Bid winner from the Official New Bid Tabulation Sheet.

ACTIONS REQUIRED PRIOR TO SCHOOL DISTRICT ANNOUNCEMENT OF BID AWARD

Distributor bid tabulations by line items are reviewed, corrected and Distributor Bid Total is verified by the School District. Mathematical errors made by the Distributor are reported by the School District to the vendor in writing (e-mail) and corrected.

Preliminary Award Letter is sent from the School District to ALL Distributors submitting bids noting the verified bottom line bid totals from each bidder.

The Official Bid Certification and Agreement page is signed by School District Representative after local school board approval. One copy is filed by the School District and one copy is mailed to Awarded Distributor.

Final Official Notification of bid award is the issuance of a Purchase Order to the Awarded Vendor.

BID QUESTIONS - SCHOOL DISTRICT CONTACT

Name: Joanne Kirven, SN Director

E-Mail: jkirven@beaufort.k12.nc.us

Phone: 252-946-2012