IFB #26-41-CROWN COMMERCIAL WASHERS

ENGINEERING
INVITATION FOR BID #26-41-CROWN
COMMERCIAL WASHERS
Date of Issue: April 16, 2026
Questions Due Date: Monday, April 20, 2026 at 2:00 PM
Bid Due Date: Monday, April 27, 2026 at 2:00 PM
Direct all inquiries concerning this IFB to:
Donna Rice
Engineering Project Manager
Email: drice@cumberlandcountync.gov
Phone: (910) 678-7661
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Table of Contents
1.0 PURPOSE AND BACKGROUND .......................................................................................................... 3
2.0 BID INSTRUCTIONS & REQUIREMENTS ........................................................................................ 3
2.1 INVITATION FOR BID DOCUMENT ................................................................................................. 3
2.2 BID SUBMITTAL ................................................................................................................................... 3
2.3 BID QUESTIONS .................................................................................................................................... 4
2.4 IFB TERMS & CONDITIONS............................................................................................................... 4
3.0 NOTICES TO VENDOR .......................................................................................................................... 4
3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY ................................................. 4
3.2 BID COMPLIANCE ................................................................................................................................ 5
3.3 BID EVALUATION PROCESS ............................................................................................................. 5
3.4 METHOD OF AWARD .......................................................................................................................... 5
4.0 SCOPE OF WORK & VENDOR'S BID CONTENT REQUIREMENTS .......................................... 6
4.1 SCOPE OF WORK ................................................................................................................................. 6
4.2 VENDOR'S BID REQUIREMENTS ..................................................................................................... 6
A. SPECIFICATIONS .......................................................................................................................................... 6
B. RESPONSE REQUIREMENTS ..................................................................................................................... 6
C. COST ................................................................................................................................................................. 6
D. REFERENCES ................................................................................................................................................. 7
5.0 CONTRACT TERMS AND CONDITIONS........................................................................................... 7
5.1 IRAN DIVESTMENT ACT .................................................................................................................... 7
5.2 E-VERIFY ................................................................................................................................................ 7
5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL ................................................. 7
5.4 CONTRACT CHANGES ........................................................................................................................ 7
5.5 CONTRACT TERM ................................................................................................................................ 7
5.6 PRICING .................................................................................................................................................. 7
5.7 ADDITIONAL QUANTITIES ............................................................................................................... 8
5.8 INVOICES ................................................................................................................................................ 8
5.8 PAYMENT TERMS ................................................................................................................................ 8
5.9 APPROPRIATION OF FUNDS ............................................................................................................. 8
5.10 FINANCIAL STABILITY ...................................................................................................................... 8
5.11 INSURANCE: .......................................................................................................................................... 8
5.12 GENERAL INDEMNITY ....................................................................................................................... 8
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Bid Number: IFB #26-41-CROWN Commercial Washers
5.13 ENTIRE CONTRACT ............................................................................................................................ 9
5.14 CONTRACT CANCELLATION ........................................................................................................... 9
5.15 LAWS AND ORDINANCES .................................................................................................................. 9
5.16 COMPLIANCE WITH LAWS ............................................................................................................... 9
5.17 CONTRACTOR REPRESENTATIONS .............................................................................................. 9
ATTACHMENT A: INSTRUCTIONS TO VENDORS .................................................................................. 11
ATTACHMENT B: EXECUTION OF BID .................................................................................................... 13
ATTACHMENT C: BID COST ........................................................................................................................ 14
ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION ..................................................... 15
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Bid Number: IFB #26-41-CROWN Commercial Washers
1.0 PURPOSE AND BACKGROUND
Cumberland County needs to replace two (2) commercial washers for athletics and catering at the Crown Coliseum.
2.0 BID INSTRUCTIONS & REQUIREMENTS
2.1 INVITATION FOR BID DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award. All
attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.
By submitting a bid, the vendor agrees to meet all stated requirements in this section as well as any other specifications,
requirements and terms and conditions stated in this IFB. If a vendor is unclear about a requirement or specification or
believes a change to a requirement would allow for the County to receive a better bid, the vendor is urged and cautioned
to submit these items in the form of a question during the question and answer period in accordance with Section 2.3.
Vendors shall populate all attachments of this IFB that require the vendor to provide information and include an
authorized signature where requested. Failure to include required documents and/or signatures, where requested, will
result in rejection of submitted bids.
2.2 BID SUBMITTAL
Bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the
address indicated in the table below.
Mailing address for delivery of bid Office address of delivery by any other method (special
via US Postal Service delivery, overnight, or any other carrier)
BID TITLE: BID TITLE:
IFB #26-41-CROWN Commercial Washers IFB #26-41-CROWN Commercial Washers
Cumberland County Engineering Department Cumberland County Engineering Department
Attn: Donna Rice Attn: Donna Rice
130 Gillespie Street, Room 214 130 Gillespie Street, Room 214
Fayetteville, NC 28301 Fayetteville, NC 28301
Email address for delivery of bid electronically
SUBJECT LINE: IFB #26-41-CROWN Commercial Washers
drice@cumberlandcountync.gov
IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above or if submitting
electronically received by the email address listed above on or before 2:00 PM as per the clock in the Engineering
Department on Monday, April 27, 2026, regardless of the method of delivery. All risk of late arrival due to unanticipated
delay-whether delivered by email, hand, U.S. Postal Service, courier or other delivery service is entirely on the vendor.
It is the sole responsibility of the vendor to have the bid to the County department specified by the specified time and
date of opening. If submitting by e-mail, it is recommended that vendors obtain confirmation that e-mail was received.
Any bid received after the bid submission deadline will be rejected.
a) Submit one (1) signed, original executed bid response.
b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address the package(s)
for delivery as shown in the table above. Bids will be subject to rejection unless submitted with the information
above included on the outside of the bid package.
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Bid Number: IFB #26-41-CROWN Commercial Washers
All bid addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site
https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx . Vendors who submit a notice of intent to bid to
drice@cumberlandcountync.gov will receive addendums by email.
2.3 BID QUESTIONS
Written questions shall be emailed to drice@cumberlandcountync.gov by 2:00 PM on Monday, April 20, 2026.
Vendors should enter "IFB #26-41-CROWN Commercial Washers: Questions" as the subject for the email. Questions
will not be answered by phone. Question submittals should include a reference to the applicable IFB section.
Questions received prior to the submission deadline date, the County's response, and any additional terms deemed
necessary by the County will be posted in the form of an addendum to the Cumberland County Vendor Self Service Site,
https://ccmunis.co.cumberland.nc.us/vss/Vendors/default.aspx and shall become an Addendum to this IFB. Vendors
who submit an intent to bid will receive addendums by e-mail. Vendors shall rely only on written material contained
in an Addendum to this IFB. Vendors should not contact any other County employees, besides those listed above,
during the bid process. Vendors who contact any other County employees may be disqualified.
Any questions considered minute in nature or that point to an error in the IFB or that the County determines will produce
information required in order for all vendors to submit a responsible bid, may be answered at the County's discretion
after the specified date and time. Such questions that are received after the deadline are not guaranteed to be answered
and if the questions qualify as "minute in nature" shall be determined at the sole discretion of the County.
2.4 IFB TERMS & CONDITIONS
It shall be the vendor's responsibility to read the instructions, the County's terms and conditions, all relevant exhibits
and attachments, and any other components made a part of this IFB, and comply with all requirements and specifications
herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued
in connection with this IFB.
Questions, issues, or exceptions regarding any term, condition, or other component within this IFB, must be submitted
as questions in accordance with the instructions in Section 2.3 BID QUESTIONS. Vendor's bid shall constitute a firm
offer.
If a vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during
the question period, in accordance with the instructions in this IFB, about whether specific language proposed as a
modification is acceptable to or will be considered by the County. It is the County's sole discretion to accept or reject
requested modifications and/or exceptions.
3.0 NOTICES TO VENDOR
3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY
PROHIBITED COMMUNICATION: Each vendor submitting a bid, including its representatives, subcontractors, and
suppliers, is prohibited from having any communication with any employees or members of the board of commissioners
of the County except those employees of the County's Finance Department as designated in this IFB. A vendor who
does not comply with this provision may be disqualified from award of a contract.
!IMPORTANT INFORMATION! CONFIDENTIAL INFORMATION: The bid must not contain any information
marked as "confidential" or as a "trade secret" or in any other manner as to indicate that it is information protected by
the Trade Secrets Protection Act ( the "Act") as set out in Article 24 of Chapter 66 of the North Carolina General Statutes,
unless the vendor has noticed the County Department of its intent to designate any information in the bid as such
and received permission from the County Department to do so in writing. Vendor's notice to the County Department
must be in writing and must describe the information for which confidentiality is requested and explain how the
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Bid Number: IFB #26-41-CROWN Commercial Washers
information is a "trade secret" as defined in G.S. 66-152(3). If the County Department determines the information for
which confidentiality is requested is a "trade secret" covered by the Act, it will notify the vendor how to mark the
information in the bid and will identify the measures that County will take to protect the confidentiality of the
information. Vendor's submission of a bid after receipt of this notice from the County Department shall be deemed to
be acceptance of the County Department's statement of how it will maintain confidentiality. If the County Department
determines the information for which confidentiality is requested is not a "trade secret" covered by the Act, it will notify
vendor of that determination. Any bid marked with any information as "confidential" or as a "trade secret" or in any
other manner as to indicate that it is information protected by the Act in violation of this section shall be regarded as not
responsive to the invitation for bid and shall not be considered.
3.2 BID COMPLIANCE
It is in the best interest of vendors to submit bids that are clear, concise, and easily understood. Bids should provide
information essential for a straightforward and concise description of vendor capabilities to satisfy the requirements of
the IFB specifications.
Vendor may include any optional data not provided for elsewhere and considered to be pertinent to this bid as an
addendum.
Vendors are urged and cautioned to read the IFB completely through as noncompliance with requirements may result in
bid rejection. Section 4.0 requirements and request for information must be in the same order with the same titles as
listed in Section 4.0. Vendor bids should be easy to follow and all sections should be easily identified.
The specifications included in this package describe the services that the County feels are necessary to meet the
performance requirements of this IFB, and shall be considered the minimum standards expected of the Bidder. However,
the specifications are not intended to exclude potential bidders.
If the vendor is unable to meet any of the specifications as outlined therein, vendors are advised to submit questions and
concerns regarding the specifications during the question and answer period described in Section 2.3.
If the vendor does not indicate or submit questions or concerns regarding the specifications, the County shall assume it
is able to fully comply with these specifications. The County shall be the sole and final judge of compliance with all
specifications.
The County further reserves the right to determine the acceptability or unacceptability of any and all alternatives or
deviations.
3.3 BID EVALUATION PROCESS
The County shall review all responses to this IFB to confirm that they meet the specifications and requirements of the
IFB. The County shall not be required to hold interviews; however, depending on the number of responses and the
information contained in the responses, the County may decide to conduct interviews with firms of its choice. The County
reserves the right to request clarification of information submitted.
The County reserves the right to reject any and all bids.
3.4 METHOD OF AWARD
IFB will be awarded based on lowest, responsive, responsible bidder method of award.
The County reserves the right to request clarification of information submitted.
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Bid Number: IFB #26-41-CROWN Commercial Washers
The County reserves the right to make separate awards to different vendors, to not award, or to cancel this IFB in its
entirety without awarding a contract, if it is considered to be most advantageous to the County to do so.
The County reserves the right to reject all original offers and request one or more of the vendors submitting bids within
a competitive range to submit a best and final offer (BAFO), based on discussions and negotiations with the County, if
the initial responses to the IFB have been evaluated and determined to be unsatisfactory.
4.0 SCOPE OF WORK & VENDOR'S BID CONTENT REQUIREMENTS
4.1 SCOPE OF WORK
Cumberland County needs two (2) commercial washers for athletics and catering at the Crown Coliseum.
4.2 VENDOR'S BID REQUIREMENTS
The vendor's bid must include the required information below. Bids shall be tabbed, using the titles identified in this
section, to identify the required information. Tabs must be in the same order as listed below. Failure to submit this
information may render its bid non-responsive. Vendors are urged and cautioned to read the notices in Section 3.1.
Noncompliance with the confidentiality requirements will result in a bid being considered nonresponsive.
A. SPECIFICATIONS
The items bid must meet the following specifications:
* 60 lb. or larger capacity
* Both machines must fit within a 7' 10" wide by 6' 10" tall by 3' 7" deep space
* 240 volt, 60Hz electrical
* Heating not required
* Include base frame
* 3" drain diameter
* .75" water inlet connection size
* Include supply dispenser
* Include installation (does not include removal and disposal of current units)
* Include delivery to the Crown Coliseum loading dock located at 1960 Coliseum Drive, Fayetteville, NC 28306
B. RESPONSE REQUIREMENTS
Vendors must include the following in their bid:
* A quote that includes all specifications or a specifications sheet along with the quote to confirm that bid meets
all required specifications of IFB.
* Quote must include installation and delivery to the Crown Coliseum loading dock located at 1960 Coliseum
Drive, Fayetteville, NC 28306.
* Bid response must include estimated lead times for all items.
The Execution of Bid (Attachment B) and Certification of Financial Condition (Attachment C) must be
completed, signed and submitted with bids. Failure to complete these attachments shall result in rejection of
bid.
C. COST
Cost must be submitted using Attachment C: Bid Cost. Cost shall be all inclusive and list/identify any shipping or other
charges. Exclude all sales tax from your bid. If discount is available for prompt payment, identify terms so it may be
considered in analyzing bid.
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Bid Number: IFB #26-41-CROWN Commercial Washers
D. REFERENCES
Vendors shall provide at least three (3) references for which your company has provided services of similar size and
scope to that proposed herein.
TELEPHONE EMAIL ADDRESS
COMPANY NAME CONTACT NAME
NUMBER
5.0 CONTRACT TERMS AND CONDITIONS
5.1 IRAN DIVESTMENT ACT
As provided in N.C.G.S. 147-86.55-69, any person identified as engaging in investment activities in Iran, determined by
appearing on the Final Divestment List created by the North Carolina State Treasurer pursuant to G.S. 147-86.57(6) c,
is ineligible to contract with the County of North Carolina or any political subdivision of the COUNTY.
5.2 E-VERIFY
CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if
Contractor utilizes a subcontractor, CONTRACTOR shall require the subcontractor to comply with the requirements of
Article 2 of Chapter 64 of the General Statutes.
5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL
The CONTRACTOR certifies that it has not been designated by the North Carolina State Treasurer as a company
engaged in the boycott of Israel pursuant to N.C.G.S. 147-86.81. It is the responsibility of each CONTRACTOR to
monitor compliance with this restriction. Contracts valued at less than $1,000.00 are exempt from this restriction.
5.4 CONTRACT CHANGES
Contract changes, if any, over the life of the contract shall be implemented by contract amendments agreed to in writing
by the COUNTY and CONTRACTOR.
5.5 CONTRACT TERM
The Contract initial term shall be until all commitments are fulfilled, beginning on the date of contract award (the
"Effective Date").
5.6 PRICING
Bid price shall constitute the total cost for complete performance in accordance with the requirements and specifications
herein, including all applicable charges handling, administrative and other similar fees. CONTRACTOR shall not
invoice for any amounts not specifically allowed for in this IFB.
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Bid Number: IFB #26-41-CROWN Commercial Washers
5.7 ADDITIONAL QUANTITIES
The COUNTY reserves the right to purchase additional quantities of materials specified herein during the period of firm
pricing. Any purchase of materials at established prices after the period of firm pricing will be subject to
CONTRACTOR'S acceptance.
5.8 INVOICES
a) Invoices must be submitted to the following address: Cumberland County Engineering Department
130 Gillespie Street, Room 214
Fayetteville, NC 28301
b) Any applicable taxes shall be invoiced as a separate item.
5.8 PAYMENT TERMS
The CONTRACTOR will be paid net thirty (30) calendar days after the CONTRACTOR'S invoice is approved by the
COUNTY.
5.9 APPROPRIATION OF FUNDS
The parties intend that contractual performances by either party beyond the first fiscal year after the execution of this
agreement be contingent upon the continued funding and appropriation by the County Board of Commissioners.
Therefore, the parties agree that services provided and payment due under this agreement will be provided upon a year-
to- year basis contingent upon continued funding and appropriation. The fiscal year for Cumberland County begins on
July 1 and ends June 30th.
5.10 FINANCIAL STABILITY
CONTRACTOR warrants that it has the financial capacity to perform and to continue perform its obligations under the
contract; that CONTRACTOR has no constructive or actual knowledge of an actual or potential legal proceeding being
brought against CONTRACTOR that could materially adversely affect performance of this Contract; and that entering
into this Contract is not prohibited by any contract, or order by any court of competent jurisdiction.
5.11 INSURANCE:
Providing and maintaining adequate insurance coverage is a material obligation of the CONTRACTOR and is of the
essence of this Contract. All such insurance shall meet all laws of the County of North Carolina. Such insurance coverage
shall be obtained from companies that are authorized to provide such coverage and that are authorized by the
Commissioner of Insurance to do business in North Carolina. The CONTRACTOR shall at all times comply with the
terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they
may conflict with existing North Carolina laws or this Contract. The limits of coverage under each insurance policy
maintained by the CONTRACTOR shall not be interpreted as limiting the CONTRACTOR'S liability and obligations
under the Contract. During the term of the Contract, the CONTRACTOR at its sole cost and expense shall provide
commercial insurance of such type and with such terms and limits as may be reasonably associated with the Contract.
5.12 GENERAL INDEMNITY
The CONTRACTOR shall hold and save the COUNTY, its officers, agents, and employees, harmless from liability of
any kind, including all claims and losses accruing or resulting to any other person, firm, or corporation furnishing or
supplying work, services, materials, or supplies in connection with the performance of this Contract, and from any and
all claims and losses accruing or resulting to any person, firm, or corporation that may be injured or damaged by the
CONTRACTOR in the performance of this Contract and that are attributable to the negligence or intentionally tortious
acts of the CONTRACTOR provided that the CONTRACTOR is notified in writing within 30 days that the COUNTY
has knowledge of such claims. The CONTRACTOR represents and warrants that it shall make no claim of any kind or
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Bid Number: IFB #26-41-CROWN Commercial Washers
nature against the COUNTY's agents who are involved in the delivery or processing of CONTRACTOR goods or
services to the COUNTY. The representation and warranty in the preceding sentence shall survive the termination or
expiration of this Contract.
5.13 ENTIRE CONTRACT
The contract formally entered into by the parties after the vendor is selected constitutes the entire understanding of the
parties. In the event of a conflict between the COUNTY'S contract terms and the CONTRACTOR'S contract terms, the
COUNTY'S terms shall be the overriding determining factor.
5.14 CONTRACT CANCELLATION
The COUNTY may terminate this contract at any time by providing 30 days' notice in writing from the COUNTY to
the CONTRACTOR. If the contract is terminated by the COUNTY as provided in this section, the COUNTY shall pay
for services satisfactorily completed by the CONTRACTOR, less any payment or compensation previously made.
5.15 LAWS AND ORDINANCES
The contract will be governed by North Carolina law.
5.16 COMPLIANCE WITH LAWS
CONTRACTOR shall comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are
applicable to the conduct of its business and its performance in accordance with this contract, including those of federal,
state, and local agencies having jurisdiction and/or authority.
5.17 CONTRACTOR REPRESENTATIONS
CONTRACTOR warrants that qualified personnel shall provide services under this Contract in a professional manner.
"Professional manner" means that the personnel performing the services will possess the skill and competence consistent
with the prevailing business standards in the industry. CONTRACTOR agrees that it will not enter any agreement with
a third party that may abridge any rights of the COUNTY under this Contract.
If any services, deliverables, functions, or responsibilities not specifically described in this Contract are required for
CONTRACTOR'S proper performance, provision and delivery of the service and deliverables under this Contract, or
are an inherent part of or necessary sub-task included within such service, they will be deemed to be implied by and
included within the scope of the contract to the same extent and in the same manner as if specifically described in the
contract. Unless otherwise expressly provided herein, CONTRACTOR will furnish all of its own necessary management,
supervision, labor, facilities, furniture, computer and telecommunications equipment, software, supplies and materials
necessary for the CONTRACTOR to provide and deliver the Services and Deliverables.
CONTRACTOR certifies that it has not previously or currently:
a. Had any criminal felony conviction, or conviction of any crime involving moral turpitude, including, but not
limited to fraud, misappropriation or deception, of CONTRACTOR, its officers or directors, or any of its
employees or other personnel to provide services on this project, of which CONTRACTOR has knowledge.
b. Had any regulatory sanctions levied against CONTRACTOR or any of its officers, directors or its professional
employees expected to provide services on this project by any governmental regulatory agencies within the past
three years. As used herein, the term "regulatory sanctions" includes the revocation or suspension of any license
or certification, the levying of any monetary penalties or fines, and the issuance of any written warnings.
c. Had any civil judgments against CONTRACTOR during the three (3) years preceding submission of its bid
herein.
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