Commissioning Services at Texas State Library and Archives Commission (TSLAC) Archives and Records Center

Solicitation ID:

0004692

Status:

Addendum Posted

Contact Name:

James Gonzalez

Contact Number:

(512) 936-0647

Contact Email:

james.gonzalez@tfc.texas.gov

Response Due Date:

5/6/2025

Response Due Time:

3:00 PM

Agency/Texas SmartBuy Member Number:

303

Posting Requirement:

21+ Days for Solicitation Notice

Solicitation Posting Date:

4/7/2025

Last Modified:

4/7/2025 2:51 pm

Class/Item Code:

90608-Automation; Controls; Instrumentation - Architectural Services;
90630-Fire Protection - Architectural Services;
90644-Heating; Ventilating; Air Conditioning - Architectural Services;
90678-Security Systems; Intruder And Smoke Detection - Architectural;
90692-Utilities (Gas, Steam, Electric) - Architectural;
92507-Air Conditioning, Heating And Ventilating Engineering;
92522-Control Systems Engineering;
92595-Utilities (Gas, Steam, Electric)/Engineering;
99215-Air Quality Monitoring Equipment Testing And Calibration Services;
99239-Electrical Systems Testing Services;
99247-Hvac System Testing, Balancing And/Or Troubleshooting Services;
99255-Miscellaneous Testing And Calibration Services;

CLASS-ITEM	DESCRIPTION
906-08	Automation; Controls; Instrumentation, Architectural Services
906-30	Fire Protection, Architectural Services
906-44	Heating; Ventilating, Air Conditioning – Architectural Services
906-78	Security Systems – Architectural
906-92	Utilities, Gas, Steam, Electric, Architectural Services
925-07	Air Conditioning, Heating and Ventilating Engineering
925-22	Control Systems Engineering
925-95	Utilities, Gas, Steam, Electric Engineering
961-14	Commissioning of Facilities Service, Functional and Pre-functional
992-15	Air Quality Monitoring Equipment Testing and Calibration Services
992-39	Electrical Systems Testing Services
992-47	HVAC System Testing, Balancing and Troubleshooting Services
992-55	Miscellaneous Testing and Calibration Services

SCOPE : In accordance with the provisions of TexasGovernment Code, Chapter 2254, Subchapter A, Professional Services, and rulesand procedures adopted by the Texas Facilities Commission (TFC), TFC isrequesting submittal of qualifications to provide professional whole buildingcommissioning services for Project #24-047-4006, the TSLAC Archives and RecordsCenter in Pflugerville, Texas, to support the successful execution andcompletion of programming, design, construction and project closeout.

CONTRACTTERM : It isthe intention of TFC to award a Contract for professional buildingcommissioning services for the term of the project. Services undertakenpursuant to this RFQ will be required to commence within ten (10) calendar daysof delivery of a notice to proceed. The preliminary/targeted pre-constructionperiod is in progress and estimated to be complete by April 2026 and theConstruction period is estimated to begin October 2025. The total contract termis projected for seven hundred forty-two (742) calendar days.

STATEMENTOF WORK :

1. TheCxA services includes, but is not limited to, review of design documents,provision of commissioning specification to Engineer of Record (EOR),coordination and witnessing of equipment testing, witness, verification anddocumentation of correctly operating equipment, controls system and life safetysystems, review of TAB report, coordination with TFC and the Design-Build Teamto address issues identified during all phases.

2.The CxA will work closely with TFC/PMF and collaborate with the Design-BuildTeam, and subcontractors during all phases of the Project, as described inContract. TFC shall promptly communicate with pertinent parties, includingtopics regarding information needs and responses to needs of other parties.

3.Provide enhanced commissioning services for design, construction,post-construction, and warranty phases necessary and/or reasonably inferablefrom Attachment F – “Program Validation Report date 12/6/24”andAttachment D, Professional Services Agreement template.

4.Develop and update commissioning plan throughout project.

5.Develop and update commissioning specifications.

6.Provide design and submittal reviews, commissioning related documents toincorporate into the construction documents, installation verification,functional performance testing, and operations and maintenance (O&M)training to ensure the project requirements.

7.Provide input on the overall master schedule where commissioning related tasksare to be performed.

8.Develop procedures for an issues log to track all commissioning related issues,deficiencies, and resolutions.

9.Provide a final commissioning report.

10.Summary of Systems Commissioned:

AttachmentF “Program Validation Report date 12/6/24”. Agent shall commission allelectrical, mechanical, and building envelope systems for the entire project toinclude but not limited to the following:

A.Wet, Dry and Chemical pipe sprinkler systems

B.Fire & smoke detection system and integration with other systems

C.Alarm systems

D.Plumbing systems

E.HVAC & ventilation systems

F.Package chillers

G.Building envelope/enclosure systems

H.All electrical systems

I.All low voltage systems (fire alarm, data, safety & security)

MANDATORYPRE-SUBMITTAL TELECONFERENCES : The mandatory pre-submittal conferences willbe held on Tuesday, April 22, 2025 at 10:00 AM and Wednesday, April 23, 2025 at10:00 AM. Pre-registration is requiredto participate in the teleconference. Respondents must have an employee oftheir firm attend at least one (1) of the two (2) scheduled pre-submittalteleconferences. TFC shall reject submittals submitted by firms that didnot attend one of the mandatory pre-submittal conferences.

TFC is using the eProcurement system Bonfire. Respondents must register for a Bonfireaccount (No Charge) to submit a response. Respondents must submit their responses/submittals at the followinglink: https://tfcstate.bonfirehub.com/opportunities/1 80534

SCHEDULE OFEVENTS: TFC reserves theright to change the dates shown below.

EVENT	DATE
Issue RFQ	4/7/2025
Mandatory Pre-Submittal Conference	4/22/2025	Tuesday, 10:00 AM
(OR)
Mandatory Pre-Submittal Conference	4/23/2025	Wednesday. 10:00 AM
Deadline for Submission of Questions	4/29/2025
Deadline for Submission of Qualifications & HSP	5/06/2025	Tuesday @ 3:00 PM
Notification to Interview	5/16/2025
If Interviews are NOT required by TFC
Award by Commission	6/19/2025
Execute Contract	7/15/2025
If Interviews are required by TFC
Interviews of short-listed firms	5/27/2025
Award by Commission	6/19/2025
Execute Contract	7/15/2025

ThisRequest for Qualifications (RFQ) is posted on the Electronic State BusinessDaily (ESBD) located on the Texas Comptroller of Public Accounts’ web pagelocated at

https://www.txsmartbuy.com/esbddetails/view/0004692

Thiswebsite will have the most current information during the solicitation.