RFP 2026-060 On Call for Cost Estimating Services Capital Improvement Projects
| Location: | North Carolina |
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| Posted: | Apr 16, 2026 |
| Due: | May 28, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 377-RFP2026-060 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 377-RFP2026-060 |
| Project Title: | RFP 2026-060 On Call for Cost Estimating Services Capital Improvement Projects |
| Description: | Union County, North Carolina, through its facilities Department, is seeking proposals from qualified firms to provide Cost Estimating Services on call, as-needed basis for various Capital Improvement Projects. |
| Opening Date: | 5/28/2026 11:00 AM |
| Posted Date: | 4/17/2026 |
| Status: | Open |
| Department: | COUNTY OF UNION |
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Solicitation Number
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377-RFP2026-060
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Department
COUNTY OF UNION
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Status Reason
Open
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Opening Date
2026-05-28T11:00:00.0000000
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Posted Date
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2026-04-16T15:14:12.0000000Z
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Primary Commodity Code
Training planning, facilitation and delivery services
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Juan Rodriguez-Cruz
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Description
Union County, North Carolina, through its facilities Department, is seeking proposals from qualified firms to provide Cost Estimating Services on call, as-needed basis for various Capital Improvement Projects.
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Attachment Preview
Request for Proposal No. 2026-060
Cost Estimating Services
Due Date:
May 28, 2026
Time:
11:00 AM Local Time
Submittal Location: Electronic Submission
Union County Government Center
Procurement Department
600 Patton Ave,
Monroe, NC 28110
Procurement Contact:
Juan Rodriguez-Cruz
Procurement Specialist
704.283.3519
Juan.Rodriguez-Cruz@unioncountync.gov
Contents
1 Notice of Advertisement................................................................................................................ 4
2 Submittal Details ........................................................................................................................... 5
2.1 PROPOSAL SUBMISSION DEADLINE ........................................................................................................................ 5
2.2 PROPOSAL SUBMISSION REQUIREMENTS ................................................................................................................ 5
2.3 PROPOSAL QUESTIONS ........................................................................................................................................... 5
2.4 PROPOSAL ADDENDUM .......................................................................................................................................... 5
2.5 COMMUNICATION................................................................................................................................................... 6
3 Introduction ................................................................................................................................... 6
3.1 COUNTY ................................................................................................................................................................. 6
3.2 PURPOSE ................................................................................................................................................................ 6
3.3 PROJECT BACKGROUND .......................................................................................................................................... 6
4 Scope of Services............................................................................................................................ 7
5 Detailed Submittal Requirements and Instructions ................................................................... 7
5.1 TERMS OF SUBMISSION........................................................................................................................................... 7
5.2 DUPLICATE PROPOSALS........................................................................................................................................... 8
5.3 PROPOSAL FORMAT................................................................................................................................................ 8
5.3.1 Section A – Cover Letter................................................................................................................................ 9
5.3.2 Section B – project team .............................................................................................................................. 10
5.3.3 Section C – project experience..................................................................................................................... 10
5.3.4 Section D – project management, approAch and quality control................................................................. 11
5.3.5 Section E – Reputation of respondent .......................................................................................................... 11
5.3.6 Section F – References................................................................................................................................. 11
5.3.7 section g – Cost Proposal ............................................................................................................................ 11
5.3.8 Section H – Required Signature Forms ....................................................................................................... 12
6 Evaluation Criteria and Selection Process................................................................................. 12
6.1 SELECTION PARTICIPANTS.................................................................................................................................... 12
6.2 EVALUATION SELECTION PROCESS ...................................................................................................................... 12
6.3 AWARD PROCEDURE ............................................................................................................................................ 14
7 General Conditions and Requirements ..................................................................................... 14
7.1 TERMS AND CONDITIONS...................................................................................................................................... 14
7.2 TRAVEL AND EXPENSE POLICY ............................................................................................................................ 15
7.3 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 15
7.4 SUB-OFFEROR/PARTNER DISCLOSURE ................................................................................................................. 15
7.5 EXCEPTION TO THE RFP ....................................................................................................................................... 15
7.6 MODIFICATION OR WITHDRAWAL OF PROPOSAL.................................................................................................. 15
7.7 EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 16
7.8 MINORITY AND SMALL BUSINESS PARTICIPATION PLAN ...................................................................................... 16
7.9 LICENSES.............................................................................................................................................................. 16
7.10 E-VERIFY ............................................................................................................................................................. 16
7.11 DRUG-FREE WORKPLACE .................................................................................................................................... 16
7.12 INSURANCE .......................................................................................................................................................... 17
7.13 INDEMNIFICATION ................................................................................................................................................ 19
8 Appendix A – Cost PropOsal...................................................................................................... 20
9 Appendix B – Proposal Submission Form................................................................................. 22
10 Appendix C – Addendum and Anti-Collusion Form................................................................ 23
Union County, North Carolina
RFP 2026-060 Cost Estimating Services
Page 2
11 Appendix D – Template Contract .............................................................................................. 24
Union County, North Carolina
RFP 2026-060 Cost Estimating Services
Page 3
1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
Request for Proposals No. 2026-060
Cost Estimating Services
Electronic proposals will be received by the Union County’s Procurement & Contract Management
Department by 11:00 AM EDT on May 28, 2026. Late submittals will not be accepted.
Union County, North Carolina, through its Facilities Department, is seeking proposals from
qualified firms to provide Cost Estimating Services on call, as-needed basis for various Capital
Improvement Projects.
Copies of the solicitation may be obtained from the locations listed below:
1. Download the Solicitation Documents from the Union County website:
https://www.unioncountync.gov/departments/bids-procurement/current-bids
2. Download the Solicitation Documents from the State of North Carolina eVP website:
https://evp.nc.gov/solicitations/ (Search County of Union)
All questions about the meaning or intent of the RFP Documents are to be submitted in writing to the
Procurement Representative listed on the cover page (Juan.Rodriguez-Cruz@unioncountync.gov)
no later than May 7, 2026, at 5:00 PM Local Time.
Union County reserves the right to reject any or all proposals, to waive technicalities and to make
such selection deemed in its best interest.
Union County reserves the right to award to multiple vendors.
Offerors are required to comply with the non-collusion requirements set forth in the Solicitation
Documents.
Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
--End of Advertisement--
Union County, North Carolina
RFP 2026-060 Cost Estimating Services
Page 4
2 SUBMITTAL DETAILS
2.1 PROPOSAL SUBMISSION DEADLINE
All Proposals are to be received electronically by the Union County Procurement Department
no later than May 28, 2026, at 11:00 AM Local Time, per the instructions below. Any
proposals received after this date and time shall be rejected without exception.
2.2 PROPOSAL SUBMISSION REQUIREMENTS
The proposal must be submitted electronically using the following link:
https://lfportal.unioncountync.gov/Forms/procurementsubmit. The proposal must be signed
by a person who is authorized to bind the proposing Company. Instructions for preparing the
proposal are provided herein.
Select the solicitation drop down arrow and choose this RFP from the list. Complete the form,
upload your proposal as one (1) complete document, and select submit. The maximum
accepted size is 30 MB. A delivery notification email, from LF-Forms@co.union.nc.us, will be
sent as your confirmation of receipt.
Paper submissions and/or email submissions will not be accepted.
There is no expressed or implied obligation for Union County to reimburse for any expenses
incurred in preparing proposals in response to this request.
Union County reserves the right to reject any or all proposals, to waive technicalities and to
make such selection deemed in its best interest, cancel this solicitation and award to multiple
vendors.
2.3 PROPOSAL QUESTIONS
Proposal questions will be due on or before May 7, 2026, at 5:00 PM Local Time. The primary
purpose of this is to provide participating vendors with the opportunity to ask questions, in
writing, related to the RFP.
Submit questions by email to Juan Rodriguez-Cruz at Juan.Rodriguez-
Cruz@unioncountync.gov by the deadline shown above. The email should identify the
proposal number and title. All questions and answers may be posted as addenda on
www.unioncountync.gov and https://evp.nc.gov/solicitations/.
2.4 PROPOSAL ADDENDUM
Union County may modify the RFP prior to the date fixed for submission of proposals by the
issuance of an addendum. Should an Offeror find discrepancies or omissions in this RFP, or any
other documents provided by Union County, the Offeror should immediately notify the County of
such potential discrepancy in writing via email as noted above.
Union County, North Carolina
RFP 2026-060 Cost Estimating Services
Page 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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