RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects

Request for Qualifications No. 2026-061
On Call for Electrical Engineering Capital Improvement
Projects
Due Date: May 28, 2026
Time: 1 1:00 AM EDT
Receipt Location: E lectronic Submittal
Procurement & Contract Management Department
610 Patton Ave.
Monroe, NC 28110
Procurement Contact:
Juan Rodriguez-Cruz
Procurement Specialist
704.283.3519
Juan.Rodriguez-Cruz@unioncountync.gov

Contents
1 Notice of Advertisement ............................................................................................................ 2
2 Submittal Details ........................................................................................................................ 2
2.1 SUBMISSION DEADLINE .......................................................................................................................................... 2
2.2 SUBMISSION REQUIREMENTS .................................................................................................................................. 3
2.3 SUBMITTAL QUESTIONS ......................................................................................................................................... 3
2.4 ADDENDA............................................................................................................................................................... 3
2.5 COMMUNICATION................................................................................................................................................... 4
3 Introduction ............................................................................................................................... 4
3.1 PURPOSE ................................................................................................................................................................ 4
3.2 COUNTY ................................................................................................................................................................. 5
4 Project Description and Scope of Services ............................................................................... 5
5 Detailed Submittal Requirements and Instructions ................................................................ 6
5.1 TERMS OF SUBMISSION ........................................................................................................................................... 6
5.2 PROPOSAL FORMAT ................................................................................................................................................ 7
5.2.1 Section A - Cover Letter ................................................................................................................................ 8
5.2.2 Section B - Experience .................................................................................................................................. 8
5.2.3 Section C - Project Team .............................................................................................................................. 9
5.2.4 Section D - Project Management and Quality Control ................................................................................. 9
5.2.5 Section E - Project Approach and Methodology ......................................................................................... 10
5.2.6 Section F - History of Similar Projects........................................................................................................ 10
5.2.7 Section G - Reputation of Firm ................................................................................................................... 10
5.2.8 Section H - Required Forms........................................................................................................................ 10
6 Evaluation Criteria and Selection Process ............................................................................. 10
6.1 SELECTION PARTICIPANTS .................................................................................................................................... 10
6.2 EVALUATION SELECTION PROCESS ...................................................................................................................... 11
6.3 AWARD PROCEDURE ............................................................................................................................................ 12
7 General Conditions and Requirements .................................................................................. 13
7.1 TERMS OF CONTRACT........................................................................................................................................... 13
7.2 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 13
7.3 MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE) ........................................................... 13
7.4 EXPENSE OF FIRM ................................................................................................................................................. 14
7.5 E-VERIFY ............................................................................................................................................................. 14
7.6 EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 14
7.7 INSURANCE .......................................................................................................................................................... 14
7.8 INDEMNIFICATION ................................................................................................................................................ 16
8 Appendix A - SOQ Submission Form ................................................................................... 17
9 Appendix B - Addendum and Anti-Collusion ...................................................................... 18
10 Appendix C - Template Master Agreement.......................................................................... 19
1
Union County, North Carolina
RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects

1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
Request for Qualifications No. 2026-061
On Call for Electrical Engineering Capital Improvement Projects
Electronic Statements of Qualifications (SOQs) will be received by the Union County's
Procurement Department until 11:00 AM EDT on May 28, 2026. Late submittals will not be
accepted.
Union County, North Carolina, through Union County Facilities Management, is seeking SOQs
from qualified firms to provide Electrical Engineering Services for various projects on an 'as
needed' basis. This is a Request for Qualification (RFQ). As a Request for Qualifications (RFQ),
responding firms are not required to submit price information nor work product with submittal
packages. Compliance with N.C.G.S. 143-64.31 is required.
This solicitation is available electronically and may be downloaded from the following locations:
1. Download the Solicitation Documents from the Union County Website Union County
Procurement & Contract Management - Current Bids
2. Download the Solicitation Documents from the State of North Carolina eVP website:
North Carolina eVP - Solicitations (Search County of Union)
Union County (UC) reserves the right to reject any or all submittals, to waive technicalities and
to make such selection deemed in its best interest. With limited response, Union County
reserves the right to extend the solicitation opening date as appropriate in order to assure a
competitive procurement process.
Electrical engineering services performed under this contract must be provided by or under the
responsible charge of a Professional Engineer (PE) licensed in the State of North Carolina in
accordance with applicable statutes. Firms submitting qualifications must identify the North
Carolina licensed professional who will be responsible for the work performed under the
contract.
The proposer shall provide the name, discipline, and North Carolina license number of the
responsible professional within the Statement of Qualifications.
Offerors are required to comply with the non-collusion requirements set forth in the Solicitation
Documents.
Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
2 Submittal Details
2.1 SUBMISSION DEADLINE
All submittals, for the services specified, are to be received by the Union County
Procurement Department no later than 11:00 AM EDT on May 28, 2026, per the
2
Union County, North Carolina
RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects

instructions below. Any submittals received after this date and time shall be rejected
without exception.
2.2 SUBMISSION REQUIREMENTS
The SOQ must be submitted electronically by using the following link: Union County
Submittal Portal.
The submittal, one complete document, must be signed by a person who is authorized to
bind the proposing Company. Instructions for preparing the SOQ are provided herein.
Select the Solicitation drop down arrow and choose this RFQ from the list. Complete the
form, upload the SOQ as one complete document and select submit. The maximum size
accepted is 20 MB. An email response will be sent to the address entered on the form as
your confirmation of receipt.
The submittal must be signed by a person who is authorized to bind the proposing
Company. Instructions for preparing the SOQ are provided herein.
Paper submissions will not be accepted.
It is the responsibility of the Offeror to ensure that they have obtained all addenda prior to
submitting their SOQ.
There is no expressed or implied obligation for Union County to reimburse Offerors for any
expenses incurred in preparing a response to this request.
Union County reserves the right to reject any or all submittals, to waive technicalities and
to make such selection deemed in its best interest, to award to multiple vendors and to
cancel this RFQ.
2.3 SUBMITTAL QUESTIONS
Submittal questions will be due on or before 5:00 PM EDT on May 7, 2026, the primary
purpose is to provide participating Offerors with the opportunity to ask questions, in writing,
related to the RFQ. Addenda will be issued prior to due date to answer applicable
questions.
Submit questions by e-mail to Juan Rodriguez-Cruz at Juan.Rodriguez-
Cruz@unioncountync.gov by the deadline shown above. The email should identify the
RFQ number and project title. All questions and answers may be posted as addenda on
Union County Website and/or North Carolina eVP website
2.4 ADDENDA
Union County may modify the RFQ prior to the date fixed for submission of SOQs by the
issuance of an addendum.
Should an Offeror find discrepancies or omissions in this RFQ or any other documents provided
by Union County, the Offeror should immediately notify the County of such potential
discrepancy in writing via email as noted above.
3
Union County, North Carolina
RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects

Any addenda to these documents shall be issued in writing. No oral statements,
explanations, or commitments by anyone shall be of effect unless incorporated in the
written addenda. Receipt of Addenda shall be acknowledged by the Offeror on Appendix
B, Addendum and Anti-Collusion form.
2.5 COMMUNICATION
All communications, any modifications, clarifications, amendments, questions, responses
or any other matters related to this Request for Qualifications must be made only through
the Procurement Contact noted on the cover of this RFQ. A violation of this provision is
cause for the County to reject a Company's SOQ. No contact regarding this document
with the Board of County Commissioners or other County employees is permitted and may
be grounds for disqualification.
3 INTRODUCTION
3.1 PURPOSE
Union County is soliciting Statements of Qualifications from qualified electrical engineering
firms interested in providing Electrical Engineering Services on an individual project basis
for capital projects including, but not limited to, those projects where the estimated
expenditure of public money is less than $500,000.00 and identified in the 2026 Union
County Capital Improvement Plan, (CIP), or subsequent amendments or updates to the
CIP, 2026 Union County Water Capital Improvement Plan (CIP), or subsequent
amendments or updates to the CIP. Union County reserves the right to negotiate with one
or more parties and is not obligated to enter into any contract with any respondent on any
terms or conditions. Union County may select up to four (4) qualified firms to provide
Electrical Engineering Services described in this RFQ. Union County reserves the right
to seek professional services through a separate RFQ for any project, whether identified
or unidentified within the Master Plan or CIP documents, at their discretion. The selected
firm(s) shall provide work on an as-needed basis upon assignment, by way of task order,
from Union County. The selection is not a guarantee that any minimum amount of
Electrical Engineering Services will be assigned to any specific firm and Union County
reserves the right to re-institute the selection process at any time.
A short list of firms may be made based on a review of the qualifications. At the discretion
of Union County, firms may be selected for interviews. Firms with relevant Electrical
Engineering Experience and qualifications as described above are encouraged to submit.
The firm(s) selected by the County shall provide Electrical Engineering Services on an as-
needed basis, upon assignment, by way of a written task order from Union County and
may be assigned to individual contracts. For each project assignment, the County will
evaluate the qualifications of the selected firms relative to the specific project and will
initiate negotiations with the firm determined to be the most qualified for that project.
4
Union County, North Carolina
RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects

In accordance with the North Carolina Mini-Brooks Act (NCGS 143-64.31), firms will be
evaluated and ranked based on demonstrated competence and qualifications for the type
of professional services required, without regard to fee. Following evaluation of the
qualifications submitted, the County will select the firm determined to be the best qualified
to provide the required services.
Price information shall not be submitted with the Statement of Qualifications and will not
be considered during the evaluation process.
The County will enter into negotiations with the best qualified firm to establish a fair and
reasonable fee for the required services. If a contract cannot be successfully negotiated
with the best qualified firm, negotiations will be formally terminated and the County will
proceed to negotiate with the next best qualified firm until an agreement is reached.
The County reserves the right to award contracts to multiple firms through this solicitation.
Firms selected through this process may be utilized on an as-needed basis. For individual
project assignments, the County may consider factors such as firm expertise related to
the project, current workload, availability of staff, and the firm's ability to meet the project
schedule when determining the firm with which to initiate negotiations.
Project assignments may be distributed among selected firms based on qualifications,
expertise, availability, and the needs of the County.
3.2 COUNTY
The County (estimated population 263,386) is located in the central, southern piedmont.
The County provides its citizens with a full array of services that include public safety,
water/wastewater utilities and sanitation, human services, cultural and recreational
activities, and general government administration.
4 PROJECT DESCRIPTION AND SCOPE OF SERVICES
The selected firm(s) shall provide traditional electrical engineering services, general
engineering and consulting services, design review and consultation along with other
authorized special services appropriate to the project such as, but not limited to, facility
condition assessment, arc flash studies, fire alarm design, low voltage, power load study,
audio visual design and forensic analysis. The services will be provided for capital
projects, but not limited to, those identified in the 2026 Union County Capital Improvement
Plan (CIP), or subsequent amendments or updates to the CIP, 2026 Union County Water
Capital Improvement Plan (CIP), or subsequent amendments or updates to the CIP, and
any other capital projects undertaken by Union County divisions or departments.
The engineer shall provide engineering services on various projects as the need arises
and as directed by Union County. The County will specify services to be performed by the
5
Union County, North Carolina
RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects

engineer via a written task order. The engineer will acknowledge all such written task
orders within 24 hours of receipt and complete all services within the timeframe stated in
each individual task order. A written scope for each task order will be provided to the
engineer and will be the basis of negotiations between Union County and the engineer
regarding fee, scheduling of the proposed task, personnel and labor hours as well as an
itemized list of deliverables and other expenses, such as reimbursables, that are deemed
necessary to accomplish the proposed work. Each task order may include any or all of
the work elements outlined herein, and may be modified to add or delete certain elements
at the discretion of Union County. The contract agreement will provide for payment for
phases of work completed with options to proceed through all phases or to discontinue
work as circumstances may dictate. The final scope of services, together with the
engineering fee, will be included in the final executed Agreement.
NOTE: This is a Request for Qualification (RFQ). Responding firms are not required to
submit project specific scope information nor price. Do not submit price information nor
work product with your submittal package. Each submittal package will be reviewed based
on qualification criteria listed in this RFQ. In accordance with NC G.S. 143-64.31, the
county will negotiate a contract with the best qualified firm based on the Scope of Work
listed in this RFQ.
5 DETAILED SUBMITTAL REQUIREMENTS AND INSTRUCTIONS
5.1 TERMS OF SUBMISSION
All material received from a person or company ("Respondent") in response to this
solicitation shall become the property of Union County and will not be returned to the
Respondent. Any and all costs incurred by a Respondent in preparing, submitting, or
presenting submissions are the Respondent's sole responsibility and Union County shall
not reimburse the Respondent. All responses to this solicitation will be considered a public
record and subject to disclosure under applicable public records law.
Any material in a response which the Respondent considers a trade secret and exempt
from disclosure as a public record under applicable law, including N.C.G.S. 132-1.2
and 66-152, must be properly designated as a trade secret. In order to properly designate
such material, the Respondent must: (i) submit any trade secret materials in a separate
envelope, or file, from all other submitted material, being clearly marked as "Trade Secret
- Confidential and Proprietary Information," and (ii) stamp the same trade
secret/confidentiality designation on each page of the materials therein which contain
trade secrets.
To the extent consistent with public records law, Union County will make reasonable
efforts to maintain the confidential nature of trade secrets, as determined by Union County
and subject to the conditions set forth herein. Respondent understands and agrees by
submitting a response to this solicitation, that if a request is made to review or produce a
copy of any information in the Respondent's materials which was properly labeled by the
6
Union County, North Carolina
RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects

Respondent as a trade secret, Union County will notify the Respondent of the request and
the date that such materials will be released to the requestor unless the Respondent
obtains a court order enjoining that disclosure. If the Respondent fails to obtain the court
order enjoining disclosure prior to that date, Respondent understands and agrees that
Union County will release the requested information to the requestor on that date.
Furthermore, the Respondent also agrees to indemnify and hold harmless Union County
and each of its officers, employees, and agents from all costs, damages, and expenses
incurred in connection with refusing to disclose any material that has been designated as
a trade secret by Respondent.
5.2 PROPOSAL FORMAT
The County desires all responses to be identical in format. While the County's format
may represent a departure from the vendor's preference, the County requests adherence
to the format. All responses are to be in the format described below.
Offerors should prepare their SOQ in accordance with the instructions outlined in this
section. The submittal should be one (1) complete document. Each Offeror is required to
submit the SOQ electronically - Refer to item 2.2. The SOQ should be prepared as simply
as possible and provide a straightforward, concise description of the Offeror's capabilities
to satisfy the requirements of the RFQ.
The utmost attention should be given to accuracy, completeness, and clarity of content.
All parts, pages, figures, or tables should be numbered and clearly labeled. Response
information should be limited to pertinent information only. Marketing and sales type
information is not to be included.
The total length of the submittal, including cover letter, should be no more than 25 single-
sided pages. Submittals should be on 8 12" x 11" paper with an 11-point minimum text
size. Key personnel resumes may also be provided as an appendix to the document and
will not count against the page limit. Covers, section acknowledgements, and the required
forms, do not count against the page limit.
Please provide the following information in the sequence of the following major headings
described below.
The submittal should be organized into the following sections:
* Section A - Cover Letter
* Section B - Experience
* Section C - Project Team
* Section D - Project Management and Quality Control
* Section E - Project Approach and Methodology
* Section F - History of Similar Projects
* Section G - Reputation of Firm
* Section H - Required Forms
7
Union County, North Carolina
RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects

Appendix A - SOQ Submission Form
o
Appendix B - Addenda Receipt and Anti-Collusion
o
Omissions and incomplete answers may be deemed unresponsive. Please initial any
corrections.
By submitting a Statement of Qualifications, the Respondent acknowledges that it has
reviewed Union County's Multiple Project Agreement (Appendix C - TEMPLATE MASTER
AGREEMENT) and is prepared to enter into the agreement without material modifications.
Failure to comply with this requirement may result in the Respondent being deemed non-
responsive.
5.2.1 SECTION A - COVER LETTER
In your cover letter, include the following information about your company:
* Legal company name and DBA (if applicable).
* Corporate headquarters' address, phone number and Website address.
* Location Providing Service (if different from headquarters), address and
telephone number.
* Name of single point of contact, title, direct telephone number and/or
extension and direct email address.
* Name of person with binding authority, title, address, direct telephone
number and/or extension and email address.
* Describe your interest in this project and the unique advantage your firm
and team bring.
* Make the following representations and warranty in the cover letter, the
falsity of which might result in rejection of its Statement of Qualifications:
"The information contained in this SOQ or any part thereof, including any
exhibits, schedules, and other documents and instruments delivered or to
be delivered to the County, is true, accurate, and complete. This SOQ
includes all information necessary to ensure that the statements therein do
not in whole or in part mislead the County as to any material facts."
5.2.2 SECTION B - EXPERIENCE
Provide a representative summary of your firm's specialized experience or
expertise as it relates to providing Electrical Engineering Services as mentioned in
the scope above. Reference recent experience with project costs and schedules
as well as past performance on similar assignments.
5.2.2.1 Professional Licensing
Firms submitting qualifications must identify the North Carolina licensed professional
who will be responsible for electrical engineering services performed under the contract.
The responsible professional must hold a current license in the State of North Carolina
as a Licensed Professional Engineer (PE).
The proposer shall provide the following information for the responsible professional(s):
8
Union County, North Carolina
RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects

License NC License Role on
Name Type (PE) Number Project
Firms located outside North Carolina must ensure that the identified professional holds
an active North Carolina license prior to execution of any task order requiring licensed
services.
5.2.3 SECTION C - PROJECT TEAM
Provide a detailed organization chart that presents the team to be dedicated to
these services. This should include the project manager, electrical engineers and
supporting technical staff to be used in completion of the work. Information to be
included in this section shall include:
* Professional, relevant qualifications of each team member, including which
projects listed under the Project Experience section of the response, the
project team individual(s) had a significant role.
* Include North Carolina license information for Professional Engineers and
any other licensed professionals assigned to this project.
* Office location and number of years the employee has worked with the
current firm.
* Available time (in percent) that each team member may commit to these
services.
* Familiarity with the area where the project is to be located.
* Construction administration capabilities.
* The specific experience the proposed program manager has in managing
related or similar programs.
* Subconsultants to be utilized in the execution of the project must be clearly
identified within the organizational chart. Provide relevant qualifications for
up to five projects for each subconsultant proposed as part of the project
team. Projects listed should demonstrate prior successful teaming with the
respondent.
5.2.4 SECTION D - PROJECT MANAGEMENT AND QUALITY CONTROL
Provide a brief description of the systems and methods employed by the firm to
effectively manage the project, including a summary on the management of goal
setting, managing client expectations, communications, scope, approach, quality
control, managing project schedule, cost, quality control/assurance, risk and
stakeholders within prescribed budgets and change management.
9
Union County, North Carolina
RFQ 2026-061 On Call for Electrical Engineering Capital Improvement Projects