Lowellville Park Fire Alarm Replacement

SPECIFICATIONS
FOR
LOWELLVILLE PARK
FIRE ALARM REPLACEMENT
810 West Wood Street
Lowellville, Ohio 44503
TC PROJECT NO.: 65A25
DATE: March 10, 2026

BID SOLICITATION
Lowellville Park Fire Alarm Replacement
Contract 26-005
Youngstown Metropolitan Housing Authority invites you to submit a sealed bid proposal for Lowellville Park Fire
Alarm Replacement. Site address is 810 West Wood Street, Lowellville, OH 44503. PROJECT IS SALES TAX
EXEMPT.
Bids shall be delivered to YMHA and include the following noted on the envelope "Sealed Bid 26-005 Lowellville
Park Fire Alarm Replacement". YMHA will accept proposals at YMHA, Attn: David Martino, 131 W. Boardman
St., Youngstown, OH 44503 until 1:00 p.m. local time on Tuesday, August 4, 2026, at which time all proposals
shall be publicly tabulated. Late proposals will be rejected. All bids must be made on the bid form provided and
include the following:
A) Contractor Information Form
B) HUD 5369-A
C) Non-Collusion Affidavit
D) Completed Original Bid Form
E) Completed BABA Bid Form
F) 10% Bid Bond for the Bid Form which produces the higher sum.
G) Statement of Qualifications supporting similar work, including references. On contractor
letterhead.
H) HUD 2530
Except as noted, all above forms are included in your specification book.
All bidders shall be aware that the successful bidder will be required to complete all necessary forms to meet
YMHA and HUD requirements. Contractor will be required to submit necessary paperwork and certifications
including, but not limited to, contract, notice to proceed, contractor profile form, W-9, etc. The successful bidder
will be required to provide proof of Workers' Compensation Insurance and adequate levels of General Liability
Insurance $1,000,000 and Automobile Insurance $1,000,000.
Bid specifications are available beginning June 30, 2026. Documents will be available at SE Blueprint, YMHA's
website and Builder's Exchange. Questions about the drawings and specifications shall be submitted to
dmartino@ymhaonline.com. All questions must be asked by 5:00 pm, Wednesday, July 22, 2026 to be considered a
part of the bid package.
As indicated on Form HUD-5369, if applicable, a bid bond or certified check for 10% of total bid will be held until
contract is entered into. Performance Bond and Payment Bond equal to 100% of contract amount shall be obtained
by successful bidder prior to contract signing. Bid and Contract Bond must be certified by surety broker and must
be registered and approved by the State of Ohio.
This contract does require compliance with Davis-Bacon Regulations. Refer to HUD-5370 and wage determination
in spec.
YMHA reserves the right to review and rate the qualifications, experience, bid history, and past performance of the
bidders under their current and past operating names, regardless of low bid. YMHA reserves the right to waive
informalities in bidding and reject any, and all bids.
No bid shall be withdrawn for a period of ninety (90) days after the bid opening without documentation and the
consent of YMHA.
All sub-contractors, if any, must be approved in writing by YMHA prior to working on site. Sub-contractor request
shall include all forms and insurance requirements as required of the general contractor.
YMHA has a goal to award 25% of all contracts to disadvantaged business enterprises (DBEs).

NEW: HUD's new Section 3 regulations are found at 24 CFR Part 75. The complete regulation can be found at:
https://www.govinfo.gov/content/pkg/FR-2020-09-29/pdf/2020-19185.pdf
All labor hours provided by the contractor under this contract will need reported to YMHA for purposes of meeting
Section 3 reporting requirements. The contractor will be required to provide and work alongside YMHA to identify
and track Section 3 labor hours and non-Section 3 labor hours. HUD form 5370 Clause 40 covers Section 3.
Firms including sub-contractors debarred from participating when federal funds are involved cannot participate and
will not be considered for contract award. No member, officer or employee of the local authority during his tenure
or for one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof.
A non-mandatory, but strongly recommended pre-bid meeting and walk through showing of the site is scheduled
for Thursday, July 15, 2026 at 10:00 a.m. at the project site.

SECTION 00 0110
TABLE OF CONTENTS
DIVISON 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS
00 0002 Bid Solicitation
00 0110 Table of Contents
00 2113a Instructions to Bidders Cover Sheet
00 2113b Instructions to Bidders HUD Form 5369
00 4113 BABA Bid Form
00 4313 Bid Security
Bid Guarantee
00 4343 Prevailing Wage Requirements and Compliance Affidavit
00 4500 Representations and Certifications Cover Sheet
HUD Form 5369-A
HUD Form 2530
00 4502 Certificate and Release
00 4503 Drug & Alcohol-Free Workplace Certification
00 4504 Equal Employment Opportunity Certification
00 4513 Bidder Qualifications
00 4514a HUD Section 3 Certification Cover Sheet
00 4514b HUD Section 3 Certification
00 4515 Affidavit of Minority or Woman-Owned Business
00 4519 Non-Collusion Affidavit
00 5000 Agreement Form Cover Sheet
AIA Document A101-2017
00 6613 Request for Interpretation Form
00 7200 General Conditions
HUD Form 5370 General Conditions
00 7202 Supervise Payment of Appointing Officer Certificate
00 7203 Waiver of Lien
00 7204 Contractor's Warranty
00 7315 Retainage Requirements
00 7316 Build America, Buy America (BABA) Requirements
DIVISION 01 - GENERAL REQUIREMENTS
01 1000 Summary
01 2500 Substitution Procedures
01 2600 Contract Modification Procedures
01 2900 Payment Procedures
01 3100 Project Management and Coordination
01 3233 Photographic Documentation
01 3300 Submittal Procedures
01 4000 Quality Requirements
01 5000 Temporary Facilities and Controls
01 6000 Product Requirements
01 7300 Execution
01 7419 Construction Waste Management and Disposal
01 7700 Closeout Procedure
01 7823 Operation and Maintenance Data
01 7839 Project Record Documents
01 7900 Demonstration and Training
DIVISION 02 - EXISTING CONDITIONS
02 4119 Selective Demolition
Youngstown Metropolitan Housing Authority 00 0110 - 1 TABLE OF CONTENTS
Lowellville Park Fire Alarm Replacement
TC Project No.: 65A25

DIVISION 03 - CONCRETE - NOT USED
DIVISION 04 - MASONRY - NOT USED
DIVISION 05 - METALS
05 5000 Metal Fabrications
DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES - NOT USED
DIVISION 07 THERMAL AND MOISTURE PROTECTION
07 0500 Basic Materials and Methods
07 8400 Firestopping
07 9200 Joint Sealants
DIVISION 08 - OPENINGS - NOT USED
DIVISION 09 - FINISHES - NOT USED
DIVISION 10 - SPECIALTIES - NOT USED
DIVISION 11 - EQUIPMENT - NOT USED
DIVISION 12 - FURNISHINGS - NOT USED
DIVISION 21 - FIRE SUPPRESSION - NOT USED
DIVISION 22 - PLUMBING - NOT USED
DIVISION 23 - HEATING, VENTILATING AND AIR CONDITIONING - NOT USED
DIVISION 26 - ELECTRICAL
26 0500 Common Work Results for Electrical
26 0501 Common Electrical Materials and Methods
26 0519 Low-Voltage Electrical Power Conductors and Cables
26 0526 Grounding and Bonding for Electrical Systems
26 0529 Hangers and Supports for Electrical Systems
26 0533 Raceways and Boxes for Electrical Systems
26 0544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling
26 0553 Identification for Electrical Systems
DIVISION 27 - COMMUNICATIONS - NOT USED
DIVISION 28 - ELECTRONIC SAFETY AND SECURITY
28 4621 Addressable Fire-Alarm System
DIVISION 31 - EARTHWORK - NOT USED
DIVISION 32 - EXTERIOR IMPROVEMENTS - NOT USED
DIVISION 33 - UTILITIES - NOT USED
END OF TABLE OF CONTENTS
Youngstown Metropolitan Housing Authority 00 0110 - 2 TABLE OF CONTENTS
Lowellville Park Fire Alarm Replacement
TC Project No.: 65A25

SECTION 00 2113a
INSTRUCTIONS TO BIDDERS
PART 1 - GENERAL
1.1 SUMMARY
A. The Instructions to Bidders for this Project shall be form HUD-5369 Instructions to Bidders
for Contracts, Public and Indian Housing Programs.
B. Provide 00 4113 BABA Bid Form.
a. Bid Bond to be 10%.
PART 2 - PRODUCTS - NOT USED
PART 3 - EXECUTION - NOT USED
END OF SECTION 00 2113a
Youngstown Metropolitan Housing Authority 00 2113a - 1 INSTRUCTIONS TO BIDDERS
Lowellville Park Fire Alarm Replacement
TC Project No.: 65A25

U.S. Department of Housing and
Urban Development
Office of Public and Indian Housing
Instructions to Bidders for Contracts
Public and Indian Housing Programs
Previous edition is obsolete form HUD-5369 (10/2002)

Instructions to Bidders for Contracts
Public and Indian Housing Programs
Table of Contents
2. Explanations and Interpretations to Prospective
Clause Page
Bidders
1. Bid Preparation and Submission 1
(a) Any prospective bidder desiring an explanation or interpretation
2. Explanations and Interpretations to Prospective Bidders 1
of the solicitation, specifications, drawings, etc., must request it at
3. Amendments to Invitations for Bids 1
least 7 days before the scheduled time for bid opening. Requests
4. Responsibility of Prospective Contractor 1 may be oral or written. Oral requests must be confirmed in writing.
5. Late Submissions, Modifications, and Withdrawal of Bids1 The only oral clarifications that will be provided will be those clearly
related to solicitation procedures, i.e., not substantive technical
6. Bid Opening 2
information. No other oral explanation or interpretation will be
7. Service of Protest 2
provided. Any information given a prospective bidder concerning
8. Contract Award 2 this solicitation will be furnished promptly to all other prospective
9. Bid Guarantee 3 bidders as a written amendment to the solicitation, if that information
is necessary in submitting bids, or if the lack of it would be prejudicial
10. Assurance of Completion 3
to other prospective bidders.
11. Preconstruction Conference 3
(b) Any information obtained by, or provided to, a bidder other than
12. Indian Preference Requirements 3
by formal amendment to the solicitation shall not constitute a change
to the solicitation.
1. Bid Preparation and Submission
(a) Bidders are expected to examine the specifications, drawings, 3. Amendments to Invitations for Bids
all instructions, and, if applicable, the construction site (see also the (a) If this solicitation is amended, then all terms and conditions
contract clause entitled Site Investigation and Conditions Affect- which are not modified remain unchanged.
ing the Work of the General Conditions of the Contract for Construc-
tion). Failure to do so will be at the bidders' risk. (b) Bidders shall acknowledge receipt of any amendment to this
solicitation (1) by signing and returning the amendment, (2) by
(b) All bids must be submitted on the forms provided by the Public identifying the amendment number and date on the bid form, or (3)
Housing Agency/Indian Housing Authority (PHA/IHA). Bidders shall by letter, telegram, or facsimile, if those methods are authorized in
furnish all the information required by the solicitation. Bids must be the solicitation. The PHA/IHA must receive acknowledgement by the
signed and the bidder's name typed or printed on the bid sheet and time and at the place specified for receipt of bids. Bids which fail to
each continuation sheet which requires the entry of information by acknowledge the bidder's receipt of any amendment will result in the
the bidder. Erasures or other changes must be initialed by the person rejection of the bid if the amendment(s) contained information which
signing the bid. Bids signed by an agent shall be accompanied by substantively changed the PHA's/IHA's requirements.
evidence of that agent's authority. (Bidders should retain a copy of
(c) Amendments will be on file in the offices of the PHA/IHA and the
their bid for their records.)
Architect at least 7 days before bid opening.
(c) Bidders must submit as part of their bid a completed form HUD-
4. Responsibility of Prospective Contractor
5369-A, "Representations, Certifications, and Other Statements of
Bidders." (a) The PHA/IHA will award contracts only to responsible prospec-
tive contractors who have the ability to perform successfully under
(d) All bid documents shall be sealed in an envelope which shall be
the terms and conditions of the proposed contract. In determining
clearly marked with the words "Bid Documents," the Invitation for
the responsibility of a bidder, the PHA/IHA will consider such matters
Bids (IFB) number, any project or other identifying number, the
as the bidder's:
bidder's name, and the date and time for receipt of bids.
(1) Integrity;
(e) If this solicitation requires bidding on all items, failure to do so will
disqualify the bid. If bidding on all items is not required, bidders (2) Compliance with public policy;
should insert the words "No Bid" in the space provided for any item (3) Record of past performance; and
on which no price is submitted.
(4) Financial and technical resources (including construction
(f) Unless expressly authorized elsewhere in this solicitation, alter- and technical equipment).
nate bids will not be considered.
(b) Before a bid is considered for award, the bidder may be re-
(g) Unless expressly authorized elsewhere in this solicitation, bids quested by the PHA/IHA to submit a statement or other documenta-
submitted by telegraph or facsimile (fax) machines will not be tion regarding any of the items in paragraph (a) above. Failure by the
considered. bidder to provide such additional information shall render the bidder
nonresponsible and ineligible for award.
(h) If the proposed contract is for a Mutual Help project (as de-
scribed in 24 CFR Part 905, Subpart E) that involves Mutual Help
contributions of work, material, or equipment, supplemental informa-
tion regarding the bid advertisement is provided as an attachment to
this solicitation.
Previous edition is obsolete Page 1 of 4 form HUD-5369 (10/2002)

5. Late Submissions, Modifications, and Withdrawal of Bids 6. Bid Opening
(a) Any bid received at the place designated in the solicitation after All bids received by the date and time of receipt specified in the
the exact time specified for receipt will not be considered unless it is solicitation will be publicly opened and read. The time and place of
received before award is made and it: opening will be as specified in the solicitation. Bidders and other
interested persons may be present.
(1) Was sent by registered or certified mail not later than the
fifth calendar day before the date specified for receipt of offers (e.g., 7. Service of Protest
an offer submitted in response to a solicitation requiring receipt of
(a) Definitions. As used in this provision:
offers by the 20th of the month must have been mailed by the 15th);
"Interested party" means an actual or prospective bidder whose
(2) Was sent by mail, or if authorized by the solicitation, was
direct economic interest would be affected by the award of the
sent by telegram or via facsimile, and it is determined by the PHA/IHA
contract.
that the late receipt was due solely to mishandling by the PHA/IHA
after receipt at the PHA/IHA; or "Protest" means a written objection by an interested party to this
solicitation or to a proposed or actual award of a contract pursuant
(3) Was sent by U.S. Postal Service Express Mail Next Day
to this solicitation.
Service - Post Office to Addressee, not later than 5:00 p.m. at the
place of mailing two working days prior to the date specified for (b) Protests shall be served on the Contracting Officer by obtaining
receipt of proposals. The term "working days" excludes weekends written and dated acknowledgement from -
and observed holidays.
(b) Any modification or withdrawal of a bid is subject to the same
conditions as in paragraph (a) of this provision.
(c) The only acceptable evidence to establish the date of mailing of
a late bid, modification, or withdrawal sent either by registered or
certified mail is the U.S. or Canadian Postal Service postmark both
on the envelope or wrapper and on the original receipt from the U.S.
or Canadian Postal Service. Both postmarks must show a legible
date or the bid, modification, or withdrawal shall be processed as if
[Contracting Officer designate the official or location where a protest
mailed late. "Postmark" means a printed, stamped, or otherwise
may be served on the Contracting Officer]
placed impression (exclusive of a postage meter machine impres-
sion) that is readily identifiable without further action as having been (c) All protests shall be resolved in accordance with the PHA's/
supplied and affixed by employees of the U.S. or Canadian Postal IHA's protest policy and procedures, copies of which are maintained
Service on the date of mailing. Therefore, bidders should request the at the PHA/IHA.
postal clerk to place a hand cancellation bull's-eye postmark on both
8. Contract Award
the receipt and the envelope or wrapper.
(a) The PHA/IHA will evaluate bids in response to this solicitation
(d) The only acceptable evidence to establish the time of receipt at the
without discussions and will award a contract to the responsible
PHA/IHA is the time/date stamp of PHA/IHA on the proposal wrapper or
bidder whose bid, conforming to the solicitation, will be most advan-
other documentary evidence of receipt maintained by the PHA/IHA.
tageous to the PHA/IHA considering only price and any price-related
(e) The only acceptable evidence to establish the date of mailing of factors specified in the solicitation.
a late bid, modification, or withdrawal sent by Express Mail Next Day
(b) If the apparent low bid received in response to this solicitation
Service-Post Office to Addressee is the date entered by the post
exceeds the PHA's/IHA's available funding for the proposed contract
office receiving clerk on the "Express Mail Next Day Service-Post
work, the PHA/IHA may either accept separately priced items (see
Office to Addressee" label and the postmark on both the envelope or
8(e) below) or use the following procedure to determine contract
wrapper and on the original receipt from the U.S. Postal Service.
award. The PHA/IHA shall apply in turn to each bid (proceeding in
"Postmark" has the same meaning as defined in paragraph (c) of this
order from the apparent low bid to the high bid) each of the separately
provision, excluding postmarks of the Canadian Postal Service.
priced bid deductible items, if any, in their priority order set forth in
Therefore, bidders should request the postal clerk to place a legible
this solicitation. If upon the application of the first deductible item to
hand cancellation bull's eye postmark on both the receipt and Failure
all initial bids, a new low bid is within the PHA's/IHA's available
by a bidder to acknowledge receipt of the envelope or wrapper.
funding, then award shall be made to that bidder. If no bid is within
(f) Notwithstanding paragraph (a) of this provision, a late modifica- the available funding amount, then the PHA/IHA shall apply the
tion of an otherwise successful bid that makes its terms more second deductible item. The PHA/IHA shall continue this process
favorable to the PHA/IHA will be considered at any time it is received until an evaluated low bid, if any, is within the PHA's/IHA's available
and may be accepted. funding. If upon the application of all deductibles, no bid is within the
PHA's/IHA's available funding, or if the solicitation does not request
(g) Bids may be withdrawn by written notice, or if authorized by this
separately priced deductibles, the PHA/IHA shall follow its written
solicitation, by telegram (including mailgram) or facsimile machine
policy and procedures in making any award under this solicitation.
transmission received at any time before the exact time set for
opening of bids; provided that written confirmation of telegraphic or (c) In the case of tie low bids, award shall be made in accordance
facsimile withdrawals over the signature of the bidder is mailed and with the PHA's/IHA's written policy and procedures.
postmarked prior to the specified bid opening time. A bid may be
(d) The PHA/IHA may reject any and all bids, accept other than the
withdrawn in person by a bidder or its authorized representative if,
lowest bid (e.g., the apparent low bid is unreasonably low), and waive
before the exact time set for opening of bids, the identity of the person
informalities or minor irregularities in bids received, in accordance
requesting withdrawal is established and the person signs a receipt
with the PHA's/IHA's written policy and procedures.
for the bid.
Previous edition is obsolete Page 2 of 4 form HUD-5369 (10/2002)