Concrete Pipe

INVITATION FOR BIDS
CONCRETE PIPE
BIDS WILL BE OPENED
10:00 a.m., October 26, 2026
City/County Purchasing Department
City Hall Suite 324
101 North Main Street
Winston-Salem, NC 27102
ADVERTISEMENT FOR BIDS
CONCRETE PIPE
Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals endorsed
Concrete Pipe to be furnished to the City of Winston-Salem will be received by the City/County
Purchasing Department in Suite 324, City Hall Building, 101 North Main Street, Winston-Salem, NC
until 10:00 a.m., October 26, 2026, at which time they will be publicly opened and read.
Instructions for submitting bids and complete specifications may be obtained during regular office
hours, Monday - Friday, 8:00 a.m. to 5:00 p.m. at the same location, or by contacting TaWanna Gates
via email tawannag@cityofws.org or phone 336-747-6938. The City reserves the right to reject any
or all proposals.
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Notice to Bidders
It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may
not participate in any manner in the bidding, awarding, or administering of contracts in which they,
or a member of their immediate family, their business partner, or any organization in which they
serve as an officer, director, trustee, or employee, have a financial interest.
The successful bidder must comply with all provisions of the Americans with Disabilities Act
(ADA) and all rules and regulations promulgated thereunder. By submitting a bid, the successful
bidder agrees to indemnify the City from and against all claims, suits, damages, costs, losses, and
expenses in any manner arising out of, or connected with, the failure of the Company, its
subcontractors, agents, successors, assigns, officers, or employees to comply with the provisions
of the ADA or the rules and regulations promulgated thereunder. All bids must be firm and not
subject to increase, unless specified within the provisions of this Invitation for Bid (IFB) and
mutually agreed upon by the City and the proposer. No special inducements will be considered
that are not a part of the original bidding document.
City Rights and Options
The City, at its sole discretion, reserves the following rights:
* To supplement, amend, substitute or otherwise modify this IFB at any time
* To cancel this IFB with or without the substitution of another IFB
* To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB
that would be in the best interests of the City
* To issue additional requests for information
Public Records
Any material submitted in response to this IFB will become a "public record" once the bidder's
document(s) is opened and the bidder is determined to be a participant in the solicitation process
and shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes.
Bidders must claim any applicable exemptions to disclosure provided by law in their response to
this IFB. Bidders must identify materials to be protected and must state the reasons why such
exclusion from public disclosure is necessary and legal. The City reserves the right to make all
final determination(s) of the applicability of North Carolina General Statutes 132-1.2,
Confidential Information.
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Familiarity with Laws and Ordinances
The submission of a bid on the product requested herein shall be considered as a representation
that the bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations
which affect those engaged or employed in the provision of such services/equipment/product used
in the provision of services, or which in any way affects the conduct of the provision of services;
and no plea of misunderstanding will be considered on account of ignorance thereof. If the bidder
discovers any provisions in the IFB documents that are contrary to or inconsistent with any law,
ordinance, or regulation, it shall be reported to the City in writing without delay.
The bidder agrees that in carrying out this contract, compliance will be maintained with all
applicable federal, state, and local laws, specifically including, without limitations, the
Occupational Safety and Health Act of 1970 and Section 1324A, the Immigration Reform and
Control Act.
The bidder certifies that the bid is made in good faith and without collusion with any person
bidding on this contract or with any officer or employee of the City of Winston-Salem.
The undersigned further agrees, in connection with the performance of this contract, not to
discriminate against any employee or applicant for employment because of race, religion, color,
gender, age, handicap, political affiliation or national origin.
Ethics Policy / Code of Conduct
The City of Winston-Salem has established guidelines for ethical standards of conduct for City
representatives and to provide guidance in determining what conduct is appropriate in particular
cases. City representatives should maintain high standards of personal integrity, truthfulness,
honesty, and fairness in carrying out public duties; avoid any improprieties in their roles as public
servants including the appearance of impropriety; and never use their position or power for
improper personal gain. In establishing an ethics policy, the City of Winston-Salem desires to
protect the public against decisions that are affected by undue influence, conflicts of interest, or
any other violation of these policies as well as promote and strengthen the confidence of the public
in their governing body. For a complete review of the City Policy click the following link.
http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids
Equal Employment Opportunity / ADA
The Contractor shall not discriminate against any employee or applicant for employment because
of race, creed, color, religion, national origin, political affiliation, gender, age or disability. The
contractor shall comply with all applicable laws and regulations regarding the American with
Disabilities Act (www.ADA.gov) as amended from time to time and all rules and regulations
promulgated thereunder and other laws and regulations pertaining to equal employment. The
Contractor hereby agrees to indemnify the Owner from and against all claims, suits, damages,
costs, losses and expenses in any manner arising out of or connected with the failure of the
contractor, its subcontractors, agents, successors, assigns, officers or employees to comply with
the provisions of the ADA or rules and regulations promulgated thereunder. The Contractor agrees
to act affirmatively in its employment and promotion practices, and in the general treatment of its
employees.
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Stimulation of the Local Economy
In an effort to stimulate the local economy, foster development and promote efficiency in the
provision of city services and the completion of various city projects, the City of Winston-Salem
has undertaken an initiative to strongly encourage all parties contracting with the City of Winston-
Salem to evaluate their internal operations and hiring practices and, where appropriate, to initiate
efforts to stimulate the local economy by hiring applicants and contractors from the Winston-
Salem/Forsyth County Area. Such efforts to stimulate the local economy may be accomplished by
posting job vacancies with the North Carolina Employment Security Commission, the Piedmont
Triad Regional Council of Governments. Stimulation of the local economy requires a collaborative
effort of both the public and private sector. The city is committed to taking reasonable steps to
achieve said goal.
Iran Divestment Act
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of persons
engaging in business activities in Iran, prepared pursuant to NCGS G.S. 147-86.58, nor will
Contractor utilize on this agreement any subcontractor on such list.
Divestment from Companies that Boycott Israel
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of companies
engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize
on this agreement any subcontractor on said list.
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Nondiscrimination Ordinance
As a condition of entering into this contact, the Contractor represents and warrants that it will fully
comply with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled
"Policy of Nondiscrimination" of the Winston-Salem City Code. As part of such compliance, the
Contractor shall not discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual
orientation, gender identity, gender expression, pregnancy, veteran status, disability, age, marital
status, familial status, protected hairstyle, political affiliation or national origin in the screening of
applicants, the hiring and treatment of its employees, the provision of the goods and/or services
set forth herein, or the solicitation, selection, hiring, or treatment of its subcontractors, vendors or
suppliers, (hereinafter collectively "subcontractors"), if any, in connection with this contract or the
contract solicitation process if applicable, nor shall the Contractor retaliate against any person or
entity for reporting instances of such discrimination. The Contractor shall enact employment
policies consistent with this obligation to refrain from such discrimination and shall provide
evidence of such to the City within 90 calendar days of the first receipt of City funds. The
Contractor shall provide equal opportunity for subcontractors to participate in all of its
subcontracting and supply opportunities, if any, under this contract, provided that nothing
contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of
marketplace discrimination that has occurred or is occurring in the marketplace. The Contractor
understands and agrees that a violation of this clause shall be considered a material breach of this
contract and may result in termination of this contract, disqualification of the Contractor from
participating in future City contracts pursuant to Winston-Salem City Code Section 2-3 or other
sanctions. Furthermore, as a condition of entering into this contract, the Contractor agrees to: (a)
promptly provide to the City in a format specified by the City all information and documentation
that may be requested by the City from time to time regarding the screening of applicants, the
hiring and treatment of its employees particularly if City funds were used in connection with
hiring and compensation process, and the solicitation, selection, treatment and payment of
subcontractors, if any, in connection with this Agreement; and (b) if requested, provide to the City
within sixty days after the request a truthful and complete list of the names of all subcontractors
that the Grantee has used under this contract, including the total dollar amount paid by the
Contractor on each subcontract or supply contract. The Contractor further agrees to fully cooperate
in any investigation conducted by the City pursuant to the City's Nondiscrimination Policy, to
provide any documents, relevant to such investigation, that are requested by the City. The
Contractor agrees to provide to the City from time to time on the City's request, payment affidavits
detailing the amounts paid by the Contractor to subcontractors and suppliers in connection with
this contract within a certain period of time. Such affidavits shall be in the format specified by the
City from time to time. Nothing in this contract shall infringe upon any rights afforded to the
Contractor by state or federal law.
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SPECIAL TERMS AND CONDITIONS
DETAILED SPECIFICATIONS: Detailed specifications for this product are included with the
bid request. Bids to be submitted in accordance with the specifications and these Special
Terms and Conditions, both of which require doing all that is necessary, proper, or
incidental to the furnishing of the items identified herein. All things not expressly stated
in the specifications or Special Terms and Conditions but involved in carrying them out
must be included in bidder's proposal as though they were specifically stated.
NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to Bidders,
special terms and conditions specific to this Invitation for Bids, the specifications, and
General Contract Terms and Conditions. The City of Winston-Salem objects to and will
not evaluate or consider any additional terms and conditions submitted with a bidder
response. This applies to any response appearing in or attached to the document as part of
the bidder's response. DO NOT ATTACH ANY ADDITIONAL TERMS AND
CONDITIONS. By execution and delivery of a proposal, the bidder agrees that any
additional terms and conditions, whether submitted purposely or inadvertently, shall have
no force or effect. It shall be the bidder's responsibility to read this entire document, review
all enclosures and attachments, and comply with all requirements specified herein.
The bidder is cautioned that the requirements of this bid can be altered only by written
addendum and that verbal communications from whatever source are of no effect.
EXCEPTIONS TO SPECIFICATIONS:
In the event that clarifications or changes to bid specifications are necessary, changes will
be made by written addendum. In all cases the product must be furnished as requested,
and where brand names are used, consider the term "or equal" to follow. Such references
are not intended to be restrictive and comparable products of other manufacturers will be
considered. However, written approval for any proposed substitution or change in
specifications must be obtained by bidder prior to the close of bids.
Any request for an approved equal, change in specification or protest of specifications must
be fully supported with technical data, test results, or other pertinent information and
evidence that the substitute offered is equal to, or better than, the specification requirement.
The bidder shall not construe this paragraph as inviting deviation or implying that any
deviation will be acceptable.
Bidder's failure to request exceptions to specifications or approved equals as stated above
will be interpreted as the bidders' intent to comply fully with the requirements as written.
Conditional or qualified bids shall be subject to rejection in whole or in part.
The City of Winston-Salem reserves the right to postpone bid openings for its own
convenience.
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GENERAL REQUIREMENTS: The product furnished shall be new and unused and the
manufacturer's latest listed and published stock model, or models which meet all the
applicable requirements of these specifications. Where it applies specifications may require
that certain makes and models of vehicles, auxiliaries and/or accessories be provided.
BIDDERS SUBMITTALS (does not apply): Bidder must furnish all information requested
herein including descriptive literature and/or complete specifications covering the products
offered. Reference to literature submitted with a previous bid will not satisfy this
provision. Bids which do not comply with these requirements will be subject to rejection.
All documents submitted should bear the name of the bidder.
EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem accepts no
responsibility for any expense incurred by the bidder in the preparation and presentation of
a bid. Such expenses shall be borne exclusively by the bidder.
CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the
successful bidder's/vendor's response to this Invitation for Bids and Proposals and any
addenda thereto, plus the City's issuance of a City of Winston-Salem Purchase Order for
the proposed goods and/or services shall constitute a binding contract.
PURCHASE OF ADDITIONAL ITEMS(does not apply): Subject to the successful bidder's
acceptance, the City reserves the option to purchase additional product as specified herein
at the price bid and awarded in this Invitation for Bids and Proposals within one (1) year
from bid opening date. This bid may also be utilized by other entities per N.C.G.S. to
piggyback at the sole discretion of the vendor.
INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and
indemnify the City of Winston-Salem and all of its officers, departments, agencies,
agents, and employees from and against all claims, loss, damage, injury, fines, penalties
and cost - including court costs and attorney's fees, charges, liability, and exposure,
however, caused resulting from, arising out of, or in any way connected with the
bidder's/vendor's negligent performance or nonperformance of the terms of the contract.
VENDOR SUPPORT/SERVICE AND PARTS (where it applies): The vendor and/or
manufacturer bidding on these specifications must have the ability to provide repair parts
and technical service in the form of a service representative, including the maximum time
from receipt of notice to arrival of parts or the service representative. The manufacturer,
whether they are the vendor or not must be satisfactory to the City of Winston-Salem from
the standpoint of experience, reliability, and demonstrated ability to manufacture
equipment comparable as to size and type as that required by the specifications and shall
have manufactured and/or sold equipment of the size and type specified which has operated
satisfactorily in the field for a minimum of one year. The City of Winston-Salem reserves
the right to reject bids from vendors that have failed to perform satisfactory under previous
contracts with the City of Winston-Salem and/or vendors that cannot produce satisfactory
evidence that they can furnish promptly all spare parts needed for ordinary service and
repair of the equipment herein specified.
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INSPECTION, TRAINING, PERFORMANCE TEST AND ACCEPTANCE:
a. Upon delivery the product will be subject to inspection to verify conformance with
specifications by the staff of the City of Winston-Salem
b. Any defects or failure of product to perform or comply with any requirements of
the City specifications must be immediately remedied by the vendor at the vendor's
own expense prior to acceptance by the City.
WARRANTY (does not apply): Bidder to include the warranty provisions as outlined in bid
specifications.
TAX EXEMPTIONS: The City of Winston-Salem is exempt from Federal Excise Tax but not
from State and Local Sales Tax. Sales tax should not be included in bid prices but may be
added as separate items.
EVALUATION AND SELECTION OF BIDS: The evaluation of vendor bids shall center on
the match between the stated specifications and other requirements included in the final
bid request and the vendor's proposal including selection of the lowest responsible bidder,
with consideration of past performance, service record, and reliability. The statutory
provisions controlling purchasing by local governments in N. C. (GS 143) includes
selection standards for use in making of awards. The provision reads, "All contracts shall
be awarded to the lowest responsible, responsive bidder, taking into consideration quality,
performance, and the time specified in the bids for the performance of the contract". The
City of Winston-Salem reserves the right to accept or reject any or all bids and proposals
and further specifically reserves the right to make the award or awards in the best interest
of the City of Winston-Salem.
All bids shall be made firm for no less than sixty (60) days.
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Concrete Pipe
Submit proposals to the following location:
US Postal Service address: or Hand-delivery or FedEx address:
City/County Purchasing Department City/County Purchasing Department
Post Office Box 2511 101 N. Main Street, 324 City Hall
Winston-Salem, North Carolina 27102 Winston-Salem, North Carolina
27101
BIDDERS:
The City of Winston-Salem is seeking bids for Concrete Pipe per detailed specifications
included in this document.
For any questions or comments regarding this bid please contact TaWanna A. Gates at (336)
747-6938 or tawannag@cityofws.org
The undersigned bidder hereby declares that they have carefully examined the specifications
contained herein and will provide all labor, materials, equipment, supervision, and insurance
applicable to perform the service in accordance with the specifications and the requirements under
the following sum to wit:
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Reinforced Concrete Pipe ASTM C 76-79, Class III.
Pipe Annual Qty Pick Up Subtotal Delivered Subtotal
Dia. Price (per Price (per
LF) LF)
12" 50 LF $ $ $ $
15" 5,500 LF $ $ $ $
18" 1,640 LF $ $ $ $
24" 1,320 LF $ $ $ $
30" 400 LF $ $ $ $
36" 400 LF $ $ $ $
42" 140 LF $ $ $ $
48" 140 LF $ $ $ $
54" 140 LF $ $ $ $
60" 140 LF $ $ $ $
66" 140 LF $ $ $ $
72" 140 LF $ $ $ $
TOTAL BID $ TOTAL BID $
NOTE: LIFTING HOLES WILL BE REQUIRED ON ALL EIGHT FOOT JOINTS OF PIPE
SIZED 42" DIAMETER OR GREATER.
The above prices shall be quoted firm for the period January 2027 thru December 31, 2027.
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