DE Benton WTP GAC Filter Media Replacement

Location:	North Carolina
Posted:	Jun 30, 2026
Due:	Jul 29, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	49 - Maintenance and Repair Shop Equipment 93 - Nonmetallic Fabricated Materials
Solicitation No:	274-5220-2026-FMH
Publication URL:	To access bid details, please log in.

Solicitation Number:	274-5220-2026-FMH
Project Title:	DE Benton WTP GAC Filter Media Replacement
Description:	The City of Raleigh Public Utilities Department, Dempsey E. Benton Water Treatment Plant plans to replace Granular Activated Carbon (GAC) media in 4 sets of filters. GAC filters 1A, 1B, 2A, 2B, 3A, 3B, 4A, and 4B require media replacement which has been in service for 9 years. (8 total filter tubs, 880 ft3 of media per filter tub, 7,040 total ft3). The contractor shall be responsible for the installation and proper disposal of the old media removed from the filters.
Opening Date:	7/29/2026 5:00 PM
Posted Date:	7/1/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-5220-2026-FMH	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-07-29T17:00:00.0000000	Posted Date * 2026-06-30T19:03:30.0000000Z	Primary Commodity Code Water and sewer utilities
Mandatory Conference/Site Visit 2026-07-16T04:00:00.0000000Z	Special Instructions Bid Agent: frederick.hughes@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Lanee Edwards
Description The City of Raleigh Public Utilities Department, Dempsey E. Benton Water Treatment Plant plans to replace Granular Activated Carbon (GAC) media in 4 sets of filters. GAC filters 1A, 1B, 2A, 2B, 3A, 3B, 4A, and 4B require media replacement which has been in service for 9 years. (8 total filter tubs, 880 ft3 of media per filter tub, 7,040 total ft3). The contractor shall be responsible for the installation and proper disposal of the old media removed from the filters.

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Request for Proposals # 274-5220-2026-FMH

Title: DE Benton WTP GAC Filter Media Replacement

Issue Date: July 1, 2026

Due Date: July 29, 2026 no later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Public Utilities

Direct all inquiries concerning this RFP to:

Mike Hughes

Plant Operations Superintendent

Email: Frederick.Hughes@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 6

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 8

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12

3.5 Contract Term…………………………………………………………….12

4. Scope of Services .................................................................................. 12

Appendix I – Proposal Cost Form ................................................................... 13

Appendix II – Proposer Questionnaire ........................................................... 14

Appendix III – Reference Questionnaire (Instructions) ................................. 15

Appendix IV – Reference Questionnaire Form............................................... 16

Appendix V – Sample Contract ....................................................................... 18

Appendix VI - DEB WTP GAC Filter Media Rep Info/Plans ………………….. 19

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

The City of Raleigh Public Utilities Department, Dempsey E. Benton Water Treatment

Plant plans to replace Granular Activated Carbon (GAC) media in 4 sets of filters. GAC

filters 1A, 1B, 2A, 2B, 3A, 3B, 4A, and 4B require media replacement which has been in

service for 9 years. (8 total filter tubs, 880 ft3 of media per filter tub, 7,040 total ft3). The

contractor shall be responsible for the installation and proper disposal of the old media

removed from the filters

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Email Address

Mike Hughes

Frederick.Hughes@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

Raleigh Water provides water and sewer services to approximately 650,000 customers in

Raleigh, Garner, Wake Forest, Rolesville, Wendell, Knightdale, and Zebulon. GAC filter

media replacement is required to maintain operational efficiency and water quality

compliance at the D.E. Benton Water Treatment Plant.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Date

July 1, 2026

Pre-Proposal Meeting/Site-Visit

(if required)

DE Benton WTP Training Room/GAC filter

area, 2315 Benson Rd, Garner, NC 27529

July 16, 2026 @ 1:00 pm

Deadline for Written Questions

July 23, 2026 @ 3:30 pm

City Response to Questions

(anticipated)

July 28, 2026 @ 3:30 pm

Proposal Due Date and Time

July 31, 2026 @ 3:30 pm

Evaluation Meeting

(anticipated)

Interviews

(if required)

Selection Announced

(tentative)

August 7, 2026

N/A

August 14, 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance. Date, time, and

location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Mike Hughes

Email Address

Frederick.Hughes@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

*There is not a mailbox at the DE Benton WTP. Do not use USPS to mail

Proposals. Must use Fed Ex/UPS*

DELIVERED BY HAND

City of Raleigh

ATTN: Mike Hughes

DE Benton WTP

2315 Benson Rd

Garner, NC 27529

DELIVERED BY OTHER DEIVERY

SERVICES: Fed Ex/UPS

City of Raleigh

ATTN: Mike Hughes

DE Benton WTP

2315 Benson Rd

Garner, NC 27529

RFP No. 274-5220-2026-FMH

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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DE Benton WTP GAC Filter Media Replacement

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