Air-Cooled Chiller Replacement & Thermostat Upgrades New Hope Baptist Church

Location:	Mississippi
Posted:	Oct 24, 2025
Due:	Dec 3, 2025
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	41 - Refrigeration, Air Conditioning and Air Circulating Equip.
Solicitation No:	1455-20251024134712 NHCS
Publication URL:	To access bid details, please log in.

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New Hope Christian School

Chiller Replacement and Controls Upgrade 25-001

5202 Watkins Drive

Jackson, MS 39206

www.newhope-christianschool.org

Issue Date: October 23, 2025

Proposal Deadline: December 3, 2025, 5:00 p.m. CST

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New Hope Christian School

Chiller Replacement and Controls Upgrade 25-001

Section 1. General and Administrative Information

A. Purpose

Subject: Bid Solicitation – Air-Cooled Chiller Replacement & Thermostat Upgrades

New Hope Baptist Church, ~50,000 sq. ft., 2-story, 5202 Watkins Drive, Jackson, Mississippi 39206

New Hope Christian School (NHCS) is issuing this Request for Proposals (RFP) to licensed Mississippi

mechanical contractors for the replacement of the existing air-cooled chiller and upgrading the controls

system. The recommended basis of design is a Trane Ascend ACS215 (approx. 215-ton) air-cooled scroll

chiller, replacing the existing 270-ton RTAA unit. The existing machine has a history of low-load trips

(low suction pressure); per operating history, one circuit was down (≈60% capacity) for the 2025 cooling

season with no loss of comfort. Our scope also includes rework of chilled-water (CHW) piping as needed,

verification and TAB balancing of CHW flow, and a controls system using networked (smart) room

thermostats.

This package includes instructions to bidders, a detailed scope, a proposal form, and specifications.

Drawings and photos will be included in the appendix for reference.

B. Contact Information

Written requests and questions about this solicitation (#25-001) must be directed to the Solicitation

Coordinator at the following physical address or email address:

Attn: Calvin Hill

Re: Chiller Replacement &

Controls Upgrade #25-001

New Hope Christian School

5202 Watkins Drive

Jackson, MS 39206

601-613-0850

Email Subject Line: Chiller Replacement & Controls

Upgrade #25-001

Email: nhcsbusiness@newhope-baptist.org

An electronic copy of this solicitation document may be downloaded from the following website:

www.newhope-christianschool.org.

C. Building Description

New Hope Christian School (NHCS) traces its origins to the New Hope Christian Kindergarten and Day

Care Center, founded in 1982 through divine inspiration led by Reverend Dr. Jerry Young, Pastor of New

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New Hope Christian School

Chiller Replacement and Controls Upgrade 25-001

Hope Baptist Church. Located at 5202 Watkins Drive in Jackson, MS, NHCS educates approximately 150

students from kindergarten through sixth grade. NHCS does not discriminate based on race, gender, or

religion. It operates within the New Hope Baptist Church Family Life Center, a roughly 50,000-square-

foot, two-story building that is both cooled and heated. The center features fourteen classrooms, a

library, administrative offices, a kitchen, a computer resource center, and a gymnasium. NHCS moved

into this facility shortly after its completion in 1997. The mission of NHCS is to prepare students to be

Christian role models and leaders who value character over career, wisdom over scholarship, and service

over self. The school’s motto, “If God is in it, then we can do it,” gained renewed significance during the

COVID-19 pandemic, inspiring faculty, staff, students, and families to persevere. Like others worldwide,

NHCS quickly implemented protocols to ensure student safety while upholding its core educational

mission. In-person classes were suspended in March 2020 due to public mandates. During the

pandemic, student enrollment fell from an average of 125 to around 75 students. NHCS administrators

installed air filtration systems throughout classrooms, hallways, and the cafeteria/kitchen in preparation

for a phased reopening of hybrid classes in November 2020. These measures offered some protection;

however, the school's outdated HVAC system proved ineffective when working with these new

measures. Therefore, NHCS plans to upgrade the existing HVAC system to a new, appropriately sized,

and energy-efficient HVAC system, along with new smart thermostats that enable proper HVAC zoning.

D. Important Dates and Deadlines

Publish and post RFP

Mandatory facility walk-through

Deadline for submitting written inquiries

Deadline for NHCS to respond to written inquiries

Proposal submission deadline

Vendor(s) selection

Commence contract

October 23, 2025

November 6, 2025, 2:00 PM

November 17, 2025, 12:00 PM

November 24, 2025

December 3, 2025, 5:00 PM CST

December 10, 2025

December 15, 2025

Note: NHCS reserves the right to revise this schedule as necessary. Any such revision(s) will be formalized

by the issuance of an addendum to the RFP.

Section 2. Submission Requirements

A. Submission Deadline and Delivery Method

Proposals must be delivered in hard copy (printed) to the Solicitation Coordinator designated in

Section 1 no later than 5:00 p.m. CST on Wednesday, December 3, 2025. Proposals must be submitted

in a sealed envelope.

Proposers mailing their proposals should allow sufficient mail delivery time to ensure receipt of their

proposals by the date and time specified above. Fax or e-mail submissions are not acceptable and will

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New Hope Christian School

Chiller Replacement and Controls Upgrade 25-001

be disqualified from consideration.

Proposals may be mailed through the U. S. Postal Service or delivered by hand or courier to:

New Hope Christian School

Attn: Calvin Hill

Re: Chiller Replacement & Controls Upgrade #25-001

5202 Watkins Drive

Jackson, MS 39206

v The outside of the envelope, box, or package must be CLEARLY MARKED with the

following information and format:

Proposal Name: RFP for Chiller Replacement & Controls Upgrade

Proposal Submission Deadline: 5:00 p.m., CST, Wednesday, December 3, 2025

The proposer is solely responsible for ensuring that its courier makes inside deliveries at the specified

location. The proposer is solely responsible for the timely submission of its proposal. Failure to meet the

proposal submission deadline will result in rejection and disqualification from consideration. The

proposer is solely responsible for all costs related to proposal preparation.

B. Number of Copies

Each Proposer shall submit one (1) signed original proposal, clearly marked or differentiated from

copies. The original will be retained for incorporation by reference into any contract resulting from this

RFP. Additionally, seven (7) copies of the proposal must be provided.

C. Required Signatures

The Bid Proposal and all required attachments (i.e., Supplemental Terms- Attachment II) must be signed

by a company official or agent duly authorized to sign proposals or contracts on behalf of the organization

or entity.

D. Mandatory Site Visit

All proposers MUST attend a mandatory project site walk-through on Thursday, November 6, 2025, at

2:00 p.m. (CST) at New Hope Christian School (NHCS) located at 5202 Watkins Drive, Jackson, MS

39206.

E. Corporate Requirements/2 CFR § 200.501 Compliance

Proposers must be registered entities and in good standing under the laws of the State of Mississippi

and certified to conduct business in the State of Mississippi, pursuant to laws, rules, and regulations

established by the Mississippi Legislature and the Mississippi Secretary of State, before entering a

contract with NHCS.

Proposers must also be registered with the System of Award Management (SAM.gov) before submitting

a proposal. Proposers must maintain an active SAM registration with current information, including

information on a recipient’s immediate and highest level owner and subsidiaries, as well as on all

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New Hope Christian School

Chiller Replacement and Controls Upgrade 25-001

predecessors that have been awarded a Federal contract or grant within the last three years, if

applicable, at all times during which it has an active Federal award or an application or plan under

consideration by a Federal awarding agency. Proposers must provide NHCS with their SAM unique

entity identifier (UEI #) in their Proposal. Proposers must not be suspended or debarred from

conducting business with government entities and must not have any outstanding federal debts owed.

Proposers must provide NHCS with proof of their registration in SAM and comply with all audit

requirements as specified by the State of Mississippi and 2 CFR § 200.501. A list of suspended or

debarred parties can be viewed online at http://www.sam.gov.

Section 3. Base Bid - Scope of Work

A. Chiller Replacement

1. Provide and install one (1) Trane Ascend ACS215 (or approved equal), air-cooled scroll chiller,

460V/3-phase, with standard ambient controls and factory controls, fused disconnects.

2. Rigging & Crane: Provide all rigging, road closures (if needed), and lift plans.

3. Piping: Demo existing CHW piping and valves; provide new piping as required by new chiller

connections, butterfly valves, insulation with aluminum jacket, flow switch, thermowells, PT

ports, etc., as shown by detail in appendix. Maintain or improve service clearances.

4. Hydronic Cleaning & Fill: Drain, chemical clean/flush, refill with treated water to match existing

corrosion inhibitor program.

5. CHW Flow & Balancing: Provide Test and Balance (TAB) to commission the design flow of the

chiller and chilled water pump. See §6.

6. Controls/Interlocks: Integrate chiller enable/disable, safeties, and points with existing BAS

where applicable. Provide a local operator interface.

7. Electrical: Provide and install a new electrical connection. Existing electrical is dual point, and

the new chiller is single point. It is the responsibility of this contractor to hire a licensed

electrical contractor to provide and install all new wiring, breakers, panels, etc., for a fully

functioning system. This contractor will verify MCA/MOP and feeder/breaker adequacy under

this project. Replace/resize feeders, conduits, and lugs if required. Provide equipment grounding

per NEC. All existing feeders and breaker sizes must be field-verified for MCA/MOP, with any

upgrades included in the base bid.

8. Condensers/Placement: Set on existing pad and modify as required. Verify airflow clearances;

re-orient if required.

9. Startup: Factory-authorized startup, 3-year parts and labor warranty, including refrigerant

required, starting from the date of substantial completion. The manufacturer to include all

extended warranties to ensure the warranty date starts on the day of substantial completion.

10. Training: 2-hour owner training for operations & maintenance.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1455-20251024134712 NHCS	Advertised Date	10/24/2025 3:00 PM
RFx #	3170034161	Submission Date	12/03/2025 5:00 PM
RFx Status	Open	Major Procurement Category	CONSTRUCTION
RFx Opening Date	N/A	Sub Procurement Category	EQUIPMENT - NON-TECHNOLOGY
RFx Type	MDA - RFx
Agency	MPTAP
RFx Description	Pre-Bid Conference: Date & Time: 11/6/2025 2:00 PM Description: All proposers MUST attend a mandatory project site walk-through on Thursday, November 6, 2025, at 2:00 p.m. (CST) at New Hope Christian School (NHCS) located at 5202 Watkins Drive, Jackson, M

PRODUCT CATEGORY	PRODUCT DESCRIPTION
03167	AirCon,Heat Equip HV

Air-Cooled Chiller Replacement & Thermostat Upgrades New Hope Baptist Church

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