Invitation to Bid

Listing Summary

CITY OF RINGGOLD

PURCHASING

P.O. BOX 579

150 TENNESSEE STREET RINGGOLD, GA 30736

ITB#19-006

FOR:  New 3500 4x4 Cab and Chassis truck for Shop

OPENING DATE:  May 14, 2025

TIME:  2:00 p.m.

PLACE: Ringgold City Hall

150 Tennessee Street

Ringgold, GA  30736

BID SPECIFICATIONS

Bidders shall be prepared to give a complete demonstration of the merits of the machines offered as directed by the purchaser.  The machines so demonstrated shall be complete as offered by the bidder for this bid.

Awards will be made to the best responsible bidder as determined by the City of Ringgold. The quality of the articles to be supplied, their conformity with the specifications, their suitability to requirements and delivery terms shall be taken into consideration.

If there are any of these standards in which proposed machine does not meet, please provide the description of lacking standard with the machines design standard.

The proposal for this machine should include:

New and unused 1 ton

General Bid Specifications

3500 Cab and Flat bed

Engine

Y __ N__ Specify_______________________ Minimum 6.4L V8 HEMI MDS Engine

Transmission

Y__ N__ Specify _______________________ 8-spd Auto 8HP75-LCV Transmission

Cab

Y__N__ Specify _______________________Reg  Cab 4x4 (143.5 in WB-CA of 60in)

Seat

Y__ N__ Specify_______________________ HD Vinyl 40/20/40 bench seat

Options

Y__ N__ Specify_______________________ Power Accessory Group

Y__ N__ Specify_______________________ Trailer Brake Control

Y__N__ Specify_______________________ AM FM Radio

Y__ N__ Specify______________________ Bright White Clear Coat Paint

Y__ N__ Specify______________________ Transfer Case Skid Plat Shield

Y _ N _ Specify_______________________Trailer Brake control

Y _ N _ Specify_______________________ 2 Additional Key Fobs

Y _ N _ Specify ______________________ Power windows and locks

Y _ N _ Specify ______________________ Al -Terrain Tires

Y _ N _ Specify______________________ Bluetooth connection

Y _ N_ Specify______________________ Flat bed with headache rack – no boxes

PROPOSAL

We have examined the specifications and agree to furnish the City of Ringgold with the equipment/services accordingly.  Any deviations from the specifications will be marked exception on the bid sheet.

We propose to furnish City of Ringgold with said equipment/service for:

Equipment manufacturer and model proposed:

TOTAL BID COST FORMAT

Purchase Price:                       $___________________

Delivery Date :                         ___________________

COMPLY TO ALL SPECS:  ___________YES ____________NO

ANY EXCEPTIONS ARE TO BE NOTED:  ________________________________________

_____________________________________________________________________________

_____________________________________________________________________________ _____________________________________________________________________________

Bids shall be submitted in a sealed opaque envelope and shall be marked on the outsidewith the name of the submitting company, the words “SEALED BID – New 3500 4x4 Truck for Shop.”.  Any deviation from the requirements set forth for the labeling of the bid envelopes shall result in said bid being returned to the bidder unopened and any such bid shall not be considered.

Sealed bids shall be addressed to the attention of Scott Black and mailed to the City of Ringgold,

P.O. Box 579, Ringgold, GA 30736 or hand delivered to Ringgold City Hall at 150 Tennessee

Street, Ringgold, Georgia.  You may also contact Scott Black at waterdist@cityofringgoldga.gov and/or (706) 935-3061.  All bids shall be received on or before the above designated date and time.  Any bid received after this date and time shall not be accepted.  Bids shall be typed or submitted in ink.  Bids will be opened and read publicly.  Bids are legal and binding upon the bidder when submitted.

It is understood that this contract, if accepted by the City of Ringgold, is entered into solely for the convenience of the City and in no way precludes the City from obtaining like goods from other suppliers upon prior approval of the City Manager.  Such approval shall be made at the sole discretion of the City of Ringgold and shall be conclusive.

The City of Ringgold reserves the right to accept or reject any or all bids for any reason, to waive technicalities, and to make an award deemed in its best interest.  The City of Ringgold shall have the right to delete a unit item from the bid if necessary or proper in the sole determination of the City of Ringgold.

We certify that our bid meets the minimum requirements as specified in bid documents, this

day of             .

___________________                                          _______________________________

AUTHORIZED SIGNATURE                                           TITLE

_______________________                               _________________________________

PRINTED NAME OF SIGNATURE                                 COMPANY

_________________________                      ___________________________________

ADDRESS                                                                          CITY/STATE/ZIP CODE

___________________________________

TELEPHONE NUMBER                                                  FAX NUMBER

EMAIL ADDRESS: __________________________________________

Contractor Affidavit under O.C.G.A. §13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §1310-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Ringgold, Georgia has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. §13-10-91.  Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.C.A. §13-10-91(b).  Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

_____________________________________________

Federal Work Authorization User Identification Number

_____________________________________________

Date of Authorization

_____________________________________________

Name of Contractor

_____________________________________________

Name of Project

_____________________________________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______________, ___,       202___ in ________________ (city), ___________ (state).

_____________________________________________

Signature of Authorized Officer or Agent

_____________________________________________

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ____ DAY OF____________, 202___.

__________________________________

NOTARY PUBLIC