J059--DOUBLE SLIDER Automatic Door Inspection and PM

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Contract Opportunity

Good day, SDVOSB s, VOSB s & SB's
This Sources Sought is issued solely for informational and planning purposes only. It does not constitute the issuance of a solicitation or a promise to issue an solicitation in the future. The purpose of this notice is to conduct market research and obtain information from qualified SB s. This is not a request for bids, quotes, offers, or proposals. The responses to this announcement will assist in determining the socio-economic status such as a SDVOSB set-aside if feasible. If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s, the requirement may be solicited as a VOSB or a SB set aside, if no or not enough small business responses are received, this may be solicited as unrestricted, all interested parties responding shall be eligible to compete.
Please direct reply in the affirmative via email if you are interested and can provide the required product/service for this requirement. Please provide your capability statement, letter of supply if applicable or available. I will accept responses for this Sources Sought until the 9th of March 2026 14:00, thanks.

REQUIREMENTS: This is a full-service contract that covers maintenance, repairs, preventive maintenance and emergency call back service of each door. The contractor shall provide one (1) door technician on site, Monday through Friday during normal business hours. Normal business hours are Monday Friday 0600AM 4:30PM. During the PMs, the Contractor shall clean, adjust, and lubricate the equipment as specified below, determine the nature and extent of any defect and the requirements necessary to satisfactorily restore doors, and if conditions warrant, furnish and install parts to that end. A complete inventory of the type of doors is furnished with this Work Statement.

PMs: All doors shall be inspected, cleaned, and adjusted annually (December). This inspection includes lubricating and adjusting guides, rollers, hangers, belts, drop pins, locks, panic bars, controllers, safeties, hinges and operators. This also includes replacing worn out and broken parts as needed to keep the doors operational.

REPAIRS: The Contractor shall furnish and install or repair when and as necessary controllers, operators, motors, belts, pulleys, gears, switches, relays, safety devices, interlocks and contacts, solenoids, mats, locks, motion sensors, and push buttons. The Contractor will adjust all mechanical parts including down rods, crash bars and drop pins to maintain the door s proper operation. If the issue is Access Control, a separate quote will be given to correct the deficiency and get the door operational.

STANDARDS: ANSI/BHMA A156.10-2017 American National Standard for Power Operated Pedestrian Doors and ANSI/BHMA A156.19-2019 American National Standard for Power Assist and Low Energy Power Operated Doors.

PARTS AND MATERIALS TO BE FURNISHED: The Contractor shall furnish all parts, lubricants, cleaning supplies and tools necessary to perform the work described above. All parts furnished shall be of the original manufacturer s design and specification or equal thereto.

EMERGENCY CALL-BACK SERVICE: Prompt emergency call back service shall be provided within five (5) hours in response to requests by telephone or otherwise from the (1) Contracting Officer, (2) Engineer Officer and (3) COR or their designees in case of a shut down or if emergency trouble should develop between scheduled service calls.

EMERGENCY REPAIR: The Contractor shall have a service technician on site within five hours of an emergency repair call. Once on site, the Contractor shall report to the Energy Control Center where there is a complete set of keys for the doors available for sign out. Contractor shall furnish a firm fixed priced quote that will contain the labor category, number of hours, and hourly cost and detailed material costs. Contractor will not proceed with any emergency repair and/or any labor outside the scope of this contract without the authority of the Contracting Officer.

REPORT OF SERVICE: Upon completion of the annual PM service, the Contractor shall provide a written report of services performed for each door to the Contracting Officer or designee. The reports shall contain corrective actions taken, parts used and recommendations to prolong the useful life of each door. Reports must be submitted within fourteen (14) working days. Upon completion of a repair ticket, the Contractor shall email the Electric Shop Supervisor with details of the repair including the date, parts and labor.

GENERAL INFORMATION, REQUIREMENTS AND EXPECTATIONS (for Bay Pines and Lee County). The Contractor will check in with the Electric Shop upon arrival at the facility. The Contractor shall provide the facility an emergency telephone number for emergent repairs. The Contractor is required to wear uniforms that has the Contractor s name, easy identifiable, fixed in a permanent manner. Bay Pines VA Medical Center and Lee County Health Care Center reserves the right to order door preventive maintenance on an as-needed basis. The government also reserves the right to remove doors from preventive maintenance.
FEDERAL HOLIDAYS: The Contractor should not plan to provide routine maintenance on observed Federal Holidays unless otherwise scheduled with and approved by the medical center s POC or designee. If scheduled and approved, it shall be at no additional cost to the VA.
TOUR OF DUTY: Work will be performed during normal business hours unless it s an emergency call-back. Normal business hours are Monday - Friday 6:00AM 4:30PM.

Performance Summary

Requirement Performance Objectives
Performance Threshold
Method of Surveillance
Performance Standard
Remedy
Successful Performance of the Preventative Maintenance
Preventative Maintenance completed in accordance with the PM Schedule
Inspection by the COR
Inspections and preventive maintenance performed as required and results appropriately documented and provided to the Government within time specified 95% of the time.
Payment equal to correctly provided services in accordance with the PWS
Emergency Repair Response Time
Contractor responds within the specified response time for Emergency Service Calls
Monthly Inspection by the COR
95% within time frame established in the PWS
Payment equal to correctly provided services in accordance with the PWS
Invoicing
Submission of timely, complete and accurate invoices
Monthly Inspection and certification of the invoices by the COR
95% Complete and Accurate Invoice Submittals
Payment equal to correctly provided services in accordance with the PWS
Customer Satisfaction
Timely resolution of issues that may arise during the contract
Monthly Inspection by the COR
95% Timely Resolution of issues that may arise under the contract
Payment equal to correctly provided services in accordance with the PWS

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